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8.

The Contractor is required to pay its subcontractors performing work
related to this Agreement for satisfactory performance of that work no later
than 30 days after the C o n tractor’s receipt of payment for that work from the
City. In addition, the Contractor may not hold retainage from its subcontractors
or must return any retainage payments to those subcontractors within 30 days
after the subcontractor’s work related to this Agreement is satisfactorily
completed or must return any retainage payments to those subcontractors
within 30 days after incremental acceptance of the subcontractor's work by
the City and Contractor's receipt of the partial retainage payment related to
the subcontractor’s work.

Ifa separate contract goal has been established, Bidders/offerors are
required to document sufficient DBE participation to meet these goals or,
alternatively, document adequate good faith efforts to do so, as provided for
in 49 CFR 26.53.

If no separate contract goal has been established, the successful
bidder/offeror will be required to report its DBE participation obtained through
race-neutral means throughout the period of performance.

The contractor must promptly notify the recipient whenever a DBE
subcontractor performing work related to this contract is terminated or fails to
complete its work, and must make good faith efforts to engage another DBE
subcontractor to perform at least the same amount of work. The contractor
may not terminate any DBE subcontractor and perform that work through its
own forces or those of an affiliate without prior written consent of the recipient.

Incorporation of Federal Transit Administration (FTA) Terms

The preceding provisions include, in part, certain Standard Terms & Conditions

required by USDOT, whether or not expressly stated in the preceding contract

provisions. All USDOT-required contractual provisions, as stated in FTA Circular

4220.1F, are hereby incorporated by reference. Anything to the contrary herein
notwithstanding, all FTA mandated terms shall be deemed to control in the event of

a conflict with other provisions contained in this Agreement. The contractor shall not

perform any act, fail to perform any act, or refuse to comply with any request that

would cause the City to be in violation of FTA terms and conditions.

9. Debarment and Suspension.

(a) The Contractor agrees to comply with the requirements of Executive Order Nos. 12549 and
12689, “Debarment and Suspension,” 31 U.S.C. Section 6101 note; and USDOT regulations on
Debarment and Suspension and 49 CFR Part 29.

(b) Unless otherwise permitted, the Contractor agrees to refrain from awarding any third-party
contract of any amount to or entering into any subcontract of any amount with a party included in
the “U.S. General Services Administration’s (U.S. GSA) List of Parties Excluded from Federal
procurement and Non-procurement Program,” implementing Executive Order Nos. 12549 and
12689, “Debarment and Suspension” and 49 CFR Part 29. The list also include the names of
parties debarred, suspended, or otherwise excluded by agencies, and contractors declared

Page 8 of 9

ineligible for contract award under statutory or regulatory authority other than Executive Order
Nos. 12546 and 12689.

Before entering into any subcontracts with any subcontractor, the Contractor agrees to obtain a
debarment and suspension certification from each prospective recipient containing information
about the debarment and suspension status and other specific information of that awarding
agency and its “principals,” as defined at 49 CFR Part 29.

Before entering into any third-party contract exceeding $25,000.00, the Contractor agrees to
obtain a debarment and suspension certification from each third-party contractor containing
information about the debarment and suspension status of that third-party contractor and its
“principals,” as defined at 49 CFR 29.105(p). The Contractor also agrees to require each third
party contractor to refrain from awarding any third-party subcontract of any amount, at any tier, to
a debarred or suspended subcontractor, and to obtain a similar certification for any third-party
subcontractor, at any tier, seeking a contract exceeding $25,000.00.

Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion

- Lower Tier Covered Transaction

(1) The prospective lower tier participant certifies, by submission of this bid or proposal, that neither it
nor its "principals" [as defined at 49 CFR § 29.105(p)] is presently debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by
any Federal department or agency.

(2) When the prospective lower tier participant is unable to certify to the statements in this certification,
such prospective participant shall attach an explanation to this proposal.

The bidder respondent and all subcontractors hereby certifies that he/she has not been debarred or
suspended from participation in Federal contracts. Please note - separate certification may be photo
copied and submitted by each subcontractor. (Pursuant to 49 CFR, Part 29)

Certified (Contractor)

Company

Signed By

Name

Title

Date

Page 9 of 9

SIGNATURES:

The terms and conditions of this agreement are agreed to by the parties upon signature
below.

For the City of Nashua:

James A. Donchess, Mayor

Date:

For Contractor: Bill’s World Class Cleaning Service, Inc.

Print Name

Title

Duly Authorized

Date:

Page 10 of

J. LAWRENCE J, Lawrence Hallo. Inc. pp 603-882-2021
f | Al | i7 Progress Avenue f 603-882-1287
Nashua, NH 03062 w www. jlawrencehall.com

October 7, 2021

Turnstone Corporation

479 Nashua St.

Milford, NH 03055

Alin: Tony Dacosta

Subject: Nashua Police Department HVAC Upgrade
Re: RFI #4 Shaft Fire Dampers

We are pleased to provide the following quote to furnish and install fire dampers in the supply and exhaust
ducts leaving storage rooms 022, 132 and 244 {six total).

Total Price: $1,403.00

If there any questions regarding this quote, please do not hesitate to call.

Sincerely,
i? ee
Mth cf;

Robert Hansen
Sales Engineer

Engineered Alr Conditioning & Energy Control Systems

EXHIBIT A

NASHUA TRANSIT CENTER
30 ELM STREET
NASHUA, NH 03061

Cleaning Tasks = 6 times per week
Monday- Saturday

Dispatch Area
Waiting Area
Bathrooms

Outside Platform

Empty all trash receptacles (inside) and replace liners and deodorize

Dust, wipe clean and sanitize all surface areas, including but not limited
to the seats, vending machines, desk/tables, appliances, cabinets,
dispatch glass, windowsills, door handles; all vent fixtures, water
bubbler

Spot clean all windows and doors as needed

Vacuum all rugs, sweep and wash all floors

Replenish toilet tissue, towels and soap (in dispensers) as needed
Wash and disinfect all sinks, countertops, toilet bowls; mirrors
Vacuum, wash and disinfect all bathroom floors

Empty outside cigarette dispenser

Pick up general trash around outside platform pad and Advertising
Boxes

EXHIBIT A (continued)

NASHUA ADMINISTRATION
BUILDING

11 RIVERSIDE STREET
NASHUA, NH 03062

Cleaning Tasks = 3 times per week
Monday-Wednesday-Friday

Dispatch Area
Bathrooms

Kitchen
Common Areas

Empty all trash receptacles (inside) and replace liners and deodorize
Dust, wipe clean and sanitize all surface areas, including but not limited
to the countertops; outside of appliances; cabinets; dispatch glass;
windowsills; door handles; vent fixtures, conference tables; lockers and
handles

Spot clean all windows and doors as needed

Vacuum all rugs, sweep and wash all floors

Replenish toilet tissue, towels and soap (in dispensers) as needed
Wash and disinfect all sinks, countertops, toilet bowls; mirrors

Vacuum, wash and disinfect all bathroom floors

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 13, 2021

Re: Multi-Year Contract Award — Engineering Services for Highway, Bridge, Traffic and

Pedestrian Infrastructure

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: On-Call Engineering Services Task #1 to include field observations,
assessments & recommendations for maintenance of all 16 city owned
pedestrian bridges and retaining wall along Franklin Street.

Value: $14,251
Vendor: Hoyle, Tanner & Associates
Purchasing Memo#: 21-124 dated May 13, 2021
Contract Term: 3 years

Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

&
INCEPTION “@

Summary

t Non-taxable item

Please contact us if you have any questions.

Comments

Volume estimates are based on past volumes and box count provided.

Customer will be billed based on Actual Work. Additional Storage for
DocuWare will most likely be needed and is quoted in this proposal.

Cost Breakdown

Quote
One-Time Subtotal $504.00
Total One-Time $30,190.25 USD

ACCEPT QUOTE

Category One-Time Fees
Product $30,190.25
Total

Inception Technologies Inc. - Quote # 1385 v3

$30,190.25 USD

8/10

PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C
REQUESTED RECOMMENDS

A-2 Communications Public Safety Portable Radio
Replacement $ 3,500,000 $ 3,500,000

The Fire and Police portable radio equipment will become obsolete as of December 31, 2021. All non-public safety
portable radios are currently obsolete. These radios will need to be replaced. Fire and Police have requested
additional software be installed in these radios to enhance the safety of Police Officers and Firefighters.

A-2 School District Running Track Replacement
NHS — South $ 400,000 $ 400,000

The Running track was installed circa 2004 during the South High School Renovation. The rubberized surface has
been patched every year starting in 2015. A consultant reviewed the track condition this past year and
recommended complete replacement of the rubber surface, with a replacement of the asphalt base a possibility
based on further tests. NHIAA will likely not allow interscholastic track events to be held on the track in its current
condition.

A-2 Police Department Security Fence, Gates and
Security System Upgrades $ 87,858 $ 87,858

This will replace the rusted out fence around the Nashua Police Department with a new fence. Replacing two
existing gates with power operated safety gates and key card access point system Add security cameras to monitor
the new gates. This project was previously requested, and meets the definition of a capital improvement in that it’s a
rehabilitation of an existing facility and the estimated cost is in excess of $50,000, with an anticipated life expectancy
in excess of 10 years.

A-2 Economic East Hollis Street & Bridge St
Development Intersection Improvements $ 183,050 $ 183,050

This request will provide matching funds for a federally funded project improve the intersection of East Hollis and
Bridge Street, which serves as a vital link to the City's downtown core and is a major east/west commuter route. This
project will improve traffic flow, increase access to new housing and the future rail station, provide bicycle and
pedestrian accommodations, and enhance the gateway into the City. The first $3,661,000 does not require a local
match and is funded by NHDOT monies. Should costs exceed that amount by an additional 25%, then the City will be
required to provide 20% match (up to $183,050).

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PRIORITY DEPARTMENTS PROJECTS DEPARTMENT C.1.C
REQUESTED RECOMMENDS

A-3 Library HVAC Renovation $ 365,000 $ 365,000

In 2015 the Library hired Peregrine Energy Group to evaluate the system. They found 2 of the air handlers are at the
end of their service life and all 3 of the condensers at or near the end of their service life. (In fact one of the
condensers failed in 2018 and was replaced) They have recommended complete replacement of many components
along with the reconditioning of others and the installation of 12 additional VAV dampers at a total cost of
approximately $400,000. Not only will the renovation of our HVAC system save on repair bills it will vastly increase
the efficiency of the system resulting in significant energy savings and increased comfort for staff and customers.
Due to the age of the original report and estimated cost increases the budget has increased by 5%.

A-3 Library Brick Repointing $ 275,000 $ 275,000

There are 24 alcoves on the top story of the library that extend out past the main structure that require repointing and
cleaning of the brick. The deterioration of the mortar is causing water infiltration in a number of areas whenever it
rains, causing the interior paint to blister, puddles to form on the rubber floor and soaking the carpeting.

Division of

A-3 Public Works Overhead Doors
(Street Department) $ 169,000 $ 169,000

The Street Department facility is in need of new overhead doors as the condition of the doors has degraded and
requires constant repairs due to the age of them. Many doors have been impacted by the weather and have rusted
out panels with holes in the doors. The doors are over twenty years old and have constant repairs made to the
motors and the track system. These doors are a vital part of the facility.

Division of City Wide Park and Playground
A-3 Public Works Improvements
(Park and Rec) $ 200,000 $ 200,000

Parks and playgrounds city wide are in need of improvements. Among those requiring immediate attention is the
playground located off Harris Rd behind the Dube ballfield it has not been replaced in over 30 years. Replacement of
swings, slides and other equipment repair to the basketball court are needed. Improvements of lighting, fencing,
signage and pruning of and removing some trees and general repairs and upgrades to the surrounding area are also
needed.

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