Search

Finance Committee — 05/04/2022 Page 3

Alderman Moran )
Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Vehicle Lift in the amount not to exceed $74,532.97 funded from 71999 Miscellaneous
Equipment/Streets Fleet Maintenance (Street Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE OF
ONE WIRELESS MOBILE LIFT SYSTEM FROM ARI PHOENIX, INC., OF LEBANON, OH, FOR A PRICE OF
$74,532.97 PURSUANT TO THE SOURCEWELL CONTRACT NUMBER 013020-ARP. FUNDING
THROUGH DEPARTMENT: 161 STREETS; FUND: GENERAL; ACCOUNT CATEGORY: 71999
MISCELLANEOUS EQUIPMENT/STREETS FLEET MAINTENANCE, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: | Engineering Services for Sewer Rehab Program in the amount not to exceed $243,585 funded from
accounts 81700 Infrastructure Improvements/ Bond (Engineering Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE ENGINEERING
SERVICES CONTRACT AMENDMENT WITH HAYNER/SWANSON, INC. OF NASHUA, NH, IN THE
AMOUNT OF $243,585 FOR PROFESSIONAL SERVICES FOR THE SEWER REHABILITATION
PROGRAM. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND: BOND;
ACTIVITY: SEWER INFRASTRUCTURE IMPROVEMENTS, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Asphalt Testing Change Order #4 in the amount of $63,795 funded from 81704 Paving Bond/ Bond
(Engineering Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER NO.
4 TO THE ASPHALT TESTING CONTRACT WITH S.W. COLE ENGINEERING, INC. OF LONDONDERRY,
NH, IN THE AMOUNT OF $63,795. FUNDING WILL BE THROUGH DEPARTMENT: 160
ADMIN/ENGINEERING; FUND: BOND; ACTIVITY: PAVING, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Finance Committee — 05/04/2022 Page 4

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: | Pavement Preservation Program in the amount not to exceed $383,928.50 funded from accounts
81704 Paving Bond (Engineering Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE AWARD OF THE
CONSTRUCTION CONTRACT FOR THE 2022 PAVEMENT PRESERVATION PROGRAM TO
SEALCOATING, INC., OF BRAINTREE, MA, IN AN AMOUNT OF $383,928.50. FUNDING WILL BE
THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND; ACTIVITY: PAVING, BY ROLL
CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Video Detection Cameras in the amount not to exceed $161,580 funded from accounts Prior Year
Escrow, Amherst Street Trust & Main Street Trust (Engineering Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE AND
INSTALLATION OF SIX TRAFFIC CAMERA SYSTEMS ON MAIN STREET BY ELECTRIC LIGHT
COMPANY OF CAPE NEDDICK, MAINE, IN THE AMOUNT OF $161,580. FUNDING WILL BE THROUGH
DEPARTMENT: 161 STREETS; FUNDS: PRIOR YEAR ESCROW ($130,420), ACCOUNT CATEGORY: 71
EQUIPMENT; DEPARTMENT 160 ADMIN/ENGINEERING; FUND: TRUSTS (AMHERST STREET $14,580;
MAIN STREET $16,580); ACCOUNT CATEGORY: 71 EQUIPMENT, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: — Bridge Repairs to the Canal Street Bridge in the amount not to exceed $373,750 funded from 81300
Machinery & Equipment/81100 Capital Improvements/HW Block Grant (Engineering Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE AWARD OF THE
CANAL STREET BRIDGE REPAIRS CONTRACT TO NEW ENGLAND INFRASTRUCTURE, INC., OF
HUDSON, MA, IN AN AMOUNT OF $373,750. FUNDING WILL BE THROUGH DEPARTMENT: 160
ADMIN/ENGINEERING; FUNDS: GRANT AND CAPITAL: ACTIVITIES: HWY BLOCK GRANT AID FY18
AND FY18 BRIDGE REHAB, BY ROLL CALL

Finance Committee — 05/04/2022 Page 5
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: | Temporary Pedestrian Bridge in the amount not to exceed $205,200 funded from 81100 Capital
Improvements/Mine Falls Trust (Engineering Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE AWARD FOR
THE PURCHASE AND INSTALLATION OF A 120-FOOT LONG BY 6-FOOT WIDE PEDESTRIAN BRIDGE
TO BECK & BELLUCCI, INC., OF FRANKLIN, NH, IN THE AMOUNT OF $205,200. FUNDING WILL BE
THROUGH DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST (MINE FALLS); ACCOUNT
CATEGORY: 81 CAPITAL IMPROVEMENTS, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: | Engineering Consulting in the amount not to exceed $150,000 funded from 53107 Architect &
Engineering Services/Mine Falls Trust (Engineering Dept.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE ENGINEERING
CONTRACT FOR MINE FALLS PARK BRIDGE ENGINEERING SERVICES WITH HOYLE, TANNER &
ASSOCIATES, INC., OF MANCHESTER, NH, IN AN AMOUNT NOT TO EXCEED $150,000. FUNDING
WILL BE THROUGH DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST (MINE FALLS);
ACCOUNT CATEGORY: 53 PROFESSIONAL SERVICES, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: — Filing System for the new DPW Building in the amount not to exceed $95,016.76 funded from 71800
Furniture & Fixtures/DPW Facility (Economic Development)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE CONTRACT FOR
THE DESIGN AND INSTALLATION OF STORAGE SOLUTIONS FOR THE NEW DPW FACILITY WITH
DONNEGAN SYSTEMS, INC., OF NORTHBOROUGH, MA, IN AN AMOUNT NOT TO EXCEED $95,016.76.

Finance Committee — 05/04/2022 Page 6

FUNDING WILL BE THROUGH DEPARTMENT: 183 ECONOMIC DEVELOPMENT & DPW
ADMINISTRATION; FUND: 71800 FURNITURE AND FIXTURES/DPW FACILITY, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: — Furniture for the new DPW Building in the amount not to exceed $400,000 funded from 71800 Furniture
& Fixtures/DPW Facility (Economic Development & DPW Admin.)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE THE CONTRACT
WITH OFFICE INTERIORS LTD OF DOVER, NH, FOR THE DESIGN AND PURCHASE OF FURNITURE
FOR THE NEW DPW FACILITY THROUGH THE NH STATE CONTRACT NO. 8002618 IN AN AMOUNT
NOT TO EXCEED $400,000. FUNDING WILL BE THROUGH DEPARTMENT: 183 ECONOMIC
DEVELOPMENT & DPW ADMINISTRATION; FUND 71800 FURNITURE AND FIXTURES/DPW FACILITY,
BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

TABLED IN COMMITTEE

MOTION BY ALDERMAN COMEAU TO REMOVE FROM THE TABLE THE LIBRARY FACILITY
ASSESSMENT IN THE AMOUNT NOT TO EXCEED $88,830 FUNDED FROM 53999 OTHER
PROFESSIONAL SERVICES/BLOOMFIELD TRUST (LIBRARY), BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Library Facility Assessment in the amount not to exceed $88,830 funded from 53999 Other
Professional Services/Bloomfield Trust (Library)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR
THE LIBRARY FACILITY ASSESSMENT TO DESIGNLAB ARCHITECTS IN AN AMOUNT NOT TO
EXCEED $88,830. FUNDING THROUGH DEPARTMENT: 179 LIBRARY; FUND: 53999 OTHER
PROFESSIONAL SERVICES/BLOOMFIELD TRUST ACCOUNT, BY ROLL CALL

Finance Committee — 05/04/2022 Page 7
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS

R-22-028
Endorsers: Mayor Jim Donchess
Alderman John Sullivan
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Derek Thibeault
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Lori Wilshire
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH
THE CITY OF MANCHESTER REGARDING A WELFARE SOFTWARE APPLICATION

MOTION BY ALDERMAN COMEAU TO RECOMMEND FINAL PASSAGE, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN COMEAU THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM APRIL 15, 2022 TO APRIL 28, 2022, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran 5

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

PUBLIC COMMENT

Finance Committee — 05/04/2022 Page 8

REMARKS BY THE ALDERMEN

ADJOURNMENT

MOTION BY ALDERMAN COMEAU TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderman Moran

Nay:
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:21 p.m.

Alderman Alex Comeau
Committee Clerk

FINANCE COMMITTEE

MAY 4, 2022
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://usO2web.zoom.us/j/83320334453? pwd=c2irZ1 BlUkdob3dWcGtCdW9BN2FtUTO9
Meeting ID: 833 2033 4453 Passcode: 120785

By telephone: 1-929-205-6099
Meeting ID: 833 2033 4453 Passcode: 120785

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: | HVAC Project Change Order #2 in the amount not to exceed $29,259.36 funded from 81200 Buildings
& Improvements (Police Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: — Billboard Advertising in the amount not to exceed $55,010 funded from accounts Grants/61250
Marketing & Promotion (Public Health)

From: Kelly Parkinson, Purchasing Manager
Re: Biosolids Management — Multi Year Contract in the amount not to exceed $2,940,000 funded from
54221 Disposal Services/Wastewater Fund (Wastewater Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance - Mimecast in the amount not to exceed $41,250 funded from 54407 Software
Maintenance/General Fund (IT Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: Vehicle Lift in the amount not to exceed $74,532.97 funded from 71999 Miscellaneous
Equipment/Streets Fleet Maintenance (Street Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: | Engineering Services for Sewer Rehab Program in the amount not to exceed $243,585 funded from
accounts 81700 Infrastructure Improvements/ Bond (Engineering Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: Asphalt Testing Change Order #4 in the amount of $63,795 funded from 81704 Paving Bond/ Bond
(Engineering Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: | Pavement Preservation Program in the amount not to exceed $383,928.50 funded from accounts
81704 Paving Bond (Engineering Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: Video Detection Cameras in the amount not to exceed $161,580 funded from accounts Prior Year
Escrow, Amherst Street Trust & Main Street Trust (Engineering Dept.)

From: Kelly Parkinson, Purchasing Manager
Re: Bridge Repairs to the Canal Street Bridge in the amount not to exceed $373,750 funded from 81300
Machinery & Equipment/81100 Capital Improvements/HW Block Grant (Engineering Dept.)

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Kelly Parkinson, Purchasing Manager
Temporary Pedestrian Bridge in the amount not to exceed $205,200 funded from 81100 Capital
Improvements/Mine Falls Trust (Engineering Dept.)

Kelly Parkinson, Purchasing Manager
Engineering Consulting in the amount not to exceed $150,000 funded from 53107 Architect &
Engineering Services/Mine Falls Trust (Engineering Dept.)

Kelly Parkinson, Purchasing Manager
Filing System for the new DPW Building in the amount not to exceed $95,016.76 funded from 71800
Furniture & Fixtures/DPW Facility (Economic Development)

Kelly Parkinson, Purchasing Manager
Furniture for the new DPW Building in the amount not to exceed $400,000 funded from 71800
Furniture & Fixtures/DPW Facility (Economic Development & DPW Admin.)

UNFINISHED BUSINESS

TABLED IN COMMITTEE

From:

Re:

Kelly Parkinson, Purchasing Manager

Library Facility Assessment in the amount not to exceed $88,830 funded from 53999 Other
Professional Services/Bloomfield Trust (Library)

e Tabled at April 20, 2022 meeting

NEW BUSINESS — RESOLUTIONS

R-22-028

Endorsers: Mayor Jim Donchess

Alderman John Sullivan

Alderman Patricia Klee

Alderman Richard A. Dowd

Alderman Derek Thibeault
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Lori Wilshire

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH
THE CITY OF MANCHESTER REGARDING A WELFARE SOFTWARE APPLICATION

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 27, 2022
Memo #22-258

TO: Mayor Donchess
Finance Committee

SUBJECT: HVAC Project Change Order #2 in the amount not to exceed $29,259.36 funded from
81200 Buildings & Improvements

Please see attached change order request from Karen Smith, Buisiness Office Manager, dated April 21,
2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Change Order #2 to update requirements for the HVAC upgrade at the Nashua
Police Department

Value: Amendment #2: $29,259.36

To Date: Approved 5/5/21: $3,601, 767.00 (Finance Memo 21-112)
Amendment #1 on 2/16/22: S 25,840.39 (Finance Memo 22-234)
Total to Date: $3,627,607.39

Vendor: Turnstone Corporation

Department: 150 Police Department
Source Fund: 81200 Buildings & Improvements
Bid Info: RFPO0929-021121 was issued on 2/15/21, 4 proposals were received.

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith

ENGINEERING DESIGN PHASE
CONTRACT FOR PROFESSIONAL SERVICES
FOR
TREATMENT WORKS

CITYFOWN OF NASHUA, NEW HAM PSHIRE

This AGREBVIENT made and entered into at HILLSBOROUGH County, New Hampshire, this day of 2022,
by and between GityHewn of NASHUA, NEW HAMPSHIRE hereinafter called the OWNER, and WRIGHT-PIERCE
hereinafter called the ENGINEER.

WITNESSETH:

WHEREAS, the OWNER intends to construct Treatment Works: Improvements to include installation of a
second heat exchanger for the anaerobic digester and relocation and replacement of the ventilation fan
for the main stairway hereinafter called the PROJECT, and

WHEREAS, professional sanitary engineering services will be required for the preparation of plans and

specifications and contract documents, and

WHEREAS, such services are of adistinct professional nature and hence not subject to the bidding process,

NOW THEREFORE, in consideration of these premises and of the mutual covenants herein set forth, the OWNER

hereby employs the ENGINEER to furnish the following engineering services in connection with the proposed PROJECT;
and it is agreed by and between the OWNER and the ENGINEER as follows:

2021-09