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EXHIBIT G
FEE SCHEDULE

TABLE 1
SUMMARY OF ESTIMATED STAFF EFFORT (HOURS) AND COSTS
NASHUA WASTEWATER TREATMENT FACILITY
AIR HANDLING UNIT UPGRADES DESIGN ENGINEERING SERVICES

. Peinelpai-{n- Project Technical Lal, Project . ofect : ‘Sr, Structural | Sr. Mechanical | Sr, Elect (cat Engineering Admin,
TASK DESCRIPTIONS : . Charge . Manager Advisor Engineer Sr, Architect Engineer Engineer Engineer Fechnician | | Technician Assisiant

TASK? Direct Labor $22,404
Indlrect Labor $37,538
Non-Labor $1,047
Subcontractor $0
Sub Markup $0
Fixed Fea $6,004
Total Fee $67,093,00

FIRFT2016

DESCRIPTION OF WORK:

PLEASE SEE ATTACHED SCOPE OF WORK IN EXHIBIT B

3. PERIOD OF PERFORMANCE. Professional Consultant shall perform and complete all work by _

December 31, 2026 which date shall only be altered by mutually approved written
agreement to extend the period of performance or by termination in accordance with the terms of
the contract. Professional Consultant shall begin performance upon receipt of an Executed
Contract and a valid Purchase Order issued from the City of Nashua.

4. COMPENSATION. Professional Consultant agrees to perform the work for a total cost not to
exceed ($200,000.00_}

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Professional Consultant has received a written exemption from the City of Nashua,
Professional Consultant shall submit monthly requests for payment for services performed under
this agreement in accordance with the values stated in the Agreement. Such requests shall be
supported by such data substantiating the Professional Consultant’s right to payment as the City
of Nashua may reasonably require. Professional Consultant shall submit monthly requests for
payment for services performed under this agreement shall be submitted as follows:

> Electronically via email to VendorAPInvoices@NashuaNH.gov

OR
> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month
and must include a detailed summary of the expenditures reported in a form that supports the
approved budget. Specifically, Professional Consultant agrees to provide the following with each
request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number,

a listing of personnel hours and billing rates, and other expenditures for which payment is
sought.

AG2 of 4

\ THE CITY OF NASHUA “The Gate City’

Financtal Services

- Purchasing Department

July 26, 2016
Memo #1 7-023

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WATER BOOSTER STATION UPGRADES — STUDY AND EVALUATION PHASE
(VALUE: $17,500)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: WATER BOOSTER STATION UPGRADES
ACCOUNT CLASSIFICATON: 53 PROFESSIONAL AND TECHNICAL SERVICES

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated July 26, 2016 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. Ail supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Wastewater Department Superintendent, Board of Public Works (July 26, 2016 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $17,500 to Woodard and
Curran of Andover, MA.

Respectfully

CO Dan Kooken

Purchasing Manager

Ce: D Simmons L Fauteux

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344 |

To:

From:

Re:

C. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2016

David A. Simmons, Superintendent
Wastewater Department

Water Booster Station Upgrades ~ Study and Evaluation Phase

To approve the contract to Woodard & Curran for professional services for a
preliminary study and report on needed upgrades to the NWTF potable water
booster station in the amount of $17,500. Funding will be through:
Department: 169 - Wastewater; Fund: Wastewater; Activity: Water Booster
Station Upgrades, Account Classification 53: Professional and Technical

’ Services.

Attachments:

Discussion:

Woodard Curran Scope of Work and Fee.

The purpose of the potable water booster station is to increase the pressure and
flow rate of potable water entering the plant. It was originally installed in 1988
as part of the secondary upgrades project and consists of 2 underground vaults,
one for the water meter and backflow preventer valves and the other consisting
of pumps on skid. The water system vaults are at a low point in the water
distribution system and are subject to grit accumulation which has caused
issues with the back flow preventer valves closing properly.

A request for qualifications (RFQ) was sent to 6 consultants. Two of the
consultants expressed an interest in the project and were interviewed. A
comunittee picked Woodard and Curran as the consultant for this project, based
on their better experience and familiarity with the NWTF.

The design project will have various phases beginning with the request to fund
a preliminary evaluation and study of the booster station. Following the study
and evaluation phase the consultant will have determined the optimal method
for upgrading the water booster system and will have a better estimate on costs
going forward. A separate contract for design phase services will be
developed following the study-evaluation phase.

Woodard and Curran has an accelerated schedule for completing the study-
evaluation phase in one month. They have completed numerous water
upgrades projects at wastewater treatment plants and are well qualified for this
work.

ENGINEERING REPORT PHASE
CONTRACT FOR PROFESSIONAL SERVICES
FOR
TREATMENT WORKS

CITY OF NASHUA, NEW HAMPSHIRE
This AGREEMENT made and entered into at Hillsborough County, New Hampshire, this 3

of 20 , by and between City. of Nashua hereinafter called the OWNER, and
Woodard & Curran hereinafter called the ENGINEER,

WITNESSETH: PUR
_ WHEREAS, the OWNER intends to to examine the need" alternatives and cost of constructing Treatment

Works including potable water booster station described within the Request for Qualifications titled “Water

Booster Station Upgrades Project at NWTF (RFQ0265. 0603 1 6)” dated May 13, 2016 consist of preforming a

site study of the potable ve ater needs of, the plant to develop. an upgrade option for the existing underground

valve and pump vault. This includes ‘the potential elimination, relocation or reconfiguration as well as
upgrading for i integration into the OWNER’s ‘Supervisory Contro! and Data Acquisition (SCADA) system. A

e provided based on ‘the site stay results. Final design and bid copies will be

WHEREAS, suc

process, ae
NOW THEREFORE, in consideration of these premises and of the mutual covenants herein set forth,
the OWNER hereby retains the ENGINEER to furnish the following engineering services in connection with
the proposed PROJECT; and it is agreed by and between the OWNER and the ENGINEER as follows:

NH DES Grant Report for WBS 2 02/08/06

II.

Hl.

Services to be performed by the ENGINEER

A. The ENGINEER agrees to produce a complete
and definitive Engineering Report to meet current
division requirements and to perform any and ail
engineering incidental thereto. The detailed scope of
the work is as outlined in the attached Hydraulic Needs
Assessment and Evaluation of the Nashua Wastewater
Treatment Facility.

C. Furnish two (2) copies of the Engineering Report m

to the OWNER and two (2) copies to the DIVISION.
Additional copies to be available at cost. <2...

D. ‘Prepare applications with supporting ‘and asso-: ne,
ciated documents for Federal, State and other grant ore

loan programs.

1. Assists the OWNER in securing grants or.
and other. grant or loan’

loans by State, Fe
agencies.

Provide hi ‘DIVISION Wi hone ¢ copy of desi en

The OWNER'S Responsibilities

A. Assist the ENGINEER by placing at his disposal
all available informat ertinent to the PROJECT, in-
cluding previous reports and..other data relative to the
reports.

B. Make provisions for the ENGINEER to enter
upon public and private lands, municipal facilities and

industrial establishments as required to perform work
under this AGREEMENT.

Time of Completion

A. The ENGINEER agrees that he will submit to the
DIVISION and the OWNER for approvai after modifi-
cation or revision as recommended by the DIVISION
and agreed to by the ENGINEER the completed report
within 30 consecutive calendar days following the

NH DES Grant Report for WBS 2

Page 2 of 3

acceptance of the contract by the OWNER, and deliver
same to the OWNER within 30 calendar days following
the date of final approval by the DIVISION.

B. _ It is agreed by the parties to this contract that
failure by the ENGINEER to complete the work within
the time stipulated under III, A, above may be con-
sidered sufficient basis for the debarment of the ENGI-
NEER from the DIVISION'S Roster of Prequalified
Engineers as provided for under New Hampshire Code
of Administrative Rules Env-Wq 603.08, or the
Assessment’ of liquidated damages as provided for
under RSA 485-A: 4, XII.

Lo Compensation to be Paid the ENGINEER

a Method of Payment - Amount of Fee

1. Payment to. the ENGINEER, for services
rendered, shall cording to the following
schedule:

Monthly billing based on hours and rates

by labor category with mark-up and

“:. Incidental expenses in accordance with the
y “attached fee schedule.

aes, The OWNER agrees to pay and the

ENGINEER agrees to accept for all services
under this AGREEMENT, a fee not to exceed
Site Study

Seventeen Thousand,

Dollars ($__17,500),

and the ENGINEER agrees that the work pro-
posed is sufficient to satisfactorily complete the
study and that the monies to be paid are ade-
quate. The attached fee schedule with labor
category, hours, hourly rate, markup, incidental
expenses, and fees for special services, shall be
the basis for billing for engineering services.

The ENGINEER agrees that prior to submitting the report to
the DIVISION for formal approval he shall make revisions in
the report as recommended by the DIVISION and agreed to
by the ENGINEER without additional compensation. After
formal approval if it becomes necessary to update the report
for reasons beyond the control of the ENGINEER, payment
for such revision or revisions shall be made to the ENGI-
NEER on a basis to be negotiated with the DIVISION.

02/08/06

Vv. Additional Covenants

A. The ENGINEER agrees to assign in active
charge of this PROJECT for the life of the con-
tract a Project Engineer who is a permanent
employee of the ENGINEER and who a
“qualified sanitary engineer” is as defined under
the DIVISION'S “Rules and Regulations for the
Prequalification of Consulting Engineers.” The
Project Engineer shall be*

Woodard & Curran 41 Hutchins Drive, Portland, ME

* See appended resume describing the candidate's qualifica-
tions for the assignment.

Any proposed change in identity of the Project
Engineer on the PROJECT shall first be approved by

the DIVISION before transfer of responsibility is made.

Failure of the ENGINEER to abide by the above cove-

nant is agreed to be sufficient basis for debarment of the
ENGINEER from the DIVISION'S Roster. of Pre-
qualified Consulting Engineers as provided: for under

New Hampshire Code of Administrative Rules ee .

603.08.

B. The ENGINEER agrees to:be.solely responsible
for all bills or claims for pay’ S
by others and for all servic

maintain at his expense such workmen! 's compensation
insurance as is require by the statutes and public
liability insurance in ° nts adequate to provide
reasonable protection from: ims for: bodily injury,
death or property damage which: may result from his
performance and the performance of his employees un-
der this AGREEMENT.

D. All documents, including original drawings, de-
sign calculations, work sheets, field notes, estimates,
and other data shall remain the property of the OWNER
and shall be transmitted to the OWNER in clean and
orderly condition on demand; however, these may
be left in the possession of the ENGINEER at the
OWNER'S discretion.

E. The ENGINEER shall not sublet, assign or trans-
fer any part of the ENGINEER'S services or obligations

NH DES Grant Report for WBS 2

‘for Services rendered:
and materials:employed i in :
his work, and to indemmiy. and save ‘harmless the’ Bue

Page 3 of 3

under this AGREEMENT without the prior approval
and written consent of the OWNER and the DIVISION,
and the contract shall be binding upon and inure to the
benefit of the parties, their successors and assigns.

IN WITNESS WHEREOF, the parties hereto have affixed
their hand and seals at

County, New Hampshire, the day, month, and year first above
written.

ENGINEER:

By: 285 hth
- (Authorized Representative*)

By:

(Authorized Representative*)

Date?”

_ APPROVED: **

DEPARTMENT OF ENVIRONMENTAL SERVICES

. By:

Water Division

(Authorized Representative)

Date:

* Signatures should be supported by appropriate document.

** it is agreed that as an act in furtherance of its statutory authority to
approve engineering agreements for treatment works, the
DIVISION's approval does not impose any coniractual obligation
or liability on the State of New Hampshire, the Department of
Environmental Services or the Division.

02/08/06

COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER NH SAG & SRF Form Approved
DES 02/06

PART I - GENERAL

1. GRANTEE / LOANEE 2. GRANT/LOAN NO.
of Nashua, New i

3. NAME OF CONTRACTOR OR SUBCONTRACTOR 4. DATE OF PROPOSAL

5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP) 6. TYPE OF SERVICE TO BE FURNISHED
41 Hutchins Drive, P: ME 04102 Engineering Study
PART II - COST SUMMARY
HOURLY ESTIMATED

7. DIRECT LABOR (S labor HOURS -RATE COST TOTALS
Project Manager . : Py $57.14 $1,428.50
Project Engineer 50. ; 36. $1,821.50
Staff Engineer feat 7 0": $1,080.00
Resident Inspector
Draftsman
Technician
Clerical me a Ss : $225.84 Sue
DIRECT ( : ith a $4,555.84
: 5 : ESTIMATED i aie

8. INDIRECT COSTS (Specify i SE & me COST
$9,202.77

$9,202.77

9. OTHER D Saf! roe, sey
a. TRAVEL = 8 a Y ESTIMATED
oa een COST
1) TRANSPORTATION $916.75
PER DIEM ;
COSTS L: Sea aoe ae $916.75
. EQUIPMENT, MATERIALS, SUPPLIES - ESTIMATED
COST

EQUIPMENT SUBTOTAL:

SUBCONTRACTS Ee “| ESTIMATED
on COST

SUBCONTRACTS SUBTOTAL:

OTHER (Specify categories) ESTIMATED
COST

OTHER SUBTOTAL: Sep ee as PRES ee ESE
OTHER DIRECT COSTS TOTAL: EERIE Ew [BP Rs eee Sarees $916.75

10. TOTAL ESTIMATED COST $14,675.36

11. PROFIT $2,824.64

12. TOTAL PRICE $17,500.00
Page 1 of 2

PART III - PRICE SUMMARY

COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES MARKET PROPOSED
13. (indicate basis for price comparison) PRICE (S) PRICE

PART IV - DIRECT LABOR BY CATEGORY

14, INSERT THE APPROPRIATE WORK CATEGORY IN THE:TABLE BELOW. WORK CATEGORIES WOULD INCLUDE BUT
NOT BE LIMITED TO THOSE CATEGORIES SHOWN IN THE CONTRACT DOCUMENTS SUCH AS DESIGN, SURVEY,
SUBSURFACE, CADASTRAL, O&M MANUAL, ADMINISTRATION, INSPECTION, RECORD DWGS, START-UP, SPECIAL
SERVICES, ETC. Se. ce

Work category Site 4. Total

> Study | Hours Rate Cost
Project Manager 25 $56.14 $1,428.50
Project Enginee 50 $36.43 $1,821.50
Staff Engineer 40 $27.00 $1,080.00
Resident Inspector
Draftsman
Technician
Clerical 8 8 $28.23 $225.84

$4,555.84

Page 2 of 2

A

a

m *®

WOODARD
G& CURRAN

COMMITMENT &c INTEGRITY 40 Shattuck Road | Suite 110 T 866.702.6371
DRIVE RESULTS Andover, Massachusetts 01810 T 978.557.8150
www.woodardcurran.com F 978.557.7948

Via Electronic Mail

June 28, 2016

Mr. William Keating

Project Engineer

Nashua Wastewater Treatment Facility
2 Sawmill Drive

Nashua, NH 03061

Re: Hydraulic Needs Assessment and Evaluation of the Nashua Wastewater Treatment Facility
RFQ0265-060316

Dear Mr. Keating:

Woodard & Curran is pleased fo offer fhe following scope of work fo provide the City of Nashua (Client)
a Hydraulic Needs Assessment and Evaluation at the Nashua Wastewater Treatment Facility. The
Standard Terms and Conditions previously approved by the Client shall become part of this letter
Agreement.

Background

The Nashua Wastewater Treatment Facility's potable water booster system is in need of upgrades.
The original intent was to demolish the existing infrastructure and design an above ground station. The
modifications would ensure the proper operation of back flow preventers, eliminate enclosed space
entry requirements and maintain redundancy to the plant’s process water system. After discussion with
the staff on Monday, June 26'", it appears that critical elements of this project may be achieved with
alternative solutions. One option is to provide an interconnection between the potable water and the
process water systems and relocate the pumps and back flow preventers into the Control Building if
space fs available. Further investigation is needed but Woodard & Curran believes this effort will result
in a better, long ferm solution. This Hydraulic Needs Assessment and Evaluation will focus on the
plant’s potable and process water needs, historical flows, plant piping and footprint availability, which
will ultimately better define the design project. By executing this evaluation with Woodard & Curran, the
Wastewater Treatment Facility staff will have a current, comprehensive understanding of the needs and
the best solutions for this project. All the information collected and hydraulic engineering performed will
be incorporated into the next phase.

Scope of Services
Woodard & Curran shall perform the following tasks as part of this project.

1. Hold a Project Kickoff Meeting and perform a site walkthrough with the City to gain a
comprehensive understanding of the hydraulic needs and existing conditions of the potable
waiter supply to the plant. Discuss parameters such as:

a. Existing condition of potable feed water main and valving.
b. Current potable water uses throughout the plant.

c. Backup use of the potable water line for plant processing.
d. Potable water flow data and fire protection needs.

2. Collect and review water data and background information for the project including but not
limited to: