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Board Of Aldermen - Agenda - 3/9/2021 - P38

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
38
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C

REQUESTED RECOMMENDS
Division of
A-3 Public Works Pool Repairs & Upgrades
(Park and Rec) $ 65,000 $ 65,000

City pools are in constant need of repairs and upgrades to maintain quality, facilities for the residents of Nashua. An
immediate need is the replacement of the Rotary Pool filter to ensure the facility is working for the coming season.

Dehumidification System

A-3 School District Charlotte, Fairgrounds, &
Ledge St Elementary Schools $ 460,000 $ 460,000

These three schools underwent renovations to the mechanical & Electrical systems between 2011 and 2013. Due to
funding short falls the rear classroom wings did not receive the dehumidification systems installed in the other school
classrooms. This provides an inequitable atmosphere for students and staff in those rear wings.

Community Heritage Trail East
A-3 Development Access to Commuter Rail
Division Station $ 68,307 $ 68,307

This request is to increase the matching funds for the construction of an off street pedestrian/bicycle path between
Main Street and the proposed Commuter Rail Station at 25 Crown St. Similar to the existing Heritage Trail west of
Main St., connecting also to future re-development east of downtown including Renaissance Development. The
request is for $68,307 in addition to the existing matching funds as the project costs have risen based on final
engineering and additional funds are expected from the CMAQ fund in the amount of $273,230 to cover construction
costs. As a federal grant this project requires a minimum of 80% federal and 20% city matching funds.

Community Lock Street and Whitney Street
A-3 Development Sidewalk Improvements
Division and Bike Lanes $ 217,052 $ 217,052

This project will repair/improve sidewalks and add bike lanes on Lock and Whitney Streets, located in a walking
school neighborhood. Sidewalks will be widened to accommodate wheelchairs, strollers, and sidewalk plows. A
federal grant has been awarded and City funds would provide the 20% match. The City has appropriated $45,584 of
the $217, 051.87 funds need for the match of the $1.1 million dollar grant. These improvements are included in the
2000 Master Plan and meet definition #6, of the definition of a capital improvement.

Division of Traffic Communication
A-3 Public Works & Detection Upgrades
(Streets) $ 145,000 $ 145,000

Without constant communications at all of the traffic control cabinets, the clocks in the cabinets wander. The
installation of fiber optic cable or wireless communications connected to these cabinets allows the clocks to be the
same in real time. This supports good traffic coordination and traffic flow on the street. It also allows the traffic
technicians, traffic foreman and traffic signal contractors to access and make changes on the street from the office,
rather than in the field.

17

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Board Of Aldermen - Agenda - 3/9/2021 - P38

Board Of Aldermen - Agenda - 3/9/2021 - P39

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
39
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C

REQUESTED RECOMMENDS

Division of Mine Falls Park

A-3 Public Works Artificial Fields
(Park and Rec) $ 770,000 $ 770,000

The need for more rectangular fields is very evident by the amount of play the existing fields received and the
number of requests that are received for fields. The conversion of 1-2 fields at Mine Falls Park to an artificial surface
with lights would create better playing conditions; reduce the need for fertilization, painting and mowing. This would
also create more available playing time for residents

TOTAL FY 2022 SHORT-TERM "A" PROJECTS: $8,337,711 $8,337,711

18

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Board Of Aldermen - Agenda - 3/9/2021 - P39

Board Of Aldermen - Agenda - 3/9/2021 - P40

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
40
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

vf B"

B = Desirable (second priority)! Programs/Projects which benefit the community whose validity of planning and timing have
been established.

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C
REQUESTED RECOMMENDS
Community
B-1 Development Railroad Square CMAQ
Division Project $ 299,999 $ 299,999

The purpose of this project is to improve circulation around Railroad Square and at the Main St/Canal St/Franklin St
intersection to accommodate increased traffic converging from Franklin St and Canal St on to the Main St.
intersection. The improvements also include upgrades to pedestrian and bicycle infrastructure to improve safety.
The total project cost is $1,499,999, with the City 20% match of $299,999.

Division of Truck Wash Bay

B-1 Public Works
(Street Department) $ 1,080,000 $ 1,080,000

The construction of the truck and chassis wash bay will extend the life of the city vehicles. Currently we have a
pressure washer that does not remove the salt residue from the undercarriage of the vehicles. A thorough wash after
working in winter conditions will help to ensure the fleet is maintained at a higher level and will last much longer.

B-1 Fire Department Priority One — Fire/IT Facilities
Safety and Security Video $ 80,000 $ 80,000

Adding Video Security to all 7 facilities to assist in the safety of all personnel and City property 24/7

B-1 Police Department Parking Lot Repaving $ 338,169 $ 338,169

Project to include remove the existing pavement, grade and compact the existing underlying material. Install a 2”
binder course and 1 %” top course and adding one or two catch basins with 300 feet of pipe, granite curbing to be
reset and parking lines to be installed. The current parking has exceeded the anticipated life expectancy; the life
expectancy of the new paving is in excess of 10 years.

19

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Board Of Aldermen - Agenda - 3/9/2021 - P40

Board Of Aldermen - Agenda - 3/9/2021 - P41

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
41
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C

REQUESTED RECOMMENDS
Division of
B-1 Public Works Replacing Mechanic Pits
(Street Department) Purchase of Portable Lifts $ 200,000 $ 200,000

The existing truck pits in the fleet area are a hazard and it has been recommended they be filled in. This will create a
much safer working environment. The existing pits will be filled and portable lifts will be purchased as replacement

Division of
B-1 Public Works Labine Park at
(Park and Rec) Fairgrounds Rehab $ 125,000 $ 125,000

This facility is in much need of renovation and repair. There is currently a plan to rebuild the restrooms. The softball
fence is old and rusted. The turf has an uneven playing surface. This would be a worthwhile project for rehab due to
the proximity of the schools and the Rotary Pool. The ice skating area is in need of grading and new hockey boards
and it would benefit from a roof to create a pavilion. The ice skating area is in need of grading and new hockey
boards. This complex is used by the Elm Street Junior High Girls’ softball team and the adult leagues.

B-2 Fire Department Priority One — Fire/IT Gamewell
& Fiber Optic Infrastructure $ 97,000 $ 97,000

Nashua Fire Rescue and City of Nashua IT Dept. are requesting an upgrade to the Gamewell and Fiber Optic
Infrastructure throughout the City.

Division of
B-2 Public Works Holman Stadium
(Park and Rec) Infrastructure Improvements $ 155,000 $ 155,000

The Holman Stadium Facility continues to be a gathering point for City sporting and civic events. There are some
areas that need attention that were not addressed in the stadium work that occurred in 2003. There is a need to
upgrade the locker rooms with better floor surfacing, improved shower and bathroom services and more efficient
HVAC systems. The field is in need of having the clay surface replaced and have upgrades made to the irrigation
system. There is a need to repair failing roofs and walls, replace and reconstruct portions of the upper wooden
outfield walls. There is a need to pave areas inside the stadium and parking lot to eliminate trip and fall hazards.
Replace out buildings; upgrade electrical and security systems. The field requires some rehab and the marque sign
on Amherst St.

20

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Board Of Aldermen - Agenda - 3/9/2021 - P41

Board Of Aldermen - Agenda - 3/9/2021 - P42

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
42
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C

REQUESTED RECOMMENDS
Division of
B-2 Public Works Greeley Park
(Park and Rec) Facility Rehab $ 260,000 $ 260,000

The infrastructure of Greeley Park is in need of attention, road paving is needed on the park roads, signage needs
replacing, parking improvements are needed, fencing needs to be replaced, stage improvements are needed and
repairs/improvements to the Stone House are required. The need to look at better lighting and security including
additional cameras is very evident.

Division of
B-3 Public Works Ledge Street at
(Engineering) Nashua Canal EDC-5 $ 75,000 $ 75,000

Along Ledge Street between Stevens Ave. and Patten Ct., a chain link fence is the only protection between traveling
vehicles and the canal. This request is to replace the existing chain link fence with a crash rated barrier to improve
vehicle safety while maintaining proper pedestrian access. On October 11, 2009, a vehicle crashed into the fence
and landed in the water of the canal highlighting the need for the improvements.

B-3 Library Plaza Renovations $ 1,000,000 $ 1,000,000

The Library and Community Development Division worked with CRGJ Landscape Architects and team to create
plans and bid documents for the renovation of the plaza between the Library and 14 Court St. This renovation will
correct a variety of problems including lighting, access to power, irrigation on the plaza and correcting non-ADA
compliant slopes. The renovations will also improve the connections between the downtown area and the riverfront.

Division of

B-3 Public Works Traffic Signal Upgrades
(Engineering) $ 50,000 $ 50,000

The City has over 90 signalized intersections, each with electronic equipment requiring periodic replacement. It’s
important to replace traffic signal controllers, network switches, and other hardware every 10 to 20 years to ensure
system integrity/function. About ten years ago the City completed a major project to upgrade our coordinated signal
system. Capital investment is needed to protect that previous investment.

21

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Board Of Aldermen - Agenda - 3/9/2021 - P42

Board Of Aldermen - Agenda - 3/9/2021 - P43

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
43
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C

REQUESTED RECOMMENDS
Division of
B-3 Public Works City Wide Ball Field
(Park and Rec) Improvements $ 100,000 $ 100,000

The Softball, Baseball, and rectangular fields are all in need of improvements based on current usage. These
improvements would include fencing, infields, dugouts, scoreboards, and lighting, sod and drainage improvements.

TOTAL FY 2022 SHORT-TERM "B" PROJECTS: $ 3,860,168 $ 3,860,168

22

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Board Of Aldermen - Agenda - 3/9/2021 - P43

Board Of Aldermen - Agenda - 3/9/2021 - P44

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
44
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

“Cc”

C= Acceptable (third priority): Programs/Projects which are adequately planned, but can be postponed if budget cuts are
required.

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C
REQUESTED RECOMMENDS
Division of Jeff Morin Fields
C-1 Public Works at Roby Park
(Park and Rec) Ice Rink Roof $ 40,000 $ 40,000

The ice rink at the park is very popular. Having a roof over the rink would accomplish three things. The quality of the
ice would improve by keeping the sun and winter elements off of it. The winter ice skating season would be extended
again by keeping the sun off the rink. The roof would also provide a covered space creating a pavilion which
residents could reserve for functions in the park such as family reunions, birthdays and other events.

Priority Two -Station 1 Kitchen
C-1 Fire Department Renovations Architectural $ 30,000 $ 30,000

The last renovation was conducted over 20 years ago and this Station is in need of updating the kitchen and paint
the first and second floors. Improvements needed include, new cabinets, sink, dishwasher, flooring, lighting,
suspended ceiling and ventilation improvements. This request if for Architectural review cost for this year and next
year 2023, for construction cost.

Police
C-2 Department Locker Room Project $ 102,483 $ 102,483

This project will replace all of the existing original lockers in the male and female patrol locker rooms. These lockers
are 39 years old and 37 of them are no longer working due to old worn out parts, due to damage and faulty hinges.
88 shed hasps were added to secure the inoperable lockers.

Police NPD Building Renovations
C-2 Department and Addition $ 12,258,649 $ 12,258,649

This project is needed to update the aging building and better accommodate the growing NPD workforce. The
detention area and evidence lab area need a complete remodel to be up to standards with current trends in law
enforcement and to bring the department up to date in these areas. The project meets the definition of a capital
improvement in that it’s a rehabilitation of an existing facility and the estimated cost is in excess of $50,000 with an
anticipated life expectancy in excess of 10 years.

23

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Board Of Aldermen - Agenda - 3/9/2021 - P44

Board Of Aldermen - Agenda - 3/9/2021 - P45

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
45
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C

REQUESTED RECOMMENDS
Division of
C-3 Public Works Water Park Development
(Parks & Rec) at Rotary Pool $ 300,000 $ 300,000

The development of a Splash Pad/Water Park would provide summer activity for many children of the City. The idea
would be to build this water park next to Rotary pool. Building at this location would allow the water park to utilize the
sanitation system already in place at the pool, the restrooms that already exist, and the supervision (lifeguards).
Taking advantage of the existing infrastructure would make the project affordable and would provide a high level of
service to the community.

Community
C-3 Development Heritage Trail East
Division Beautification $ 550,000 $ 550,000

This request is to fund the landscaping, pocket parks, garden areas and general improvements to compliment the
pedestrian/bike path between Main St. and 25 Crown St Commuter Rail Station. After completed final engineering
and due to significant increases in project costs since 2018 when the grant was applied for the full budget (and
additional requested budget) will be consumed by the basic trail construction, including removal of contaminated
soils. The funding is required to complete the project as designed and meet the neighborhoods project goals.

TOTAL FY 2022 SHORT-TERM "C" PROJECTS: $13,281,132 $13,281,132

24

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Board Of Aldermen - Agenda - 3/9/2021 - P45

Finance Committee - Agenda - 3/2/2022 - P12

By dnadmin on Sun, 11/06/2022 - 21:40
Document Date
Thu, 02/24/2022 - 13:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 03/02/2022 - 00:00
Page Number
12
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__030220…

*e
]
INCEPTINN “@ Quote

SERVICE AGREEMENT

Inception Technologies shall perform the Services in a timely and professional manner and in accordance with the
SERVICE AGREEMENT

1. SERVICES

Inception Technologies shall perform the Services in a timely and professional manner and in accordance with the
Specifications as set forth in the Process Overview. The manner and means by which Inception Technologies chooses
to execute the SOW are in Inception Technologies’ sole discretion and control. Inception Technologies agrees to
exercise the highest degree of professionalism, expertise and integrity in completing all aspects of customer imaging
services.

1. Change Requests - In the event that the Customer desires to change the Imaging Process with respect to
the scope of the Services, the Specifications, the Deliverables or any other aspect, the Customer shall submit
to Inception Technologies a change request (“Change Request”), describing the exact nature of the changes
requested. Within a reasonable time thereafter, Inception Technologies will provide the Customer with: (i)
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if any, payable to Inception Technologies as a result of the proposed Change Request; and (iii) the impact, if
any, on the delivery schedule arising from the proposed Change Request. Notwithstanding the forgoing,
Inception Technologies shall have the right to refuse a Change Request for any reason in its sole and
absolute discretion.

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to this paragraph. Inception Technologies shall not disclose any Confidential Information to any other person unless
specifically authorized in writing by the Customer to do so, except to the extent disclosure is required by subpoena or
an Order from a court of competent jurisdiction. Inception Technologies shall use its best efforts to prevent
inadvertent disclosure of any Confidential Information to any third party.

Data Retention

Inception Technologies may, but is not required, to retain a copy of Customer's documents in an electronic form for
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have the right to charge for storage in our facility at a rate of $5.00 per box with a minimum fee of $200 per month.

REPRESENTATIONS AND WARRANTIES

Notwithstanding any other provision of this Agreement, the maximum and total liability of either Party arising from or
in connection with this Agreement, any SOW, the Services, Deliverables, and/or any other materials provided
hereunder shall not exceed the total of the payments actually paid to and received by Inception Technologies under
the applicable SOW during the term hereof.

NONCOMPLIANT WORK

When processing customer work, if Inception Technologies encounters work (boxes or images) that is outside of the
SOW or agreed upon characteristics of the job, this work will be identified and set aside. The customer will be notified
and asked for instructions on how to proceed with the noncompliant work. All other work that is compliant with the

Inception Technologies Inc. - Quote # 1385 v3 9710

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Finance Committee - Agenda - 3/2/2022 - P12

Board Of Aldermen - Agenda - 3/9/2021 - P46

By dnadmin on Mon, 11/07/2022 - 06:59
Document Date
Fri, 03/05/2021 - 15:10
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/09/2021 - 00:00
Page Number
46
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__030920…

vf D"

D = Deferrable (fourth priority): Programs/Projects which are definitely recommended for postponement or elimination from the
capital improvement program since they pose serious questions of adequate planning, proper timing, or community need.

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C
REQUESTED RECOMMENDS
Division of
D-1 Public Works Portable Ice Chiller
(Park and Rec) $ 180,000 $ 180,000

The ability to manage our ice rinks with the current weather changes has been difficult. Having a portable ice chiller
would allow us to provide better quality skating ice for a longer period of time giving residents an option for a good
winter activity.

TOTAL FY 2022 SHORT-TERM "D" PROJECTS: $ 180,000 $ 180,000

25

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Board Of Aldermen - Agenda - 3/9/2021 - P46

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