Finance Committee

Finance Committee - 1/16/2019 Page 4

Mr. Cummings

If | may Mr. Mayor — | think we have a pretty good understanding of projected estimates right, so we know that
per the bond resolution $15.5 million has been authorized. We are anticipating somewhere in the vicinity of a
little over a $1 million dollars of design. But | would not want to be held to that number explicitly because you
do have that other rule which is you have to come back for every $10,000.00 increment changes and that is
tough type of contract to manage.

Finance Committee - 1/16/2019 Page 3

Mayor Donchess

This will have to go to the full Board as well?

Mr. Cummings

It may not. Definitely the architect will.

Mayor Donchess

Anything over a million, but | guess 2.9% is not. Ok, alright so the proposal is for Harvey Construction;
obviously the City has dealt with Harvey many times. Are there any discussion/questions, anything about the
contract?

Alderman O’Brien

Thank you Mr. Mayor. Mr. Cummings, is what you say, because | have never really seen a to-be-determined

Finance Committee - 1/16/2019 Page 2
Mr. Stewart

We also use them for soft yard waste.

Mayor Donchess

A lot of where there are narrow streets, a lot of cars on the street.

Alderman O’Brien

Thank you Mr. Mayor because that makes sense, because like | say, | look at how convenient it is in picking up
off the side. Thank you.

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT TO
MCNEILUS TRUCK AND MANUFACTURING, INC., IN THE AMOUNT OF $276,254. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE; CERF

REPORT OF THE FINANCE COMMITTEE

JANUARY 16, 2019

A meeting of the Finance Committee was held on Wednesday, January 16, 2019, at 7:02 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

SALES AGREEMENT CONFIRMATION
This will confirm the conversation of January 23, 2019 between seller and buyer in which the following agreement was reached.
Seller: Dennis K, Barke, Inc. 535 Constitution Drive Taunton, MA G2780
of Nashua Attention: Dan KRooken

603 333 229 Main NH 03061-2019
Fax/Emails Contract T MUNI

: 0004637

Product: Unleaded Gasoline (87)
Gallons Price Start Date Ending Date
175,000 52.095 July 1, 2019 Jume 30, 2020

***Please Note — This is an extension to the attacked “Exhibit C7?

8 Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soa Building Safet 589-3080
Community Development Division Code Enforcarnent 589-3100
City Hall, 229 Main Street, PO Box 2019 Cn ro arans mission eeeniee
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: January 30, 2018
To: Jim Donchess, Mayor
From: Carnille Pattison, Transportation Manager

Re: Finance Committee — Unleaded Fuel Contract

THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

January 31, 2019
Memo #19-117

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: UNLEADED FUEL CONTRACT (VALUE ESTIMATED $366,625)
DEPARTMENT: 186 TRANSPORTATION; FUND: GRANT AND VARIOUS

DEPARTMENT'S GENERAL FUNDS

Please see attached communication to Mayor Jim Donchess from Camille Pattison, Transportation
Manager, dated January 30, 2019 for information related to this contract award.

e Present to City of Nashua, Board of Alderman, or subcommittees, as required. (2 meetings
assumed)
e Revise as required. (2 rounds assumed)

FINAL PLAN

® Prepare final lighting design and electrical package: including fixture cuts (fixtures and controls},
fixture schedule, and scaled lighting layouts.

® Provide final circuiting intent diagrams and/or control intent narrative.

@ Prepare a final electrical load report, identifying proposed fixtures with associated wattages,
dimming protocols, load types, and voltage requirements.

Exhibit B
Scope of Work

The project scope consists of the design and specification of the lighting and subsequent electrical,
landscape, and civil support for two of the four identified quadrants in the City of Nashua Downtown
Riverfront Master Pian, Final Report, dated August 2017: Quadrant 2: The Greeley House and Cotton
Mill and Quadrant 3: Jackson Falls.

Within these quadrants, scope will include the following areas:
6 Walkway (Quadrant 2 & 3)

® Historic Structures (Quadrant 2)

28.

29.

30.

31.

awarding or amending or making of any determinations with respect to the performance of this
contract. If City of Nashua determines that such gratuities were or offered or given, it may
terminate the contract at will or for cause in accordance with paragraph 8.

The rights and remedies of this section shall in no way be considered for be construed as a waiver
of any other rights or remedies available to the City of Nashua under this contract or at law.