A Strategic Document To Neip Develop an Operational Plan - & - Provide Guidance to Responders of the RFP
Recommend By the Steering Committee on: 3/139/18
© 4f proposals come back stating there is no interest for a full time person to be onsite
being provided for by the private sector operator then the endowment proceeds can be
used to support the operations of the nonprofit in order for the mission to be carried
out.
o The city will not fund operations of the Performing Arts Center
Budget/Cost Containment - The private management firm must submit to the nonprofit an annual
budget, which details both operating and capital improvement plans. In addition, long term five year
Capital plans are required.
Security - Contractor shall provide all security forces (‘Security Services’) as shall be required in
connection with City Events and Activities and all other Events and Activities, including security
personnel in the Facility, fire personnel and any other necessary personnel required to assure that
all City, Municipal, County, State or Federal laws, ordinances, regulations and rules applicable to the
Contractor and the operation of the Facility are observed and obeyed.
Maintenance — It is the expectation that the Operator/Contractor shall provide all custodial and
ordinary maintenance services required to maintain Facility in good order and repair and in a clean
and sanitary condition during the term of the agreement. Contractor shall be responsible for the
ordinary maintenance and repair (but not replacement) in an amount not to exceed one thousand
five hundred ($1,500) dollars, by competent and qualified employees or contractors of Contractor,
of all HVAC, mechanical, electrical, plumbing, seating, elevator, public address and sound systems,
lighting and lighting systems, fire and security systems, telecommunication, cable and internet, roof,
ceilings, doors, windows, floors, walls, housekeeping and custodial services in the public areas and
yards constituting the Facility in connection with City Events and Activities and all other Events and
Activities in the Facility. Contractor will promptly notify City’s representatives of the need for the
repair of: or any apparent defect, malfunction or other inadequacy in, any of the above. Any
ordinary maintenance and repairs, in an amount not to exceed one thousand ($1,500) dollars, shall
be made by Contractor to the extent that operational funds are available to make such repairs,
including any revenues derived from performances held in the Facility. Items which costs are in
excess of five thousand ($5,000) dollars will be reviewed by Contractor and the non-profit/City to
determine if an item is a repair or a capital improvement. Any amount less than five thousand
($5,000) dollars will be determined by the Board of Directors of the Non-Profit. Contractor is not
responsible for any capital improvement. Contractor shall not be responsible for any capital
improvements, extraordinary repairs and any repairs required due to operational neglect which
occurred prior to commencement of this Agreement, unless caused by the Contractor. If Contractor
refuses or neglects to perform any services required under this Agreement then the Non-profit/City
shall have the right to perform such services for the account of Contractor, and Contractor will
reimburse City for the cost thereof; after five (5) days written notice of its intention to perform such
services.
Contractor’s Duties — Contractor/Operator will provide and pay for the necessary utility connections
and services, including water, sewer, electricity, refuse disposal, cable, telecommunication, heat,
ventilation and air conditioning and fire and security monitoring systems and costs, at the Facility for
the Contractor’s operations pursuant to this Agreement.
