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§\ THE CITY OF NASHUA “The Gate City’

Financtal Services

Purchasing Department

November 14, 2018
Memo #20-050

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NPD SIX (6) 2020 FORD POLICE INTERCEPTOR UTILITY AWD VEHICLES (MARKED)

(VALUE: $268,964)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF

Please see the attached communication dated November 5, 2019 from Karen A. Smith, Business
Manager for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $268,964 to M-H-Q Municipal Vehicles of Marlborough, MA.

Respectfully,

Gil

an Kéoken
Purchasing Manager

Ce: K. Smith A. Lavoie

229 Main Street « Nashua, New Hampshire 03061 Phone (603) 589-3330 « Fax (603) 589-3233 |

NASHUA POLICE

DEPA

RTMENT

Intradepartmental Communication

Date: 5 November 2019

To:

Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace six (6) 2017 Ford Interceptor Utility marked
vehicles with the 2020 Ford Police Interceptor utility vehicles. The vehicles will replace the following

vehicles which are on the FY2020 CERF replacernent schedule.

YEAR UNIT# PLATE # | MAKE/MODEL VIN# MILEAGE AS
OF 10-18-19
2017 6 MP6466 Ford Interceptor IFMSK8ARIHGCO7457 82,995
2017 7 MP6467 Ford Interceptor IFMSK8AR6HGC07454 87,714
2017 10 MP64610 Ford Interceptor IFMSK8ARXHGC07456 95,526
2017 16 MP64616 Ford Interceptor IFMSK8AR9HGC07450 96,532
2017 22 MP64622 ‘| Ford Interceptor IFMSK8AR3HGC07458 92,513
2037 30 MP64630 Ford Interceptor LFM5K8AR2HGC07452 89,555

Pursuant to NRO 5-84 (A) (3), the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2019/2020.

A quote from MHQ is attached for your review showcasing the features and options of the new vehicles
and the associated costs and trade-in allowance.

The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$268,963.70 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

cc: David Fredette

Sincerely,

Kong dell

Karen A. Smith
Business Manager

qt

MHG

VEHICLES & CQUIPMENT @oc4R
Se

CUSTOMER
Contact Name:
Company/Dept:
Street Address:
City, State, Zip:
Phone:

Email:

Brian Sojka Date:
Nashua NH Police Dept. Valid For:
0 Panther Dr Customer #:
Nashua, NH 03062 Contract:
(603} 594-3624 Sales Rep:

SoikaB@nashuapd.com

10/25/2019
60 days
12051

GBPC

Kris Wright
Marked SUV

Please find below a budget quote for 2020 Ford Police Interceptor Utility AWD per the Greater Boston

Police Council Contract RFP # GBPC 2019/2020 - Law Enforcement Equipment Ford

Vehicle:

CONTRACT:LINE

LINE DESCRIPTION 7 ee dues amine

EXTENDED PRICE

REFERENCE
2020 Ford Utility Police Interceptor Hybrid - 3.3L V6 Direct-
Injection Hybrid System - 10 Speed Automatic Transmissian -
Heavy Duty 18” Steel Wheels Smali Chrome Center Hub Caps-
Heavy Duty Vinyl Flooring - 1st Row Police Grade Cloth Dual
KBA Front Bucket Seats {Driver's Side Six Way Power Seat; Passenger | $ 36,850.00} 1 {S$ 36,850.00
side Manual) - 2nd Row Vinyl 60/40 Split Bench Seats - 3 Year
36,000 mile Bumper to Bumper Warranty- 5 Year 100,000 mile
Drivetrain Warranty- 8 Year 100,00 mile Hybrid/Electric
Component Warranty
Optional Engine: 3.3L V6 Direct-Injection Gasoline (FFV) -inc:
(136-MPH Top Speed) Note: Deletes Regenerative Braking and
99B Lithuim-lon Battery Pack; adds 250-Amp Alternator, replaces H7 | $ (3,459.40}) 2 [5 {3,459.40}
AGM battery (800 CCA/80-amp) w/H7? SLI battery (730 CCA/80-
amp) and replaces 19-gallon tank w/21.4-gallon *CREDIT*
UM Exterior Color: Agate Black $ - 1 |§ -
Global Lock / Unlock feature (Door-panet switches will
18D fock/uniock all doors and rear liftgate. Eliminates the overhead | $ - 1 15S -
console liftgate unlock switch)
B7R Rear View Camera (Mirror Display) $ - 1 4s -
153 License Plate Bracket - Front $ - ils :
S2T Trailer hitch wiring - Class 1) $ 78.40 1 sis 78.40
85R Rear Console Mounting Plate $ 44,30} 1 45 44.10
43D Dark Car Feature ~ Courtesy lamp disable when any door is 5 asol 1 |s 24.50
opened
51R Spot Lamp - Driver only (Unity LED) $ 387.10} 1 |5 387,10
S49 Mirrors - Heated Side View $ 58.80 1 i$ 58.80
Hidden Door-Lock Plunger -inc: rear-door controls inoperable
52P (locks, handles and windows) Locks/windows operable fram S 156.80 1 1$ 156.80
driver's door switches
76R Reverse Sensing $ 269.50] 1 |$ 269.50
Standard Hands Free/ Blueteoth $ - 1 {$s -
Standard Trailer hitch - Class ti $ - 1 i$ -
VEHICLE TOTAL: $ 34,405.80

MHQ Quote - 2020 Ford INUT- Patrol Page 1 of 4

*

CONTRACT LINE
Saatanas

Contract Equipment:

AS agl a} aol oar disso l8])")

UNIT PRICE

Orne

SarNplaeetes

. Custom paint two color: Bottom of vehicle (DX) Dark Blue
Paint Metallic, Top of vehicle (LS) Ice Blue Metallic $ 2,495.00; 1 18 2,495.00
Package 8 Nashua Graphics Package & Installed Customer Supplied Shields | $ 550.00) 1 {S$ 550.00
FLEETKEY Fleetkey at dealer 1284x 5 190.00) 1 {S$ 190.00
Whelen {2) LED Vertex hideaway system, model # VTX609-2
287 mounted in headlight corners - White 5 320.00) 1 |S 320.00
Labor Hour __|Activate Factory Headlight flasher: “Wig Wag" $ 102.00} 2 [S$ 102.00
Whelen Liberty ff WC Lightbar 188/2BBBB 48"/54" with full Dual
Color Ultra high intensity with 14 dual color Super LED modules,
5 LRi1 LED Alley lights, dual LR11 LED takedown lights and mount 5 2,460.00; 1 5 2,460.00
kit. - B/W Front; B/A Rear
Whelen Super LED ION series lights, one pair model # TLIB - Blue -
105 Mounted on Bottom of Liftgate > 355.00) 1 |$ 355.00
287 Whelen (2) LED Vertex hideaway system, madel # VTX609-2 § 320.00] 1 | 320.00
mounted in tail lights- Red
Whelen Cencom Carbide Model CCSRNS Siren and lighting
controller w/ canport and traffic advisor model # CCSRN5.
346 included at no additional charge: CANCTL6 control head and a $ 1,445.00 1 |¢ 1,445.00
CCSK1 FORD installation kit and CANPort OBDH vehicle interface
ith
382 Whelen model # SA315P 123D8B speaker, composite wit $ 225.001 1 |s 225.00
mounting bracket
817 Havis Dual internal cup holder model # C-CUP2-I $ 45.00; 1 |S 45.00
786 ms Armrest, console top mount flip up style model # C-ARM- $ usool 1 |s 118.00
1429 Transfer electric shotgun rack (trunk mount or cage mount } (per g 75.001 1 $ 75.00
weapon)

Labor Hour _j Transfer Charge Guard $ 102.00] 0.5 {$ 51.60
1398 Transfer 2-way radio and front mount antenna S 235.00} 1 $ 235.00
1400 Transfer Second 2-way radio S 235.00} 1 |S 235.00

Instali Customer Supplied Computer components with new Hint
1430 Mount for Patrol PC $ 325.00} 1 $ 325.00

taborHour {Transfer GPS System $ 102.00} 1 {5 102.00
1439 Transfer radar system $ 150.00} 1 |$ 150.00
1948 Vent Shades- 4 doors $ 95.00} 1 5 95.00

EQUIPMENT TOTAL: $ 9,890.00

Non-Contract Equipment:

eae ya — LINE DESCRIPTION . Wes eine = Sags\inlse ucts
Havis Vehicle Specific Flat Console for 2020 Ford Interceptor
CNS-0618-INUT Utility 24" Console model # C-VS-0618-INUT $ 475.00 475.00
MMSU1 Magnetic mic clip mode! # MMSUL 5 41.00; 2 82.00
Pro-gard 4700RPSP Series, Space Saver Standard Prisoner
OOUIN
PRPS INT2 Transport Partition, Passenger % Sliding Poly Window part# S 935.00} 1 15 935.00
PRPSP4700UINT2ZCA
Pro-gard Rear Transport Seats With Outboard Seat Belts
§4702UINT20058 {Standard Transport Seat w/ Poly Window Cargo Barrier, and S 1,550.60} 1 |8 1,550.00
Qutboard Seat Belts part# S4702UINT2Z00SB
FPA7UINT20_ [Pra-gard Charcoal Grey ABS, Floor Pan part# FP47UINT20 $ 225.0B} 1 |5 225.00

MHQ Quote - 20260 Ford INUT - Patra}

Page 2 of 4

: Pro-gard Rear Window Armor and Door Panels Pair, %" Poly
WEBP47NPUINT2O | Window Barrier {for use with O.£.M. door panels only} part# § 365.00) 2 |S 365.00

WBP47NPUINT20
~~ i .
LOFTPIU20EC 2020 Ford Police Utility/Explorer Loft Electronics Rear Cargo $ 65835| 1 5 658.35
Ceiling Equipment Tray
Labor Hour —_jLabor to install fund loft S 102,00] 1.5 |$ 153.00

Hint On-Dash Tablet and Keyboard Mount. Tablet Mount with
Single Arm, Double Pivot, and G.R.I.P. Tilt/Swivel with Adaptor

TM5126PIU20 |Plate. Keyboard Mount with Double Articulated Arm, G.R.LP. $s 607.50} 1 |5 607.50
Tilt/Swivel and Keyboard Tray for Ford POLICE INTERCEPTOR
UTILITY (2020}
Transfer Life Hammer S : $ -

Whelen coversion kit to transfer 8 module Whelen RST from a
CONVERTRST |2016-2019 Ford Interceptor Utility to a 2020 Ford Interceptor $ 139.30, 1 $ 139.30
Utility P/N: 01-0488323-09, 11-288610-007 11-288611-007

Laborhour _ |Labor to convert and transfer Whelen rear inner Edge RST $ 102.00) 2 {5 204.00
$ -

EQUIPMENT TOTAL: 5 5,394.45

Vehicle Equipment Total: | $ 49,693.95

LINE DESCRIPTION Csi les olny Safes) atlas

Number of Vehicles to be purchased S 49,693.95) 6 S 298,163.70

Trade Unit # 6 2027 Ford Interceptor Utility with less than 90K miles $ (5,200.00)} 1 4S (5,200.00)
Trade Unit # 7 2017 Ford Interceptor Utility with less than 90K miles 5 (5,200.00)} 1 $ {3,200.00}
Trade Unit # 10 2017 Ford Interceptor Utility with less than SOK miles [ S (4,700.00) 1 5 (4,700.03
Trade Unit # 16 2017 Ford Interceptor Utility with less than 90K miles | 5 (4,700.00) 1 [5 (4,700.ca}t
Trade Unit # 30 2017 Ford Interceptor Utility with less than 90K mites | $ (4,700.00}} 2 |S {4,700.00}]

Trade Unit # 22 2017 Ford Interceptor Utility with less than 90K miles [| $ (4,700.00)} 1 15 (4,700.00)
§ -
GRAND TOTAL: ‘$268,963.70

*This quote ts valid for 60 days. Any purchase orders or approved quotes received outside of this date will be subject to price adjustments, By signing this quote, the
customer is agreeing to pay, in full, for ail items listed above. Any requests for changes, modifications, replacements, removals or additional Items may be subject to
additional fees and/or adjusted delivery dates.

M.G.L, ¢.30B8 applies to the procurement of all commodities quoted. Contract Items have been collectively purchased pursuant to M.G.L. ¢ 30B sec. 1¢ and M,G.L. ¢.7 sec.
228. The governmentat body 15 responsible to determine the applicahility of M.G.L. ¢ 308 to off contract items, Including, but not limIted to off contract Items that have

MEQ Quote - 2020 Ford INUT- Patrol Page 3 of 4

already been properly procured under M.G.L. ¢ 308 sec. ic and M.G.L. c. 7 sec. 224 (purchases from a vendor on a contract with the Commonwealth}, other contracts

procured under M.G.L ¢ 30B sec 1c and M.G.L. ¢.7 sec, 22B, or any M.G.L. c, 30B contract between the vendor and the jurisdiction. All off contract iterns must be procured
under M,G.L, ¢, 308,

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, Hf applicable, shall constitute the complete and only terms and

conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions printed anywhere Including on, or with, Buyer’s
order shall be Inapplicable In regard to any purchase by Suyer from MHQ.

*

PRINT NAME

x

THLE

x x
SIGNATURE DATE

MHQ Quote - 2026 Ford INUT~- Patrol Page 4 of 4

STATE BID TABULATION

Zs

CONTRACT FOR GOODS AND SERVICES
By AND BETWEEN
METROPOLITAN AREA PLANNING COUNCIL
AND

MHQ, Inc.

This AGREEMENT, dated | QO 18 _semade and entered into by and between
the Metropolitan Area Planning Council (“MAPC*], a public body politic and corporate, established by
Chapter 408, Sections 24 through 29 of the Massachusetts General Laws, with its principal office at
66 Temple Place, Boston, Massachusetts 02111, acting as the collective purchasing agent for the
Greater Boston Police Council, inc. [“GBPC"] and its Members ("Buyars”} pursuant to Chapter 7,
Section 22B of the Massachusetts General Laws and without lability to MAPC, AND MHQ, INc.
[Vendor], with its principal office at Vendor's Address.

Witnesseth that the parties AGREE as follows:
Articte |

General Description of the Work

1. Pursuant to the Terms and Conditions of this AGREEMENT, including any Additlanal and
Specia! Terms and Conditions listed in Exhibit ¢, the Request for Proposals [“RFP"] - RFP Ne.
GBPC 2019 Aftsrmarket Equipment ~- Supplied and Installed attached In Exhibit 8: and the
Vendor's Price Proposal and Technical Proposal attached in Exhibit F, MAPC hereby engages
the Vendor to provide the foliawing goods and/or services to the Buyers: Aftermarket

Equipment.
Articte 1
Services of tha Vendor
2. tate veneer will provide the goods and/or services as described in the RFP cited In Article 1.
above).

3. The Vendor shall report, and be responsible, to MAPC or its designee as set forth on Exhibit A.

4. There shall be no amendment to this AGREEMENT without the wtten approval of MAPC,
MAPC shail be under no obligation to pay for any goods provided or services performed by the
Vendor.

5. The Vendor represents and warrants to [MAPC as follows:

6.

10.

ii, That it further agrees to perform services, including manufacturing, in a professional
manner adhering to a reasonable standard of care and in accordance with aif
applicable State or Federal laws, rules and regulations.

ii, That it will obtain any and all permits, bonds, insurances and other iterns required for
the proper and legal performance of the work.

iv. Thatitis nota party to any AGREEMENT, contract or understanding, which wauld in
any way restrict or prohibit it from undertaking or performing its obligations
hereunder in accordance with the terms and conditions of this AGREEMENT.

Article lil

Performance of the Vendor

in the perfarmance of service under this AGREEMENT, the Vendor acts at ail times as an
independent contractor. There is no relationship of employment or agency between MAPC, on
the one hand, and the Vendor on the other, and neither party shall have nor exercise any
control or direction aver the method by which the other performs its work or functions aside
from such control or directions as provided in this AGREEMENT which the parties view as
consistent with their independent Vendor relationship.

The Vendor agrees to be responsible for and warrantee the work of its subcontractors listed in
Exhibit D and to ensure their compliance with ail legal, quality and performance requirements
of the Request for Proposals (“RFP"] - RFP No. attached in Exhibit 8B; and the Vendor's Price
Proposal and Technical Proposal attached in Exhibit F. The Vendor may not use subcantractars
not named in Exhibit D without the prior written consent of MAPC, which will not unreasonably
be withheld.

Articte iV
Time of Performance

Time shall be of the essence in relation to Vendor's performance under this AGREEMENT.
Vendor shall complete performance as promised in its quote that accompanies the Buyer's
purchase order or other document confirming its authorization to the Vendor to proceed.
Reasonable extensions shall be granted by the Buyer at the written request of the Vendor,
provided the justifying circumstances are documented by and are beyond the reasonable
control of Vendor and without fautt of Vendor. In the event of such an extensian, all other
terms and conditions of this AGREEMENT, except the dates of commencement and completion
of performance, shalt remain in full force and effect between the parties untess modified in
writing.

In the absence of such an extension, liquidated damages shall be due the Buyer in the amount
of 0.1% (one-tenth of one percent) of the face value of the Vendor's quoted or modified
purchase price for each day performance exceeds the promised date(s). Such liquidated
damages may be acknowledged in Vendor's final invoice or taken by Buyer as a deduction to
such final invoice.

Any dispute in the amount of liquidated damages shall be submitted to arbitration by either
Buyer or Vendor through the American Arbitration Association within 10 (ten) business days of
written notice given by the party declaring impasse. Vendor and Buyer agree to fully comply
with the arbitrator's decision within a reasonable time.

11.

12.

13.

14,

45.

16.

17,

Articie V
evisions e Work to Be Performed

If during the Vendor's Time of Performance, Buyer requires revisions or other changes to be
made in the scope or character of the work to be performed, Buyer will promptly notify Vendor
in writing. For any changes to the scope of work, Vendor shall provide Buyer with a written
quote of change in price and/or change in time of performance and shall proceed with such
changes only upon written consent of Buyer, which shall be construed as a modification to
Buyer's original purchase order.

Buyer will neither unreasonably request revisions nor unreasonably withhold final acceptance
of delivered products.

Article Vt.

Term of Agreement

The term of this AGREEMENT shall commence upon execution and will continue until
September 30, 2019, or until otherwise terminated as provided by this AGREEMENT or the
RFP.

MAPC reserves the right at its sole discretian to extend the contract for up to two (2) additional
one-year terms ending September 30, 2020 and September 30, 2021 respectively.

In the event new contracts have not been procured and awarded before the end of a second
contract extension, MAPCT reserves the right at its sole discretion to extend the contract for an

additional period of time untit new contracts have been procured and awarded. However, in no
instance shail any contract term, including extensions, exceed three (3) years in total.

The Vendor agrees to perform promptly upon execution of this AGREEMENT and will diligently
and falthfully perform in accordance with the provisions hereof.

Article VI)

Orders, Fees, Invoices, and Payments

Orders, fees, invoices, and payment shall be processed and paid as specified in Section 10-
Terms & Conditions of the RFP.

i. The parties agree that MAPC will onty process invoicing for items or services
specifically priced within the Vendor's Price Proposal as submitted to MAPC. MAPC
will reject any price quotes or invoices that include any items or services that are not
specifically priced in the Price Proposal. . In such instance, MAPC may require the
Vendor to submit a corrected quote or invoice, or to clearly identify those items not
included in the MAPC contract, to be labeled as “not on MAPC contract”.