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City of Nashua, New Hampshire
COVID-19 Return to Work Policy

c. Will alert via the “COVID-19 Return to Work Alert Form” the division director,
supervisor and Human Resources that an employee has been sent home.

Screened Out Employee

a. After being “screened out,” the employee should go home and consult with their
health care provider, telehealth, urgent care or seek testing through one of the
public testing options.

b. The employee should follow all medical recommendations and stay in
communication with their direct supervisor.

c. Employees should reference the City’s Temporary Policy on d Emergency Leave Due
to COVID-19 that was approved by the BOA on June 23, 2020 and the Governor's
Safer at Home Guidance: https://www.covideuidance.nh.gov/

Hygiene Practices
Good hand hygiene and proper disinfection practices are habits that will aid in the
prevention of contracting COVID-19.

a. Employees who share workstations will sanitize the area at the beginning of their
shift, frequently throughout the day and at the end of their shift.

b. Employees who share a vehicle will sanitize steering wheel, controls, door handles,
etc. at the beginning of their shift, between multiple drivers and at the end of their
shift.

c. Departments will be responsible for area cleanings and wiping down shared
workspace equipment after each use during working hours.

d. Alcohol-based hand sanitizer will be made readily available for both staff and
citizens at entrances, exits, checkout locations and other commonly used areas
within City facilities.

e. Employees must wash their hands often with soap and water for at least 20 seconds
or use hand sanitizer with at least 60% alcohol.

f. Employees should clean hands:

i. Before and after work shifts.

ii. Before and after work breaks.

iii. After blowing nose, coughing or sneezing.

iv. After using the restroom.

v. Before and after eating or preparing food.

vi. After putting on, touching or removing cloth face covering.
vil. Before and after smoking or vaping.

June 16, 2020 COVID-19 Return to Work Policy Page3of5

City of Nashua, New Hampshire
COVID-19 Return to Work Policy

Personal Protective Equipment (PPE) - Cloth Face Coverings
When PPE is properly worn, removed, and discarded it is effective in protecting both the
persons who wears it and those with whom that person comes into contact.

a. Employees are required to wear a face covering over their mouths and nose in all
common areas of the building, including upon entry. /fyou are unable to wear a
mask for medical reasons contact your Human Resources Department.

b. Employees must wear a face covering over their mouth and nose whenever they are
within six feet of a member of the public and should wear a face covering over their
mouth and nose whenever they are within six feet of a co-worker.

c. While sharing a vehicle, employees must wear a face covering over their mouth and
nose,

d. Employees wearing face coverings shall not touch their face or adjust their face
covering without first sanitizing hands. After touching face or adjusting mask, hands
must be sanitized again.

e, The City will provide each employee with at least two face coverings, with
documentation on washing procedures. Thereafter, employees will be responsible
for any additional face coverings.

Social Distancing
Limiting face-to-face contact with others is the best way to reduce the spread of COVID-19.

a. To the greatest extent possible, employees shall observe “social distancing” which is
keeping a distance of at least 6 or more feet between one another at all times {i.e.
remote worksites, physical spacing, virtual meetings, etc.}.

b. Employees are discouraged from using each other’s phones, desks, offices or other
work tools and equipment. If it is unavoidable and an employee uses another
employee’s desk, phone or other work tools and equipment, that employee is
responsible for disinfecting all items used.

3. TRAINING

Employee safety training per Centers for Disease Control and Prevention (CDC} guidelines
will be available from the Risk Management Department and Community Services
Department.

The City of Nashua at its option, may change, delete, suspend, or discontinue part or all of
the policy, at any time without prior notice.

June 16, 2020 COVID-19 Return to Work Policy Page 4 of 5

City of Nashua, New Hampshire
COVID-19 Return to Work Policy

Effective Date: TBD Policy: COVID-19 Return to Work Policy
Revision Date: N/A Supersedes: N/A

Policy #: TBD

Approved By: Date

James Donchess, Mayor

June 16, 2020 COVID-19 Return to Work Policy Page Sof5

THE CITY OF NASHUA "The Gate City"

Economic Development

To: L. Wilshire, President
From: T. Cummings, Director
Ce: Members of the Board of Aldermen

Date: June 16, 2020

Re: Communication ~ Approval & Place on File A Contract for Great American Downtown
to assist with implementation of the Nashua Downtown Riverfront Project

The Tax Increment Financing Development Program and Financing Plan adopted by the Board
through the passage of O-18 -006, states that the City Economic Development Director shall be
the Administrator of the District and shall have the power to, inter alia, “negotiate and sign,
upon the approval of the Board of Aldermen, any contracts relative to the design, engineering,
construction, or operations of any phase or component of the activities proposed under this
Plan.”

A copy of the Professional Services Contract related to the Nashua Downtown Riverfront Project
with Great American Downtown, along with Exhibits B outlining the scope and basis for fees, is
attached. The contract is the City’s standard Professional Services contract.

The purpose of this contract is to temporarily procure administrative and management assistance
to help keep the Downtown Riverfront project on track. It is a major priority for all of us and due
to COVID-19 putting additional demands on to the office of Economic Development a
temporary solution of a contracted services arrangement is being utilized.

The contract is under the $25,000 threshold for Finance Committee approval and, therefore, was
not sent to the Finance Committee.

Pursuant to the Tax Increment Financing Development Program and Financing Plan, I am
requesting the approval of the Board of Aldermen for the award of the attached contract.

CONTRACT FOR PROFESSIONAL SERVICES

TITLE

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

Great American Downtown

NAME AND TITLE OF SERVICE PROVIDER

6 MAIN ST. NASHUA, NH 03064
ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Service Provider ; and

WHEREAS, it is deemed that the services of a Service Provider herein specified are both necessary
and desirable and in the best interests of the City of Nashua; and

WHEREAS, Service Provider represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1, DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Service Provider shall

furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

AG 1 o0f3

3. PERIOD OF PERFORMANCE. Service Provider shall perform and complete all work with final plans. as
delineated in the scope of work provided and attached hereto which date shall only be altered by
mutually approved written agreement to extend the period of performance or by termination in
accordance with the terms of the contract. Contract shall not exceed one year and wil] expire on June 1,
2021. Service Provider shall begin performance upon receipt of an Executed Contract and a valid
Purchase Order issued from the City of Nashua.

4, COMPENSATION. Service Provider agrees to perform the work for a total cost not to exceed
Dollars ($ 24.000}

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Service Provider has received a written exemption from the City of Nashua, Service Provider shall
submit monthly requests for payment for services performed under this agreement in accordance with the
values stated in the Agreement. Such requests shall be supported by such data substantiating the Service
Provider's right to payment as the City of Nashua may reasonably require. Service Provider shall submit
monthly requests for payment for services performed under this agreement shall be submitted as follows:

—

» Electronically via email to VendorAPInvoices @NashuaNy cov
OR

> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved
budget. Specifically, Service Provider agrees to provide the following with each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a
listing of personnel hours and billing rates, and other expenditures for which payment is sought.

2, A progress report. The report shall include, for each monthly reporting period, a description
of the work accomplished, problems experienced, upcoming work, any extra work carried out,
and a schedule showing actual expenditures billed for the period, cumulative total expenditures
billed and paid to date under the contract, and a comparison of cumulative total expenditures
billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Service Provider. The City of Nashua
will pay Service Provider within 30 days of approval by the City of Nashua of the submitted invoice
forms and progress reports. The City of Nashua will make no payments until the invoice forms and
progress reports have been submitted and approved.

AG 2 of 3

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:
Tim Cummings, Director Paul Shea

Economic Development Division Executive Director
229 Main St 6 Main St.

Nashua, NH 03060 Nashua, NH 03064

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Service Provider may change the address or representative by giving written notice
to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) (signature)
Tim Cummings, Director Economic Development Paul Shea, Executive Director
(Printed Name and Title) (Printed Name and Title)
Date Date

AG 3 of 3

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS

DEFINITIONS

SERVICE PROVIDER STATUS
STANDARD OF CARE

CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON- WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT
CHOICE OF LAW AND VENUE

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Appendix C Sketches

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General Terms and Conditions

DEFINITIONS Unless otherwise required by the context, "Service Provider”, and its successors,
transferees and assignees (together “Service Provider”) includes any of the Service Provider's
consultants, sub consultants, contractors, and subcontractors

SERVICE PROVIDER STATUS The parties agree that Service Provider shall have the status of and
shall perform all work under this contract as a Service Provider, maintaining control over all its
consultants, sub consultants, contractors, or subcontractors. The only contractual relationship
created by this contract is between the City of Nashua and Service Provider, and nothing in this
contract shall create any contractual relationship between the City of Nashua and Service
Provider's consultants, sub consultants, contractors, or subcontractors. The parties also agree that
Service Provider is not a City of Nashua employee and that there shall be no:

(1) Withholding of income taxes by the City of Nashua:

(2) Industrial insurance coverage provided by the City of Nashua;

(3) Participation in group insurance plans which may be available to employees of
the City of Nashua;

(4) Participation or contributions by either the Service Provider or the City of
Nashua to the public employee’s retirement system;

(5) Accumulation of vacation leave or sick leave provided by the City of Nashua;

(6) Unemployment compensation coverage provided by the City of Nashua,

STANDARD OF CARE Service Provider shall be responsible for the professional quality,
technical accuracy, timely completion, and coordination of all work performed under this
contract. Service Provider warrants that all work shall be performed with the degree of
professional skill, care, diligence, and sound practices and judgment that are normally exercised
by recognized professional firms with respect to services of a similar nature. It shall be the duty
of Service Provider to assure at its own expense that all work is technically sound and in
conformance with all applicable federal, state, and local laws, statutes, regulations, ordinances,
orders, or other requirements. In addition to all other rights which the City of Nashua may have,
Service Provider shall, at its own expense and without additional compensation, re-perform work
to correct or revise any deficiencies, omissions, or errors in the work or the product of the work or
which result from Service Provider's failure to perform in accordance with this standard of care.
Any approval by the City of Nashua of any products or services furnished or used by Service
Provider shall not in any way relieve Service Provider of the responsibility for professional and
technical accuracy and adequacy of its work. City of Nashua review, approval, or acceptance of,
or payment for any of Service Provider's work under this contract shall not operate as a waiver of
any of the City of Nashua's rights or causes of action under this contract, and Service Provider
shall be and remain liable in accordance with the terms of the contract and applicable jaw.

Service Provider shal] furnish competent and skilled personnel to perform the work under this
contract. The City of Nashua reserves the right to approve key personnel assigned by Service
Provider to perform work under this contract. Approved key personnel shall not be taken off of
the project by Service Provider without the prior written approval of the City of Nashua, except in
the event of termination of employment. Service Provider shall, if requested to do so by the City
of Nashua, remove from the job any personnel whom the City of Nashua determines to be
incompetent, dishonest, or uncooperative.

CITY OF NASHUA REPRESENTATIVE The City of Nashua may designate a City of Nashua
representative for this contract. If designated, all notices, project materials, requests by Service

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