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UNFINISHED BUSINESS — RESOLUTIONS

R-18-073, Amended
Endorsers: Alderman-at-Large Brian S. McCarthy

Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt

Alderman Tom Lopez

Alderman-at-Large Brandon Michael Laws
Alderwoman Mary Ann Melizzi-Golja

PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO FILLING VACANCIES
ON ELECTED BOARDS BY MAJORITY VOTE OF THE REMAINING MEMBERS OF THAT

BOARD

e Amended & Tabled — 4/23/2019

R-19-126

Endorsers:

Mayor Jim Donchess

Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Mary Ann Melizzi-Golja
Alderman Jan Schmidt

AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY DEVELOPMENT
BLOCK GRANT (“CDBG”) AND HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS FOR
FISCAL YEAR 2020

e Human Affairs Committee Recommends: Final Passage with Proposed Amendments

R-19-134
Endorser:

Alderwoman Mary Ann Melizzi-Golja
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron

Alderman Jan Schmidt
Alderman-at-Large Lori Wilshire

ADOPTION OF STRATEGIC PLANNING GOALS
e Planning & Economic Development Committee Recommends: Final Passage

R-19-137
Endorser:

Mayor Jim Donchess

AUTHORIZING THE SALE OF TAX DEEDED PROPERTY LOCATED AT 342 MAIN STREET
e Committee on Infrastructure Recommends: Final Passage

R-19-138

Endorsers: Alderman-at-Large Lori Wilshire

Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron

Alderman Jan Schmidt

RELATIVE TO THE APPROPRIATION OF ADDITIONAL U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS TO
NEIGHBORWORKS OF SOUTHERN NEW HAMPSHIRE

e Human Affairs Committee Recommends: Final Passage

R-19-140

Endorsers: Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd

Alderman Patricia Klee

Alderman Tom Lopez

Alderman June M. Caron
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Lori Wilshire

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH NASHUA
POLICE ATHLETIC LEAGUE

e Committee on Infrastructure Recommends: Final Passage
UNFINISHED BUSINESS — ORDINANCES

O-19-042
Endorsers: Alderwoman-at-Large Shoshanna Kelly

Alderman-at-Large Ben Clemons
Alderwoman Mary Ann Melizzi-Golja
Alderman Tom Lopez

Alderman Jan Schmidt

DESIGNATING THE SOUTHWEST CONSERVATION AREA AS CITY CONSERVATION LAND
e Planning & Economic Development Committee Recommends: Final Passage

NEW BUSINESS — RESOLUTIONS

R-19-142

Endorsers: Mayor Jim Donchess

Alderman-at-Large Lori Wilshire

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF SIX MILLION TWO HUNDRED THOUSAND DOLLARS ($6,200,000) FOR
VARIOUS IMPROVEMENTS TO THE JACKSON MILLS AND MINE FALLS HYDROELECTRIC
FACILITIES

R-19-143
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $868,207.46 FROM THE STATE
OF NEW HAMPSHIRE, DEPARTMENT OF TRANSPORTATION (TRANSPORTATION ALTERNATIVE
PROGRAM FUNDS) INTO COMMUNITY DEVELOPMENT GRANT ACTIVITY “SIDEWALK UPGRADES
& BICYCLE LANES”

R-19-144
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $60,000 FROM THE NEW
HAMPSHIRE CHARITABLE FOUNDATION INTO PARKS & RECREATION GRANT ACTIVITY
“JEFF MORIN FUND, SHADE CANOPIES AT ROBY PARK”

R-19-145
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN AGREEMENT FOR EMERGENCY
AMBULANCE SERVICES WITH AMERICAN MEDICAL RESPONSE, INC.

R-19-146
Endorser: Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
AUTHORIZING THE GRANTING OF EASEMENTS TO PENNICHUCK WATER WORKS, INC. FOR
THE CONSTRUCTION, UTILIZATION AND MAINTENANCE OF WATER LINES

NEW BUSINESS — ORDINANCES

O-19-046
Endorser: Alderman Richard A. Dowd
AMENDING THE ZONING MAP BY REZONING 610 AMHERST STREET FROM PARK INDUSTRIAL
(Pl) TO GENERAL BUSINESS (GB)

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

Proposed Amendments from Human Affairs Mtg of 5/13/2019

R-19-126 Amended

RESOLUTION

AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY
DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDS FOR FISCAL YEAR 2020

CITY OF NASHUA

In the Year Two Thousand Eighteen
RESOLVED by the Board of Aldermen of the City of Nashua

That the Mayor be, and hereby is, authorized to file an application with the U.S.
Department of Housing and Urban Development (“HUD”) for the annual Community
Development Block Grant (“CDBG”) under the provisions of Title I of the Housing and
Community Development Act of 1974, as amended, and the HOME Investment Partnership
Program under the provisions of Title II of the Cranston-Gonzales National Affordable Housing
Act, and to execute all understandings, assurances and agreements as required therein;

That the following CDBG activities shall be carried out with an annual grant of
$646,750; estimated program income of $30,000; and reprogrammed funds in the amount of
$114,673.84, as described herein, for a total of $791,423.84. All activities are more fully
described and shall be consistent with the proposals contained in the communications to the
Human Affairs Committee dated February 7, 2019;

Reprogrammed Funds:

FY 18 Salvation Army $3,656.68
FY18 CDBG Administration $624.50
FY18 Contingency $118.62
FY18 Project Delivery $1,080.15
FY18 HIP loan balance (program income) $61,784.89
FY18 Contingency $47,409.00

Activities to be funded in FY18:

1. Public Services - $97,012.50
Support of public service programs principally benefiting low-moderate income
beneficiaries of Nashua. This pool of funds shall be applied to CDBG eligible activities
identified through the Citizens Advisory Commission for Community Grants process.
Public Services shall not exceed 15% of the entitlement award plus prior year program
income.

RESOLUTION R-19-126 Amended

2.

10.

11.

Entrepreneurship For All (E for All) - $40,000

Entity will facilitate economic development by providing technical assistance, advice,
and business support services to owners of microenterprises and persons developing
microenterprises.

Nashua Children’s Home - $39,024
Window replacement at youth facility, located at 86 Concord Street.

Nashua Police Athletic League (PAL) - $20,000
Fire safety improvements, including sprinkler system, fire alarm panel, fire doors, egress
and other related corrections as outlined in proposal.

Nashua Soup Kitchen & Shelter - $75,000
Asbestos remediation at 35 Spring Street to allow property to be developed as a shelter
for single adults and families with children.

Opportunity Networks - $50,000
Accessibility and safety improvements, including ADA compliant doors and ADA
bathroom renovations.

PLUS Company - $43,094
Replacement of five roof-top HVAC units at 19 Chestnut Street.

Youth Council - $25,000
Heating System replacement for 2™ and 3" floors of 112 West Pearl Street

CDBG Grant Administration - $135,350

General administration and planning costs of carrying out the CDBG and other related
HUD projects by the Urban Programs Department, including but not limited to regulatory
compliance monitoring, IDIS management, preparation of required grant reports,
advertising, recording fees, etc. Amount shall not exceed 20% of the entitlement award
plus actual program income received during the program year.

Project Delivery - $115,000

Construction management related to physical CDBG projects and Housing Improvement
Program, including but not limited to the direct cost of the Urban Programs Department
staff to conduct environmental reviews, drafting scope of work, preparation of bid
documents, bidding, construction management and Davis Bacon compliance.

Housing Improvement Program (HIP) - $89,000

Financial and technical assistance to eligible low-moderate income, owner-occupants in
for essential repairs of 1-4 family residential properties. Financial assistance provided in
the form of 0% deferred payment loans and/or grants for certain emergency work, as
described in the Program’s Guidelines. Minor rehab including code and safety
corrections, repairs, accessibility, etc. Repayment of prior HIP loans, in excess of annual
estimated program income, shall be added to this loan pool during the program year.
Emergency work, costing at least $1,000 and up to $5,000, may be offered in the form of
a grant rather than a loan to owners at or below 30% AMI. Owners earning above 30%
AMI may be offered assistance in the form of a loan.

RESOLUTION R-19-126 Amended

12. Rental Rehab Program - $54,894
Pilot program utilizing reprogrammed funds from FY18 HIP loan pool, offering 0%
interest, deferred payment loans for essential repairs of residential rental properties
containing 1-8 units, occupied by income eligible tenants. Financing and other terms
more fully described in the Program’s Guidelines. Properties located in the City’s lowest
income census tracts will receive priority.

13. Contingency — $8,049.34

Reserve funds that may be applied to any of the activities described herein for unforeseen
costs. Funds may be directed to other unforeseen eligible community needs, subject to
Board of Aldermen approval. Contingency budget may be adjusted to reflect an increase
or decrease in the annual CDBG allocation, as announced by HUD following approval of
this Resolution. If CDBG award is significantly less than anticipated and this
Contingency line cannot cover the reduction, all activities will be adjusted
proportionately.

That all open and active CDBG activities from previous Action Plans be carried forward and
entered in the FY20 Action Plan as applicable; and

That the following HOME activities be carried out with an annual grant of $359,905:

1. HOME Grant Administration - $35,990.50
Administration of the HOME Program by the Urban Programs Department, including
determining eligibility, technical assistance to participants, compliance with program
regulations, underwriting, preparation and review of construction specs, environmental
review, long-term monitoring and reporting to HUD.

2. Community Housing Development Organization (CHDO) Reserve - $53,985.75
Mandatory set aside, equal to 15% of the annual grant, for specific activities to be undertaken
by a private nonprofit, community-based organization that has staff with the capacity to
develop affordable housing for the community it serves. In order to qualify for designation as
a CHDO, the organization must meet certain requirements pertaining to their legal status,
organizational structure, capacity and experience as it relates to the project they are
developing.

3. Affordable Housing Development - $269,928.75
Acquisition, rehabilitation and /or conversion of residential and/or non-residential buildings
to create affordable rental and/or home-owner housing, occupied by HOME-eligible
households. Projects may be developed by non-profit, for-profit, public or private entities.

RESOLUTION:

PURPOSE:

SPONSOR(S):

COMMITTEE

ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2019

R-19-126 Amended

Authorizing the Mayor to apply for and expend the
Community Development Block Grant (“CDBG”) and Home
Investment Partnership Program Funds for Fiscal Year 2020

Fiscal impact will be a total of $791,423.84 CDBG funds and a
total of $359,905 in HOME Investment Partnership funds to be
used for specific purposes.

ANALYSIS

This resolution authorizes the Mayor to apply for and expend the Fiscal Year 2020 annual
Community Development Block Grant and HOME Investment Partnership Funds.

Approved as to form:

Office of Corporation Counsel

By:

Date:

Jim Donchess
Mayor « City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/16/19

Re: Contract for Bio-Diesel Fuel

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their May 28, 2019 meeting. | am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:

Contract for Bio-Diesel Fuel — Community Development - Included is the Purchasing Manager’s Memo
#19-147 dated May 9, 2019 regarding the award of this contract at the Finance Committee meeting. This is
a one year contract with an option to extend one (1) additional year.

229 Main Street > PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 ° fax 603.594.3450 « NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

ise\ THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

May 9, 2019
Memo #19-147

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TRANSIT BIO-DIESEL FUEL (VALUE ESTIMATED $25,000)
DEPARTMENT: 186 TRANSPORTATION; FUND: FTA GRANT

Please see attached communication to Mayor Jim Donchess from Camille Pattison, Transportation
Manager, dated May 1, 2019 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Transportation Manager and the Purchasing Department recommend the award of the contract for

B5 Bio-Diesel at $2.4351 per gallon with an estimated amount of $25,000 for FY20 to Dennis K. Burke of
Taunton, MA.

Respectfully,
Dan Kooken
Purchasing Manager

Ce: C. Pattison J. Graziano

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

229 Main Street

I P.O. Box 2019

C ity of Nashu a Nashua, NH 03061-2019
Office of the City Clerk (603) 589-3010, Option 5
on Fax (603) 589-3029

Ce raeeucn E-Mail: cityclerkdepi@NachuaNii uov

May 16, 2019

Alderman-at-Large Lori Wilshire
President, Board of Aldermen
229 Main Street

Nashua, NH 03060

Dear Alderman Wislhire:

In accordance with NRO 5 — 6, Compensation, | am hereby notifying the Board of Aldermen that
Alderman Ken Gidge has missed three regular meetings of the Board of Aldermen for the
second quarter of 2019.

The dates of the absences are as follows:
April 9, 2019
April 23, 2019
May 14, 2019

The relevant section of NRO 5 — 6 is as follows:
B. ff, in any quarter, any member of the Board of Aldermen is recorded absent at three or more
regular meetings of the Board, the City Clerk shall transmit a communication stating that fact to
the Board of Aldermen, and the stipend for that quarter shall be withheld. In accepting the
communication, the Board may also determine by vote that for good cause shown that member
shall receive a full or partial stipend for the quarter. Good cause shall include but not be limited
to attendance at committee and other meetings, or health or other extenuating circumstances
for the absence. Additionally, the Board may find that the attendance of any member within a
quarter has been unacceptable and by a majority vote withhold any or all of the stipend for that

quarter.
Sincerely,

Patricia D. Piecuch
City Clerk