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Nashua Fire Rescue Kevin F. Kerrigan

Administrative Office ee eas cnet
70 East Hollis Street, Nashua, NH 03060 FAX (603} 594-3854
www.nashuafire.com KerriganK@NashuaNu.gov

To: Assistant Chief Rhodes
Date: September 13, 2016
RE: 2015 Assistance to Firefighters Grant (AFG)

Chief,

Nashua Fire was awarded a grant from the Department of Homeland Security Assistance to
Firefighters Grant, to replace two complete 20 year old extrication equipment systems, carried on
Ladder | and Ladder 3.These two new state of the art systems will be identical to the extrication
equipment that we purchased with our newest ladder truck, making all 3 ladders uniform.

Enclosed is a letter from the Equipment Committee, an updated quote, and a sole source letter
from the local authorized dealer, Fire Tech and Safety, this equipment pricing is also listed on
Mass State Bid Pricing Fir-04. | would like to reeommend moving forward with purchasing this
much needed equipment in the amount of $77,792.00, contingent upon the Board of Alderman
approval of resolution R-16-064

Respectfully Submitted

Y-“ae
Kevin F. Kerrigan,

Deputy Fire Chiéf

FIRE TECH & SAFETY OF NEW ENGLAND, INC.
90 Progress Avenue

Quote

Tyngsborough, MA 01879 Date Quote #
1-800-256-8700 Fax (978) 649-6833
8/8/2016 2681
Name / Address
NASHUA, CITY OF-NH (FD)
ATTN.: ACCOUNTS PAYABLE
P.O. BOX 2019
NASHUA, NH 03061-2019
4985 - 2015
pS Project [ Terms Rep
Net 30 MW
Oty Description Unit Price Total
2 AMKUS EXTRICATION RESCUE KIT COMPLETE , 38,896.00 77,792.00
INCLUDES 1- SIMO PUMP ,2-REELS, 2- 30 FOOT HOSES
AND FITTINGS. 1- 30 CRT SPREADER, 1 -AMK 22
CUTTER, 2 -RAMS
1 SHIPPING AND HANDLING INCLUDED IN PRICE 0.00 0.00
Total $77,792.00

AMKus

RESCUE “SYSTEMS

2016 - 2017 Sole Source Letter

January 1, 2016

To: Whom it may concern,

This letter confirms that Fire Tech and Safety, inc. is the only authorized Amkus
Rescue Systems distribution center for sales and service for the follow territories:

All Counties within the States of:
Massachusetts, Rhode Island, Maine

The following Counties within the State of New Hampshire:
Hillsborough, Rockingham, Merrimack, Strafford

Due to the nature of the service in which these products are used, they must be
maintained and serviced by factory authorized service personnel only. This will assure
that the latest information and service techniques have been shared by the factory with
the Amkus factory authorized individuals working on and _ selling/delivering the
equipment.

Fire Tech and Safety, Inc. has undergone extensive factory training, which is required
to be renewed every three (3) years and stands ready to provide sales, service, and
training.

Thank you for your interest in the Amkus Rescue Systems product lines.
Thank you for the opportunity to be of service.
Sincerely,

Bob Linster
Northeast Regional Sales Manager

Ai a Fira @ a Captain Steve Buxton
Nashua Fire Rescue Ennine Company Two
Station Two Nashua Fire Rescue
177 Lake Street, Nashua, NH 03060 (603) 594-3636

. S$ h.qo
www.nashuafire.com BuxtonS @nashuanh gov

Nashua Fire Rescue- Equipment Committee Evaluation

Deputy Kerngan,

Two years ago after completing hands on evaluation of Amkus eatrication tools, the equipment
committee recommended purchasing the Amkus Extrication equipment with the new ladder 2.

We have been using the new tools with much success in the field, and would like to again
recommend moving forward with purchasing the same Amkus extrication tools for both ladder 1 and

ladder 3. This will keep our extrication tools uniform with the latest technology.

We will also be compatible with our mutual aid depts. that are also using Amkus, such as
Manchester Fire, Merrimack Fire, Hudson Fire and both Tyngsboro and Dunstable Fire,

If you have any questions or concerns please feel free to contact me.

Respectfully,

Ci bap ba bt Le jee vt

Captain Steve Buxton
Equipment Committee Chairman

= >) THE CITY OF NASHUA “the Gate City

Financial Services

Purchasing Department

September 15, 2016
Memo #17-050

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF THREE (3) BARD AIR CONDITIONING UNITS (VALUE: $11,114)
DEPARTMENT: 157 CITYWIDE COMMUNICATIONS; FUND: CITYWIDE
COMMUNICATIONS CAPITAL PROJECTS ACCOUNT

Please see the attached communication dated September 7, 2016 from William Mansfield, Radio
Systems Manager for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Radio Systems Manager and the Purchasing Department recommend awarding this purchase in an
amount of $11,114 to AAA Energy Service of Auburn, NH.

Respectfully,

an Koéken

Purchasing Manager

Ce: W Mansfield = J Griffin

}
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229 Main Street » Nashua, New Hampshire 03061 : Phone (603) 589-3330 : Fax (603) 589-3344 |

Fee Schedule

Task 1: Permitting and Notification
Nashua River:

Prepare and file Special Permit application with NH DPC - inclusive of required direct mailing to a
maximum of up 60 abutters and publication of 1 newspaper legal notice. (Note: any changes to last year’s
permitting process, requirement for a public hearing, or notification to additional abutters, may incur
additional charges.)

Feb-April $1,580 Payment due upon permit completion.

Mill Pond and Canal:

Prepare and file Special Permit application with NH DPC - inclusive of required direct mailing to a
maximum of up 10 abutters and publication of 1 newspaper legal notice. (Note: any changes to last year’s
permitting process, requirement for a public hearing, or notification to additional abutters, may incur
additional charges.)

Feb-April $1,460 Payment due upon permit completion.

Sandy Pond:
Prepare and file Special Permit application with NH DPC. (Note: any changes to last year’s permitting
process may incur additional charges.)

April $380.00 Payment due upon completion

Task 2: Treatment

Nashua River:

Perform initial chemical treatment of up to 35 acres with PROCELLACOR EC™ (Florpyrauxifen-benzyl)
in late June - inclusive of required certified mailings to a maximum of 60 abutters and publication of 2
newspaper legal notices; all labor, chemical & equipment needed for the treatment.

Perform chemical treatment in up to 90.5 acres with Sonar (Fluridone) - inclusive of required certified
mailings to a maximum of 60 abutters and publication of 2 newspaper legal notices; all labor, chemical &
equipment needed for the treatment.

SOLitude will perform booster chemical treatments of up to 90.5 acres with Sonar One (Fluridone) in early-
mid July & early August - inclusive of required certified mailings to a maximum of 60 abutters and
publication of 2 newspaper legal notices; all labor, chemical & equipment needed for the treatment.

(Note: should less acreage require treatment and/or a different herbicide application rate be required the
cost will be adjusted accordingly, notifying additional abutters via certified mail will carry a cost per
abutter; unless otherwise agreed upon, the client will be responsible for putting up treatment posters
(provided by SOLitude) around the treatment area(s) prior to treatment)

June-July $101,440 payment due upon completion

Mill Pond and Canal:

Perform initial chemical treatment of up to 38.6 acres with Procellacor EC™ in mid-June and Flumioxazin
in early July - inclusive of required certified mailings to a maximum of 10 abutters and publication of 2
newspaper legal notices; all labor, chemical & equipment needed for the treatment. (Note: should less
acreage require treatment and/or a different herbicide application rate be required, the cost will be adjusted
accordingly; please note that less acreage may require higher application rate; notifying additional abutters

City of Nashua, NH

Wireless Communications Division
C/O William Mansfield
PO Box 785
Nashua NH 03061-0785
603-594-3521 Fax: 603-594-3615

September 7, 2016

Mr. Daniel Kooken

Purchasing Manager, City of Nashua
229 Main Street

Nashua, NH 03061-2019

Mr. Kooken,

Dear Mr. Kooken,

On September 1, 2016, bids were received from prospective vendors to replace three (3) Bard
Heating and Air Conditioning units at the City’s radio communications sites. The bids received

were from:

AAA Energy Service (Auburn, NH) $11,114.00
J. Lawrence Hall (Nashua, NH) NO BID (Late Submission)

The only true bid received for this project was from AAA Energy Service in the amount of
$11,114.00. This bid appears to meet all of the specifications listed in IFB0015-090116. Each
of these units comes with a 5 Year warranty on the compressor, sealed system parts and all
functional parts. The lead time for the units is 4 weeks.

| recommend awarding this bid to AAA Energy Service of Aubum, NH in the amount of
$11,114.00. This award will include the removal and installation of three heating and air
conditioning units and the proper disposal of the units being removed. Funding is available in
account 57.1010 71440 (HVAC Equipment).

Sincerely,

UUW ome fehl

William Mansfield
Radio Systems Manager
City of Nashua

_ BANS _

ENERGY SERVICE

BUILDING EFFICIENCY
Scarborough, ME (207) 883-1473 | Pittsfield, ME (207) 487-3706 | Auburn, NH (603) 626-4884

September 1 2016

The City of Nashua, NH

Dan Kooken
Purchasing Manager

Attention: Mr. Kooken

Reference: Bid IFB0015-090116 Replacement Heating and Air Conditioning
Units at 3 different Communication sites.

We are pleased to submit for your consideration our price for the above
referenced project. Included in this quote is the following.

e Remove 3 existing Bard 36,000 BTU wall hung Heating and Air
Conditioning units as specified on page 4 on specifications Page

e Install 3 New Bard 36,000 BTU wall Hung Heating and Air Conditioning

units w/ 5 KW Electric Heater Strip / and Low Ambient Controls

Provide controls for lead / lag capability

Trucking of new and new units

Power Wiring

Control wiring

Permit

Start and test proper operation of new units

Reclaim R-22 Gas from old units

Our price for the above referenced project is $11,114.00 (eleven thousand one
hundred and fourteen dollars)

If you have any questions or concerns please don’t hesitate to call.

Respectfully Submitted,
AAA Energy Service Co.

Stephen Bertrand
Construction Manager

Cell (603) 235 - 6225 Office (603) 626 - 4224

Providing HVAC/R Services Since 1948

The City of Nashua, NH

Replacement Heating and Air Conditioning Units

New Units are Bard Wall Mount

Model Number of new Bard units W36A2-XXXXXKE
(3) 3 Ton A/C 208 /230 /1 PH 5KW Electric Heat, Low Ambient Controls
Duration of Warranty
5 years on the compressor
5 years on sealed system parts
5 years on all functional parts
No Heat Exchanger

The lead time is currently 4 weeks and one week over the road
Our time frame for installation wouid be two weeks

We currently service and maintain many Time Warner Head / End / Hub Sites here
are a few of them.

Time Warner

104 New Athol Road
Orange, MA,

Time Warner

177 Cates Hill Road
Berlin, NH

Time Warmer

548 Eastman Road

Center, Conway NH

We currently perform service on Bard Wall Mounted Units for Time Warner Head/Hub
for many years see below for a list of sites.

177 Cates Hill Road
Berlin, NH

9 Owl Street
Campton, NH

104 New Athol Road
Orange MA

418 Chapman Road
Keene, NH

192 Wakefield Road

Wakefield, NH

We have installed bard units were we had cut our holes for the inside grills. Installed
thermostats and lead lag controls Gas and electric models with economizers and iow

ambient contro!