Finance Committee

Radio Systems Manager
City of Nashua

City of Nashua, NH

Wireless Communications Division
C/O William Mansfield
PQ Box 785
Nashua NH 03061-0785
603-594-3521 Fax: 603-594-3615

September 27, 2016

Mr. John Griffin

Chief Financial Officer, City of Nashua
229 Main Street

Nashua, NH 03061-2019

Mr Griffin,

@) THE CITY OF NASHUA “The Gate City’

Finanetal Services

Purchasing Department

September 29, 2016
Memo #17-055

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF RADIO SYSTEM FIBER OPTICS INSTALLATION (VALUE: $14,550)
DEPARTMENT: 157 CITYWIDE COMMUNICATIONS; FUND: CITYWIDE
COMMUNICATIONS CAPITAL PROJECTS ACCOUNT

Please see the attached communication dated September 27, 2016 from William Mansfield, Radio
Systems Manager for the information related to this purchase.

Regardless of any coverage provided by any insurance, GNMHC agrees to indemnify and shall
defend and hoid harmless the City, its agents, officials, employees and authorized representatives
and their employees from and against any and all suits, causes of action, legal or administrative
proceedings, arbitrations, claims, demands, damages, liabilities, interest, attorney's fees, costs and
expenses of any kind or nature in any manner caused, occasioned, or contributed to in whole or in

M. Subcontractors

The GNMHC may, at their discretion and at their own expense, employ such subcontractors
as may be necessary for the performance of the work. GNMHC agrees to pay any wages, taxes,
unemployment insurance, withholding taxes, and workers’ compensation insurance required by law
for subcontractors. Said subcontractors will not be paid or supervised by the City.

N. Insurance and Indemnification
GNMIHC shail carry and maintain in effect during the performance of services under this contract:

F. On-site reviews
4. The GNMHC shall allow a team or person authorized by the City to annually review the
administration, data collection and financial management of this agreement in order to
assure systems are adequate to provide the contracted services.

2. The GNMHC shall make corrective actions as advised by the review team if contracted
services are not found to be provided in accordance with this Agreement.

D. Staffing Provisions

1.

Current Staff

The GNMHC shall provide the City within 30 days of contract agreement, a copy of a
current resume or summary Bio for any employee currently employed by the Visitation
Center who will be either working at the Visitation Center or who is supported in whole or

in part by the funds under this contract.

New Hires

expenses incurred by the GNMHC that are not included in the OVW approved budget
will not be reimbursed by the City and will be the sole responsibility of the GNMHC.

q. Ensure that proper documentation is maintained which determines each client's
eligibility for the program and that only expenses relating to these clients are
submitted for reimbursement to the City.

r. Visitation Center staff and supervisors will only contact OVW directly after consulting

with the City.

B. Progress Reporting:

1.

INDEPENDENT CONTRACTOR AGREEWENT
The Greater Nashua iviental Health Center and the City of Nashua, NH

THIRD AGREEMENT
TO EXTEND INDEPENDENT CONTRACTOR AGREEMENT