Minutes

Board of Aldermen 09-12-2018 Page 3

Board of Aldermen 09-12-2018 Page 2

A regular meeting of the Board of Aldermen was held Wednesday, September 12, 2018, at 7:30 p.m. in
the Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.
Prayer was offered by City Clerk Patricia D. Piecuch; Alderman Gidge led in the Pledge to the Flag.

The roll call was taken with 13 members of the Board of Aldermen present; Alderman Wilshire and
Alderman Jette were recorded absent. Alderman Schmidt and Alderman Klee arrived after roll call at 8:18
p.m. and 8:20 p.m., respectively.

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A Strategic Document To Helo Develog an Operational Plan - & - Pravide Guidance to Responders of the RFF

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Recommend By the Steering Committee an: 8/13/18

Nonprofit/City. Contractor will not alter, disfigure or cover up any equipment, furnishings, markings
and all other property of the Nonprofit/City.

A Strategic Document Te Help Develop an Oserational Plan - & - Provide Guidance to Responders of the RFP

Recommend By the Steering Committee on: 9/13/18

Area Around Building - The operator/contractor shall perform all grounds keeping, custodial and
maintenance services in the grounds constituting, adjoining or adjacent to the Facility, except for
the streets and parking lots. (Essentially, the frontage on Main Street/West Pearl Street and Garden
Street’s pedestrian area)

A Strategic Document To Neip Develop an Operational Plan - & - Provide Guidance to Responders of the RFP

Recommend By the Steering Committee on: 3/139/18

© 4f proposals come back stating there is no interest for a full time person to be onsite
being provided for by the private sector operator then the endowment proceeds can be
used to support the operations of the nonprofit in order for the mission to be carried
out.

o The city will not fund operations of the Performing Arts Center

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Recommend By the Steering Committee on: 8/13/18

Staffing/Personnel — It is the expectation that the 3% party operator will have the appropriate on-site
staff. The initial request will be for 1 full-time person to act as a Manager for the PAC. The individual
would work for the 3 party management firm

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Secommend By the Steering Cammitiee on: 9/13/18

Guiding Principle

As a guiding principle and the foundation for making decisions is predicated off of the following
programming assumptions:

=» 50% Music Performances (Concerts)
= 40% Live Performances (No Concerts)
» 10% Special Events/Meetings

A Strategic Document To Nelp Develop an Operational Plan - & - Provide Guidance to Responders of the RFP

Recommend 8y the Steering Committee an: 6/13/18

NON-PROFIT’S MISSION