to federal withholding and social security tax, where applicable. This rule does not apply to
emergency vehicles specifically police and fire vehicles.
The deductions therefore will be made weekly, based on an annual evaluation of the value of
the personal use of the vehicle. The personal use value shall be as required by the Internal
Revenue Code and Regulations.
The multiplier used to determine the employees deduction shall be the current Internal
Revenue Service mileage reimbursement rate.
Mileage reimbursement
If by nature of your job description you are required to use your privately owned vehicle
you shall be reimbursed at the current city mileage reimbursement rate or the current Internal
Revenue Service mileage reimbursement rate, whichever is higher. Requests for reimbursements
must be submitted within 30 days of the date the mileage was incurred. The City will provide
AFR10 mileage log books or a mutually agreeable substitute log book for recording mileage.
For the FY21 through FY24contract cycle, the City will add $.10 per hour to the hourly wage rate of
the building and utility inspectors, code enforcement officers, and engineering inspectors that use
their own privately owned vehicle for work purposes to support the purchase of a business use
rating on their personal automobile insurance.
All employees who, at the date of the signing of this collective bargaining agreement,
currently use their privately owned vehicle, shall be allowed to continue to do so through the
remainder of this collective bargaining agreement.
After the arrival of FY21 police department replacement vehicles (anticipated delivery
approximately Spring of 2021), the City will make available to the UAW units four used vehicles
that can be used for work purposes. As this is a trial program to assess usage and cost, the City is
not obligated to replace these vehicles with other vehicles when they become too costly to maintain,
in the sole determination of the City. In the event that sufficient vehicles are not provided for all
employees who elect to utilize a city vehicle, seniority as outlined in Article 10 will be the
determining factor in allocating vehicles. The City and the Union will work together to determine
vehicle assignment. When the City becomes aware of any upcoming changes to this vehicle
program, it will notify the Union with as much advance notice as possible and will meet with the
Union upon request.
Article 33
Travel
Occasionally employees travel as part of their duties. When the need for travel occurs the City
shall pay all cost related to the travel consistent with the City’s travel policy. Cost shall include,
but not be limited to: transportation cost [plane, train, automobile rental [if required],
automobile at the prescribed mileage rate, etc.], meals including tax and tip, lodging
[including all taxes and a five (5) minute phone call home each night] and other reasonably related
miscellaneous expenses.
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