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3. Construction Observation and Technical Support: Work under this category will include

field and office work directly associated with construction observation, as well as plan
preparation. We will assign Dan Brown to the field effort and will supplement Dan’s
services with other staff, including Ethan Beals, Francisco Mota, Denis Hayner and Steve

Auger, as workload demands.

4. Administrative Support: Work under this category includes administrative efforts
including compilation of records and preparation of documents. This work will be

performed by Karen Blake.

As a basis for establishing the budget for the 2022 construction season, we have estimated work

effort by each category.

Principal Level
Estimate 2 hours/week for 44 weeks =
88 hours x $195/hour =

Engineering and Construction Manager
Estimate 12 hours/week for 44 weeks
528 hours x $148/hour

Construction Observation Support/Coordination
Estimate 44 hours/week for 44 weeks
1,936 hours x $90/hour

Administrative Support
Estimate | hour/week for 44 weeks
44 hours x $65/hour

Total Labor Budget
Allowance for Expenses
2021Program Budget

2021 Program Budget
Credit for remaining 2020 Budget
Adjusted 2021 Program Budget

88 hours
$17,160

528 hours
$78,144

1,936 hours
$174,240

44 hours
$2,860

$272,404
$ 2,596
$275,000

$275,000

($ 47.700)
$227,300

We understand that the actual work performed will be as directed and that the split of work
between categories may vary significantly. We also understand that actual work performed will

be only as directed and may be less than the budget presented.

Page 4 of 5

We propose to provide the services described herein in accordance with the same terms and
conditions used in our current contract to provide similar services.

If you have any questions or comments regarding this proposal, please contact me.

APPROVED BY:

Mayor

Page 5 of 5

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 30, 2022
Memo #22-253

TO: Mayor Donchess
Finance Committee

SUBJECT: Sewer Replacement in the amount not to exceed $2,135,950 funded from Bond

Please see attached communications from Daniel Hudson, City Engineer, dated March 24, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: 2022 Sewer Replacement Program to replace approximately 4,000 linear feet of
failing/aged sewer mains, drainage structures & pipes

Value: $2,135,950

Vendor: SUR Construction West, Inc

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements/ Bond

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding IFB for this project was issued on 1/24/2022 and the following bids were received:

Vendor Location Amount Note

De Felice Corp Dracut, MA $2,687,820.50

S.U.R Construction West, Inc | Winchester, NH $2,135,950.00

N. Granese and Sons Inc. Salem, MA $3,262,920.00

Jennings Excavation, Inc Hollis, NH $2,076,630.25 Bid was withdrawn 2/23/22

We recommend this bid to be awarded to the lowest total cost vendor who met the IFB specified
requirements.

The Board of Public Works (3/24/2022 BPW meeting), Division of Public Works: Engineering, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Hudson
C O'Connor

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: March 30, 2022

Re: Award of Contract in Excess of S1M — Sewer Replacement

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the April 6, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 2022 Sewer Replacement Program to replace approximately
4,000 linear feet of failing/aged sewer mains, drainage
structures & pipes

Value: $2,135,950
Vendor: SUR Construction West, Inc.
Purchasing Memo#: 22-253 dated March 29, 2022
Contract Term: 2022

Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

To:

From:

Re:

I. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 24, 2022

Daniel Hudson, P.E., City Engineer
Engineering Department

2022 Sewer Replacement Project

To approve the award the construction contract for the 2022 Sewer Replacement Project
to SUR Construction West, Inc. of Winchester, NH in the amount of $2,135,950,
contingent upon bond approval. Funding will be through: Department: 169 Wastewater;
Fund: Bond; Activity: Sewer Rehab.

The annual sewer program addresses failing, aged sewers and associated structures and
piping. The 2022 Sewer Replacement Project will replace approximately 4,000 linear feet
of sewer mains along with associated drainage structures and pipes. The contract includes
work on Blanchard St, Clement St, Donna St, Fairview Ave, Kendrick St, Kern Dr, Pike
St, Sunshine Ct and 12" St, along with miscellaneous other locations throughout the City,
Construction is expected to start in May.

Four bids were received on February 10" as follows:

Jennings Excavation, Inc. of Hollis, NH $2,076,630.25
SUR Construction West of Winchester, NH $2,135,950.00
Defelice Corporation of Dracut, MA $2,687,820.50
N Granese & Sons, Inc. of Salem, MA $3,262,920.00

Jennings Excavation, the low bidder, is a well-established local contractor; however,
upon review of their bid concerns were noted with pricing on certain items. A meeting
was held with Jennings on February 22" to discuss the City’s concerns, and upon further
consideration Jennings requested to withdraw their bid on February 23". The City
approved withdrawal of their bid and release of their bid bond without prejudice.

The second lowest bid received was from SUR Construction West, who performed well
on recent sewer replacement projects for the City and we recommend proceeding with
award to them, contingent on approval of associated sewer bonding authority.

2022 Sewer Replacement Project
IFB0779-021022

Construction Specifications
and
Contract Documents

Prepared By:

Hayner/Swanson, Inc.
3 Congress Street
Nashua, NH 03062
Tel: (603) 883-2057

Ww
Vow wa %,

PAUL
F.
HAYNER, JR.
No.3817

Prepared For:

City of Nashua, New Hampshire
Division of Public Works
Engineering Department

January 2022

TABLE OF CONTENTS

DIVISIONS
1 BID FORM wince cece reece eect renee ene Een EEE OnE e Een E Eee enone dade nent eee te eeeteeeeaeeeete
BID SCHEDULE occ een eee enn renee en Eee enn nE eee cone tadeteneeee te nneeteseneaeeeeee
BID BOND wince eect ee ree enn EEE eA Ee en Eee Ec nE Eee ecnnt dade fone eeeteeeeteeeaeeeeee
CONTRACTOR’S QUALIFICATIONS 0... eeccecccceeeeeeeceeeeeeeeeeecceseeeseeeeccesneeseeeseceentesieeeees
2 PAYMENT BOND oui. eccccccee ec ente eect tte e een ne ee ented erent ee een nt eee tent teeeneneeeeneeneetenenneeeeee
PERFORMANCE BOND u0... ce cececeeette cee tene ee eet nnee erent ie eee entne eee ceneteeeseneeeenennetesennneeeeee
CERTIFICATE OF LIABILTY INSURANCE ooo. cceeeceteeeeeeeneeeeeeeneeesenieeessneitereentaeegs
3 CONTRACT AGREEMENT, .....eeccccccceeeecteeeeeeneteeeeentieeeecnneeeeencneeeeseeneesesenieeeesennitereennaeags
4 GENERAL CONDITIONS 0c entre nent ents ee ieee renieeeteniiterennieteeennies
5 SUPPLEMENTARY CONDITIONS... eccentric r enti eee tiiieeesiniieeseniiereeniteeeenies
6 EXHIBITS ooo ececcee eect eee eee een e eee E eee Eee EEE OnE ee Een E Eee eee t ede eneete te nneeteeeaeeeeee
A. NOTICE OF AWARD
B. NOTICE TO PROCEED
C. CHANGE ORDER
D. CERTIFICATE OF SUBSTANTIAL COMPLETION
E. CERTIFICATE OF FINAL COMPLETION
F. CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
7. TECHNICAL SPECIFICATIONS 0. ccc eeerre en ti errr enee erent eeeeneneeeetetieeetentitenesnieeeeennnes

Table of Contents Page 1 of 1

THE CITY OF NASHUA

Adrrarastritins Ta resce i
Purchaveng De pactra rt

“The Gate City"

Addendum 1
IFB.0779-021022
Sewer Replacement Project

February 1, 2022
Information included in this document becomes a part of the original |FB

if you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the website before submitting your proposal

Addendum 1 is being issued to modify the work as depicted on plan sheet 44 and to extend the deadline
for questions for this IFB. The deadline for questions is now Thursday, February 3, 2022,

All other aspects of the original document remain the'same.

Please sign and return this page with your submitted proposal, Failure to acknowledge the addendum
will result in the bid submittal being disqualified

| acknowledge that Addendum 1has been retewed and incorporated into bid submuttal for IFB

Le 1022.
{7A
Ll Xd itp

Authorized Signature

Ap 2024

Date
Lf. ha 4

Name of Firm

229 Main Street « Nashua, New Hampshire 03061 + Phene (603) 589-3330 + Fax (603)
589-3233

THE CITY OF NASHUA “The Gate City”

Adrraruitutivy Ea qvice +
Prxchaning Deparorent

Addendum 2

\FB O779-021022
Sewer Replacement Project

February 4, 2022
Information included in this document becomes a part of the original IFS

if you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal, if you are submitting a proposal via Sid Express please be sure to
acknowledge the addendum on the website before submitting your proposal.

Addendum ? is being issued to modify the plan sheet with the initial iFB.
All other aspects of the origina! document remain the same.

Please sign and return this page with your submitted proposal. Failure te acknowledge the addendum will
result in the bid submittal being disqualified,

lack ledge that Addendum 2 has been received and incorporated into bid submittal for IFB

0779 gho22
yh n ~ y+

Authorized Signature

QI 7/2n2A

Date
SUA Coashuchon WEA, Tine

Nome of Firm

229 Main Street * Nashua, New Hampshire 03061 « Phone (603) 589-3330 » Fax (603)
589-3233

THE CITY OF NASHUA “The Gate Chy’

Adeninistrative Service 5
Purchasing Deparkerent

Addendum 1

FB 07 79-021022
Sewer Replacement Project

February 1, 2022
information included in this document becomes a part of the original IFB

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. if you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the website before submitting your proposal.

Addendum 1 is being issued to modify the work as depicted on plan sheet #4 and to extend the deadline
for questions for this IFB. The deadline for questions is now Thursday, February 3, 2022.

All other aspects of the original document remain the same.

Please sign and return this page with your submitted proposal. Faiture to acknowledge the addendum
will result in the bid submittal being disqualified.

| acknowledge that Addendum i has been received and incorporated into bid submittal for IFB
0779-021022.

Authorized Signature

Date

Name of Firm

229 Main Street * Nashua, New Hampshire 03061 +« Phone (603) 589-3330 « Fax (603)
589-3233 |

February 1, 2022

IFB0779-02 1022
ADDENDUM No, 1

2022 Sewer Replacement Project

Addendum No. 1 is being issued to modify the work as depicted on Plan Sheet #4 (Clement
Street), and to respond to a question raised during the pre-bid meeting:

I. REVISED PLAN SHEET 4 of 17

Please be advised that Plan Sheet #4 - Clement Street has been revised to address
concerns related to the 16-inch water line installation, and the addition of a 12-inch
gate valve and air release assembly. A revised SHEET 4 of 17 is attached for use by
Bidders (See attached PDF).

2. MEASUREMENT AND PAYMENT ~ ITEM IJ

Please be advised that the description for Pay Item IJ has been revised. The revision
applies only to PAY ITEM IJ as follows:

2.01 SANITARY SEWER AND DRAIN ITEMS ©

MEASUREMENT AND PAYMENT FOR ITEM 1:

Measurement:

The quantity to be measured under ITEM 1J for partial removal and replacement of
existing sewer line will be measured, complete-in-place, by the LINEAR FOOT along
the completed actual length of installed pipeline.

Payment:
The accepted quantity of sewer pipe installed shall be paid for at the contract unit price

under ITEM IJ and shail constitute full compensation for removal and disposal of
portions of the existing sewer pipe and surplus material from the pipe bedding and sand
blanket, and furnishing and installing a new 18-inch diameter PVC pipe (ASTM F679
- PS115), including but not limited to handling of existing wastewater flows, by- pass
pumping, excavation, pipe bedding and sand blanket, backfill, removal and disposal of
surplus and unsuitable materials at the City landfill, testing and video inspections,
furnishing all materials, labor, tools, and equipment necessary to complete the work
complete in place, all as specified in these Specifications and as directed by the
Engineer.

2022 Sewer Replacement Project Addendum No. !
Nashua, NH