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Finance Committee - Agenda - 9/21/2016 - P34

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
34
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

AT & T Cell Sites

Eagles Nest

Gray, ME.

Hillside Road
Brunswick, ME
Hackers Hill Road
Casco, ME
Diamond Hill Road
Candia, NH
Diamond Hill Road
Candia, NH

Doug Chick Time Warner

Email douglas.chick@charter.com

Ted Bartlett

Jacobs Telecommunications
P/O Box 6794

Edison, NJ 08818-6797

Page Image
Finance Committee - Agenda - 9/21/2016 - P34

Finance Committee - Agenda - 9/21/2016 - P35

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
35
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

b\ THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

September 15, 2016
Memo #17-053

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) 10’ x 12’ CONCRETE BUILDING TO HOUSE A 50 KW
GENERATOR (VALUE: $38,645)
DEPARTMENT: 157 CITYWIDE COMMUNICATIONS; FUND: CITYWIDE
COMMUNICATIONS CAPITAL PROJECTS ACCOUNT

Please see the attached communication dated September 7, 2016 from William Mansfield, Radio
Systems Manager for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Radio Systems Manager and the Purchasing Department recommend awarding this purchase in an
amount of $38,645 to VFP, Inc. of Salem, VA.

Respectfully,

ae

Dan Kooken

Purchasing Manager

Ce: W Mansfield = J Griffin

i }
229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344 |

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Finance Committee - Agenda - 9/21/2016 - P35

Finance Committee - Agenda - 9/21/2016 - P36

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
36
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

City of Nashua, NH

Wireless Communications Division
C/O William Mansfield
PO Box 785
Nashua NH 03061-0785
603-594-3521 Fax: 603-594-3615

September 7, 2016

Mr. Daniel Kooken

Purchasing Manager, City of Nashua
229 Main Street

Nashua, NH 03061-2019

Mr. Kooken,

Dear Mr. Kooken,

On September 1, 2016, Request for Proposals were received and opened from prospective
vendors to purchase a concrete shelter that will house the new generator at the Shakespeare
Road communications site. (RFP0259-090116) The proposals were requested to construct a
10° x 12’ Concrete Shelter, install the newly purchased generator, deliver the building and

generator and set up on site.
Proposals received were from:

CMS Concrete Modular Systems St Petersburg, FL $49.995.09 (complete)
CELLSITE Solutions LLC Cedar Rapids, IA Used 12x16 $44, 430.00 (complete)
Thermobond Buildings Elk Point, SD $44,608 (no offload or set-up pricing)
Fibrebond Minden, LA $53,125 (complete)

VFP, Inc Salem, VA $38,645.00 (complete)

Some of the proposals included complete pricing for the entire project and others listed some of
the pricing as options for tramsportation, crane reftal and field set-up. The ioiais above inciude
all costs associated with the respective proposals. After careful review it was determined that
the lowest price was received from VFP, Inc of Salem, VA. Contact was made with VFP inc.
and we requested additional pricing for Field Setup, and updated pricing to Change the lighting
to LED and adding a motion sensor. Attached is the pricing with these additions and
adjustments. The price above reflects the total price including these items. This Building also
comes with a 10 Year Warranty, See attached.

The Communications Division and the Radio Committee recommends awarding the contract to
VEFP, Inc. of Salem, VA in the amount of $38,645.00. This proposal appears to meet all of the
specifications listed in RFPO259-090116. Funding is available in 57.5050 81300
2008.57.15.01 81300 Capital Improvements Machinery and Equipment.

Page Image
Finance Committee - Agenda - 9/21/2016 - P36

Finance Committee - Agenda - 9/21/2016 - P37

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
37
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

Sincerely,

William Mansfield

Radio Systems Manager
City of Nashua

Page Image
Finance Committee - Agenda - 9/21/2016 - P37

Finance Committee - Agenda - 9/21/2016 - P38

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
38
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

VEP, Inc.

1701 Midland Road ( Salem, Virginia24153 § Phone §40.977.0500 [ Fax 540.977.5555 [ 9 www.vinine.com

Mr. William Mansfield

Radio Systems Manager
Communications Division

PO Box 785

Nashua, New Hampshire 03061-0785

September 12, 2016

Quote Number: NASHUA-1

Ref: Call for adder pricing items

Bill,

Additional.pricing options for Nashua, NH 10x12 generator room shelter

Per your request, we have provided some additional adder pricing for a few optional items as discussed over

the phone. The field services shelter setup price would cover VFP installation at site of items removed for
shipment and shelter tie down to the customer provided foundation.

Currently proposed NASHUA-1 Shelter Quote 526.939.00
Transportation $4,368.00 as per quote
110 Crane for Off-Load $3,772.00 as per quote
adder options:

VFP Field Services Setup $3,000.00

Interior Motion Sensor $ 190.00

Interior LED lighting S$ 376.00

TOTAL: 538,645.00

| appreciate your time, and if you have any questions or would like additional information on our products, | can
be reached at 540-977-0500 or via email bcox@vfpinc.com. Please feel free to visit our website at

www.vipinc.com.

Sincerely,

Bryan Cox
Business Development Manager

[WEP] VFP]

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Finance Committee - Agenda - 9/21/2016 - P38

Finance Committee - Agenda - 9/21/2016 - P39

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
39
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

VFP, Inc.
Limited Ten Year Warranty

VFP, Inc. warrants to the original purchaser of VFP’s lightweight metal or concrete buildings and,
except as set forth below, all component parts and systems of those buildings which are manufactured or
installed by VFP (for example, air conditioning and heating systems) shall be free from defects in
workmanship and materials for a period of one (7) year from the date of delivery of building to the original
purchaser. “Date of Delivery’ is deemed, for all purposes, to be the date of the final invoice from VFP to
the original purchaser upon completion of the manufacture of the building (not to include field service or

transportation).

Additionally, VFP warrants the building from structural defects in workmanship and materials for a
period of ten (70) years from the date of completion as defined herein. This extended portion of the
warranty applies only to the building's structure and does not apply to any of the building's component
parts or systems.

A structural defect is defined as structural damage due to improper workmanship or methodology
resulting in a crack in the exterior finish, a water leak into the building, or latent damage to structural
members. However, a crack, water leak or latent damage shall not be deemed a structural defect, and
covered by this Warranty if caused in whole or in part by physical damage from any source, abuse,
improper use, improper installation of facilities or equipment by anyone other than VFP, fire, or act of God.
Conditions caused by, or resulting from, normal wear and tear are not covered by this Warranty.

Date of completion is defined as the date of completed building construction and the building is
ready for delivery to the original purchaser. This information is provided on a building data plate located
on the interior side of the exterior door. Removal of, or tampering with, this data plate will void any and all

warranties.

VFP does not make any warranty with respect to component parts and systems in the building
beyond one year from the date of delivery regardless of the actual duration of the warranty made or
provided by the manufacturers of the component parts and systems. However, VFP will assign, and by
this Warranty it so hereby assigns, to the original purchaser any warranty rights of VFP for the
manufacturers of the component parts and systems.

This limited Warranty shall not apply, and no warranty whatsoever is made with respect, to any
component parts or systems installed by anyone to other than VFP or to any component parts or systems
supplied directly or indirectly by the original purchased, whether or not actually installed VFP. VFP makes
no warranty with respect to component parts and systems specially ordered and/or sent by original
purchaser to VFP for installation in the customization of any building for the purchaser.

VFP shall not be liable for any consequential damages resulting form the breach of any
warranties. in no event will VFP be liable for any damages caused by original purchaser’s improper use,
handling or maintenance of the building or any of its components parts or systems, or for any lost profits or
for damage to property and good stored within the building or for any other consequential damages,
regardless of the form of action, whether in contract or in tort, including negligence, even if VFP has been
advised of the possibility of such damages, or for any claim against the original purchaser by any other
party. VFP's shall be limited to repair or replacement, at or option, of the warranted building, component
parts or system. Purchasers, repair of warranty item without prior authorization for VFP will void this

warranty.

The customer shall adhere to VFP's standard building start-up procedures which are provided
with each building. The customer shall also perform periodic maintenance and inspection of each building
in accordance with recommended procedures and shall maintain written logs of all maintenance and

inspections.

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Finance Committee - Agenda - 9/21/2016 - P39

Finance Committee - Agenda - 4/20/2022 - P121

By dnadmin on Sun, 11/06/2022 - 21:43
Document Date
Fri, 04/15/2022 - 11:50
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2022 - 00:00
Page Number
121
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

via certified mail will carry an additional cost per abutter; unless otherwise agreed upon, the client will be
responsible for putting up treatment posters (provided by SOLitude) around the treatment area(s) prior to
treatment)

June-July $33,180 payment due upon completion

Sandy Pond:
Perform spring survey to determine the distribution of and extent of aquatic vegetation, algae and/or organic
sediment. Following survey, if treatment is recommended by Solitude, areas will be reviewed for approval
and charged as required within the limits of the contract amount.
Pond Aquatic Weed Control:
1. Any growth of undesirable weeds found in the pond shall be treated and controlled through the
application of contact aquatic herbicides as required for control of the specific varieties of aquatic
weeds found in the pond at the time of application.

2. Ponds which require the use of contact aquatic herbicides and have more than fifty percent (50 %)
coverage of undesirable aquatic weeds / vegetation will receive a minimum of two (2) applications
of the contact herbicide. The first application will be made to treat ’2 of the lake and a second follow
up application will be made approximately ten (10) days later to treat the remaining of the pond.

May - July $2,270 Payment due upon completion

Task 3: Sampling, Post treatment Survey, Reporting

Nashua River:

1. Perform herbicide residue testing June-August, assuming 2 sampling rounds and

analysis of up to 4 samples total per treatment is required. A grand total of 6 sampling rounds
and 12 samples will be taken during the treatment program.

2. **If the Procellacor treatment is performed, there would be a grand total of 8 sampling rounds
and 16 samples.

A post-treatment survey will be performed after completion of herbicide treatment(s) to assess impacts and
successes.

An end of the year report will be prepared and provided to the State.

(Note: The number and frequency of post-treatment herbicide residue samples is determined by the NH DPC
following approval of the NH DES final treatment map. SOLitude is only responsible for coordination of
sample collection and has no influence on the number of samples required by the Special Permit. Should
additional sampling be necessary, there will additional charges of §200-8300/sample analyzed and $400-
$500 per sample collection round.)

July November $8,040 - Payment due upon completion.

Mill Pond and Canal:

Perform herbicide residue testing June-July/August, assuming 2 sampling rounds and analysis of up to 4
samples total per treatment is required. A grand total of 4 sampling rounds and 8 samples will be taken
during the treatment program.

A post-treatment survey will be performed after completion of herbicide treatment(s) to assess impacts and
successes.

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Finance Committee - Agenda - 4/20/2022 - P121

Finance Committee - Agenda - 9/21/2016 - P40

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
40
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

VEP, Inc.
Warranty
Page 2 of 2

Written logs shall include notification as to any modifications to the building that could affect the
structure or building integrity. Such modifications would include, but not limited to, any penetration of
exterior walls, ceiling, floor, or protective exterior coatings.

In no event shall VFP be liable for any damage caused by the purchaser's improper handling,
maintenance or other modification of the building or component parts or systems as outlined in this limited
warranty.

Maintenance, inspection, and modification logs may be required to be available during normal
business hours for review if needed by VFP personnel or its designated representative.

NON-WARRANTY

THERE ARE NO OTHER WARRANTIES OTHER THAN THOSE SPECIALLY SET FORTH HEREIN AND
THERE ARE NO WARRANTIES TO ANYONE OTHER THAN THE ORIGINAL PURCHASER. TO THE
EXTENT ALLOWED BY LAW, THIS WARRANTY IS IN PLACE OF ALL OTHER WARRANTIES
(WHETHER EXPRESSED, IMPLIED, OR STATUTORY) INCLUDING WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

Page Image
Finance Committee - Agenda - 9/21/2016 - P40

Finance Committee - Agenda - 9/21/2016 - P41

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
41
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

\ THE CITY OF NASHUA ‘The Gate City"

Financtal Services

Purchasing Departorent

September 15, 2016
Memo #17-054

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | HERITAGE RAIL TRAIL ELECTRICAL INSTALLATION (VALUE: NOT TO EXCEED
$67,000)
DEPARTMENT: 177 PARKS & RECREATION; FUND: CAPITAL
ACTIVITY: RAIL TRAIL LIGHTING

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated August 25,
2016 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. The competitive bidding process shall not apply to
the following special purchase. (5) Purchases from a sole manufacturer, where it is determined to be
more efficient and economical to reduce costs of maintenance of additional repair parts, supplies or

services.

The City Engineer, Board of Public Works (8/25/2016 meeting) and the Purchasing Department
recommend this contract award in an amount not to exceed $67,000 to Johnson’s Electric Supply, Inc.

of Nashua, NH.

Respectfully,

oF —

‘Dan Kooken
Purchasing Manager

Cc: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 Phone (603) 589-3330 | Fax (603) 589-3344 |
\

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Finance Committee - Agenda - 9/21/2016 - P41

Finance Committee - Agenda - 9/21/2016 - P42

By dnadmin on Mon, 11/07/2022 - 09:49
Document Date
Wed, 09/21/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/21/2016 - 00:00
Page Number
42
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__092120…

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

Stephen Dookran, P.E., City Engineer
Engineering Department

Heritage Rail Trail Electrical Installation

To approve to the construction contract for electrical services to Johnson’s Electric
Supply, Inc. of Nashua in an amount not to exceed $67,000. Funding will be through:
Department 177 Parks & Recreation; Fund: Capital; Activity: Rail Trail Lighting

The City is replacing 32 solar-powered lights on the Nashua Heritage Rail Trail between
Main St and Eaton St. with pole-mounted LED luminaries wired overhead. Johnson’s
Electric Supply, Inc. has been solicited to provide electrical services that include
installation of the concrete poles and meter poles, and wiring and connecting the King
Luminaire LED luminaires including assembling the lighting, arm and poles and weather
heads.

Engineering is continuing to negotiate final cost with Johnson’s, who has submitted a
proposal for $67,000 to complete this work. This is a “sole-source” award
recommendation for the following reasons:

e The City was satisfied with Johnson’s Electric Supply’s performance for the Main
Street Sidewalk Improvement project

e They have worked with the exact luminaires on Main St.

e They have consistently been lowest bidder on City projects.

e They demonstrated their willingness to work cooperatively with the City.

e They were selected for the on-call/electrical repair services for the Main Street
Improvements project.

e They are flexible.

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Finance Committee - Agenda - 9/21/2016 - P42

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