Finance Committee

“~ Cf fi pe" |) TeLVue CORPORATION Quote#: Q-012826
4 iG i i ees | ;

Lo Lo v \ ees 0 | GOOD Horizon Way, Suite 100 Quote Issued: 2016-12-05

c'> | Mr. Laurer, NU O8054 Quote Expiration: 2016-12-30

WE SHARE YOUR VISION”

Hardware

Qty. Item Name - Description TC ListPrice Discount Sales Price Unit Net Ext. Net
Elig. Price rice
AlO Series
1.00 HyperCaster AIO All-in-One Digital Broadcast * $34,950.00 30.00% $34,950.00 $24,465.00 $24,465.00
B2000-12 Video Server with 12 HD-SDI

“ CC” [ /\ | | — TELVUE CORFORATION Quote#: Q-012826
ewes ms WO Meet = | [6O0OO HorRIZON Way. Suite 100 Quote Issued: 2016-12-05
cD | Mr. Laurer, NJ O8054 Quote Expiration: 2016-12-30
WE SHARE YOUR VISION”
TelVue Quotation — Confidential TelVue Contact Information

| Prepared for:
| Pete Johnson
| Nashua Community TV
+ Education Channel Access Administrator
johnson.pete@nashuanh.gov
(603) 589-3158

! Ship to address:
11 Riverside Street
| Nashua, NH 03060

G)\ THE CITY OF NASHUA The Gate Cig"

Information Technology Division

December 09, 2016

TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: RE: PEG RECORD/REPLAY/STREAM/VOB/BULLETIN BOARD SYSTEM

THE CITY OF NASHUA “The Gate City

Pinanctal Services

Purchasing Department

cee A CNN AN MER

December 15, 2016
Memo #17-084

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD OF NASHUA LICENSING AND PERMITTING PROJECT (VALUE
NOT TO EXCEED: $65,000)
DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: PEG ACCESS CHANNEL
SPECIAL REVENUE
ACCOUNT CATEGRORY: CAPITAL IMPROVEMENTS

Certificate of Acknowledgement
The term “City” shail herein mean the City of Nashua.
The Proposer acknowledges and certifies under the penalties of perjury to the City that:

TERM OF CONTRACT

Negotiation, if undertaken by the City, is intended to result in a contract, which is deemed by the City, in its sole
discretion, to be in the City's best interests. Any such negotiations will use the relevant quotes as a basis to reach
a final agreement. Any and all such negotiations shall be binding upon the vendor selected.

8. Pricing Schedule

I. PRICING SCHEDULE ATTACHMENT A: Subtotal a, b & c, then all total a-e
$ Total Amount- $ Total Amount
ltem Quantity | Per Unit Price Numeric Written Comments
a) Software-Base Price $ $
b) User Licenses $ $
c) installation-Training $ $
Sub-Total $ $
d) Yearly Maintenance $ $
e) Other $ $
f) ALL TOTALS $ $

Use this area below to describe any other costs that require consideration

6. Training
Immediately following implementation, the vendor shall provide on-site training customized to the
needs of the individual departments and the system features being implemented for them. This
should include training relating to the integration of the system with other software applications or
modules implemented as part of the propased system. It is required that the training will stress

hands-on learning. -

3. Goals

The goal is to acquire a simple, user-friendly, sustainable system that provides as much functionality as
possible without extensive customizations. A simple, user-friendly system is one that does not require
users to interact with multiple screens or commands to complete common tasks and can be used by
operators with minimum computer skills. A sustainable system is one that is well documented, requires
little maintenance to operate, utilizes standard relational database software such as Microsoft SQL

2). Functions
» Automatic Renewal
» Automatic Reminders/Notices
s Annual vs Temporary Licenses
e Inspections (weekly, monthly, mid-year, quarterly, yearly)
» Workflow Management of business rules
e Internet customer portal
s Process fees
e Reporting

G. Fire Marshal's Office
1) Functions

e Workflow Management of business rules that tracks permit approvals, inspections/re-
inspections, and manage daily tasks.

Process fees
Internet customer portal