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NASHUA POLICE

DEPARTMENT Date: 17 October 2016

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Intradepartmental Communication

To: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to purchase one (1) 2017 Ford Police Interceptor utility
marked vehicle. This vehicle will be an addition to the patrol fleet; therefore, there is no trade-in vehicle.

Pursuant to NRO 5-84 (A) (3), the vehicle will be purchased through the State of Massachusetts Greater
Boston Police Council Vehicle Procurement Contract #GBPC2017.

A quote from MH@Q is attached for your review showcasing the features and options of the new vehicle.
The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$41,739.68 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

Sincerely,

CLIN

Karen A. Smith
Business Manager

cc: David Fredette

STATE BID TABULATION

One (1) - 2077 Ford Police iniercepior Utility , Aii Wheel Brive,
Heavy duty police package vehicle, full size, four-door.

One (1) - Patrol PC Computer

One (1) - Motorola VHF Radio

MHG

VEHICLES § EQUIPMENT & GEAR

CUSTOMER

Contact Name: Brian Sokja Date: 10/5/2016

Company/Dept: NASHUA POLICE DEPARTMENT Valid for: 9/30/2017

Street Address: O Panther Dr Customer #: 12753

City, State, Zip: Nashua, NH 03062 Contract; GBPC

Phone: {603) 594-3500 Saies Rep: = K. Wright
Cy - Ford Utility

Please find below a budget quote for 2017 Ford Police Interceptor Utility AWD per the
Greater Boston Police Council Contract RFP # GBPC 2016 - Law Enforcement Equipment

Ford

CONTRACT LiNE i
LINE DESCRIPTION UNIT PRICE QTY. EXTENDED PRICE

REFERENCE

2017 Utility Police interceptor - INCLUDES:
3.7L V6 Ti-VCT FEV AWD - 304 Horsepower @ 6259 rpm-~ 5
Speed Automatic Transmission - Driver's Side Six Way Power
Seat - Heavy Duty 18" Steel Wheels with Small Chrome Center
Caps (651) - All Wheel Drive - 75 MPH Rear Crash Tested - Cloth
KBA Bucket Front and Vinyl Rear Seats (9W) - Heavy Outy Vinyl 927,650.00 1 $ 27,650.00
Flooring - Power Adjustable Pedals - Advance Trac Stability
Control System - Display Rear Camera in Rear View Mirror
Instead of Center Stack (87R) -
Rear window power delete, cperable from front driver
18W side switches $ 24.25 1 $ 24.25
68G Rear-Door Handles inoperable / Locks Inoperable S 33.95 1 5 33.95
430 Dark Car Feature 5 19.40] 2 5 19.40
549 Heated Side View Mirrors S 58.20, 1 5 58.20)
SIR Spot Lamp - Driver only (Unity LED Bulb} 5 383.15 1 5 383.15
53M SYNC Basic - Voice-Activated Communication System $ 286.15 i 5 286.15
598 Keyed Alike - 1284x 5 48.50 1 § 48.50
76R Reverse Sensing 5 266.75, 1 $ 266.75)
6OR Noise Suppression Bonds (Ground Straps} $ 97.00) 4 5 $7.00)
86? Front Headlamp Predrilled for Side Marker in Headlights 122.15 1 S 121,15
LK Dark Blue Paint Included I S «
158 License Plate Bracket - Front Included i S .
Pai i j - N
P-90 aint complete with out jambs - Two Tane per Nashua PD $ 1,995.00 1 $ 4,995,001
Specs
Nashua Graphics Package & Installed Customer Supplied
GP : P 8 pone’ |s 295.00] 1 [s 295.004
Shields
Whelen Liberty i WC Lightbar I88/2BBBB 48"/54" with
ful? Duaf Color Ultra high intensity with 14 dual color
04 1175. :
ze Super LED modules, LR11 LED Alley lights, dual LRI1LED | °2475-00, 1 | $ 2,175.00)
takedown lights and mount kit. Choose LED Colors
Whelen model # 295SLSA6, 200 watt siren with 9 switch
12 490. .
5 light control and high current switching maa0.0) $ #6.00)
Whelen model # SA315P 12308 speaker, composite with
07 ,
6 mounting bracket $195.00; 1 $ 195.00

MHQ QUOTE - Supervisor Utility (Add in}-Rev 2..xdsx Page 1of 3

Cade 3 Coordinated Emergency Lighting System (CELS)
Package #6 to include: Multi color citadel rear wing light,
.00 -
oe CELS contro! box with harness - All Modules Blue/Amber = 1,280 1 > zesd my
(With Traffic Advisor Capability)
Whelen Super LED JON series lights, one pair mode} #
2.26 IONC - White - Mounted in Headlights ° 355.00 i $ 355.00
Whelen Super LED ION series lights, one pair model #
2.26 (ONG - Blue - Mounted on Bottom of Liftgate $ 355.00 i . cai
Whelen (2} Micron Series Super-LED Surface Mount
2.26 Lighthead Model # MCRNS* - Clear- Mounted on Grille | 5 355.00 1 5 355.00
Knockouts
Wheien (2) LED Vertex hideaway system, mode} # VTX609
3.11 2 ~- Red - Mounted in Tail Lights ° 225.00 1 $ aie
Havis Vehicle Specific Console Ford Interceptor Utility 21"
. 405. ;
thls Console model 4 C-VS-1308-INUT-1, 2-C-MCB and 2-C-MC ; 5.00 1 ° ae
i li | del # C-
11.25 Havis Armrest, console top mount flip up style mode $100.00 1 ¢ 100.00
ARM-103
11.56 Dual fnternal cup holder model # C-CUP2-I $42.00] 1 $ 42.00
Havis Premium fold up cargo plate for Interceptor Utility
CMP 129 # CTIP-INUT«1 $450.00} 1 $ 450,00
Setina model # 10-5 Horizontal sliding center section
8.2 feature with coated polycarbonatewith 2 piece recessed 5775.00], 1 5 775.00}
panel (Utility) model # PKO35SITU125CA
Pro-Gard Charcoal Grey ABS, Standard Transport Seat w/
8.97 Poly Window Cargo Barrier, and Outboard Seat Belts # 51,055.00 i 5 1,055,00
§4702UINT130SB
Pro-Gard ABS Floor Pan Charcoal Geey #FP47UINT13 $258.70] 1 $ 258.70]
Setina rear window barriers V5 stee! vertical, set for
87 utility model # WKOS14ITU12 245.00, 1 | $ 245,00
are Setina Dual T-Rail Mount 1 1080€ Blac-Rac, 1 Large $732.60] 1 $ 732.60]
Pro-Gard AOI Airbag switch, for Ford Utility / Sedan
15.01 Interceptor, front passenger model # AQIONO1 7405.00 1 5 aS00
15.143 Life hammer model # LHO01 $21.00 1 s 21.00;
Havis Replacement rubber mat used in C16, B21, F13 and
other small module style K9 units P/N KNiM01029-K4 5116.88 1 $ iis 28
16.01 Transfer 2-way radio and front mount antenna $175.00] 1 5 175.00
16.03 Transfer Second 2-way radio $175.00 5 175.00
16.36 Transfer GPS system $75.00, 1 | S$ 75.00]
TAX:
TOTAL: $41,739.68

*This quote is valid until 9/30/2017. Any purchase orders or approved quotes received outside of this quote period may be subject to price adjustments by

MHQ QUOTE - Supervisor Utility (Add In]-Rev 2.xJsx Page 2 of 3

Up 10 oH. By Signing Us quote, tne customer Is agreeing to pay, In 1uls, TOF all tems steno above. Any requests tor changes, moaiicauans, replacements,
removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L ¢.308 applies to the procurement of all commiodities quoted, Greater Boston Police Council contract items have been collectively purchased
pursuant to M,G.L. € 308 sec. I¢ and M.G.L. ¢.7 sec, 228. The governmental body is responsible to determine the applicability of M.G.L. c 308 to off
contract items, including, but not limited to off contract items that have already been property procured under M.G.L.¢ 308 sec, Je and M.G.L. c. 7 sec.
224 (purchases from a vendor on a contract with the Commonwealth}, other contracts procured under M.G.L. c 308 sec Ic and M.G.L.c.7 sec. 22B, or any
M.G.L. ¢. 308 contract between the vendor and the Jurisdiction. All off contract items must be procured under M.G.L.c. 308.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and
only terms and conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions printed
anywhere including on, or with, Buyer's order shall be inapplicable In regard to any purchase by Buyer from MHO.

Pre *

fs

ms and conditions of this order from MHQ, Inc.

tate eal

By signing this document you are agreeing to the above ter
x
PRINT NAME

TITLE

au
SIGNATURE
Quote provided by Kris Wright, Account Manager at MHQ
(603) 325-0995 e kwright@mhq.com

MHQ QUOTE - Supervisor Utility (Add In}-Rev 2.xIsx Page 3 of 3

Computer Sciences Corporation

Work Order
March 8, 2022 - Prices Valid Until 03/31/22

Agreement No. 01-STE-0106 Work Order No. 5

Database analysis will be performed to ensure Customer’s environment after upgrades are stable. The
process involves comparing the upgraded Customer database with the standard Riskmaster database of a
new Riskmaster environment and to identify any gaps.
Gaps include the following:

o The information of new tables in Riskmaster database.

o The information of new columns in database tables.

o Mismatches in tables column Data type and other column properties (e.g., sizes).

o Archival information for descoped tables and columns, etc.
All gaps are documented and thereafter necessary SQL scripts are created to address all identified gaps.
These SQL scripts are delivered as an outcome of Database analysis along with instructions and sequence
for executing these scripts.

Upgrade Lawson Employee to Assure Claims Interface

Customer will purchase DA DIS licensed tool to be used for importing employee data into Assure Claims.
Customer will provide the source data via SFTP. The entirety of the source data will be provided to start the
data import process.

CSC will write batch jobs for reading the source data and populate it into MS Access database instead of the
old MDB database and will then use the DA DIS tool for importing data from the MS Access database to
Assure Claims.

CSC will use the same employee matching criteria as is used currently and setup the periodic import as per
current the current frequency.

Based upon the employee matching criteria, DA DIS will either create new employees or update existing
employees in Assure Claims.

There will be two (2) cycles of delivery: first the Test/Training environment, and then Production. Should
Customer want additional delivery, the additional delivery hours will require a change control order and be
subject to additional fees.

Risk to Lawson Indemnity /Risk to Lawson AP
Assumptions:

User will manually enter the needed input fields in the dashboard prior to running reports.

The csv/Excel files will contain headers. User must manually make format changes as needed to the files
and manually rename as needed.

All data must exist in Assure Claims.

Custom changes will need to be made in Elasticube to support case statements/conditional logic.
Customer will create their own dashboards, as confirmed via email on March 18, 2022.

With Sisense option Customer may need to manually update the file or rename it. Through the utility, the
file can be coded to format and named as per requirements.

Two extract files from RISKMASTER will be provided.

Nightly Backups

Upon request, a nightly backup of the Customer database can be placed into SFTP for Customer to
download. Customer can restore the backup to a local Microsoft SQL Database Server. Customer
acknowledges that this data would not be real time, and any costs shall be solely borne by Customer. There
are no additional charges from CSC for this service.

Rhodes — SR-0020110506 - GDC

WA
MAPC

METROPOLITAN ARBA PLAMNING COUMCIA

CONTRACT FOR PROFESSIONAL SERVICES
By AND BETWEEN
METROPOLITAN AREA PLANNING COUNCIL
AND
MHO, INc.

Time Amendment #1
September 2016
The attached contract for Professional Services By and Between Metropolitan Area Planning
Council and MHQ, Inc., dated October 5, 2015, is hereby amended to:
1. Extend the time period for completion of all work related to the original contract,

GBPC 2015 Vehicles for Current Model Year Ford Vehicles, to September 30, 2017
per Part Ill of the attached RFP.

Signatures

} &SS

METHO AREA PLANNING COUNCIL

Mare D. Draisen |

Printed Name Dat

Executive Director
Title

MHQ, Ing.”
i olel
Printed Name

ie (eiidint é FPrswes De luprert

80 Temple Place Boston, Massachusetts 02441 | 617-933-0700 | 827-482-7185 ta | mapc.org

i A f C SMART GROWTH AND REGIONAL COLLABORATION

PATAOPOLITER GRA PLANNING COtcIL

CONTRACT FOR Goods AND SERVICES
By AND BETWEEN
METROPOLITAN AREA PLANNING COUNCIL
AND

MHQ, Inc.

This AGREEMENT, dated_ Oce 62515 , is made and entered into by and between
the Metropolitan Area Planning Council (“MAPC"), a public body politic and corporate, established by
Chapter 408, Sections 24 through 29 of the Massachusetts General Laws, with its principal office at
60 Temple Place, Boston, Massachusetts 02111, acting as the collective purchasing agent for the
Greater Boston Police Council, inc. [“GBPC"] and Its Members [“Buyers”} pursuant to Chapter 7,
Section 22B of the Massachusetts General Laws and without lability to MAPC, and MHQ, Inc.
[Vendor], with its principal office at 401 Elm Street, Marlborough, MA 01752.

Witnesseth that the parties AGREE as follows:
Articte |

General Desorintion of the Work

1. Pursuant to the Terms and Conditions of this AGREEMENT, including any Additional and
Special Terms and Conditions listed in Exhibit C, the Request for Proposals [“RFF"} - RFP No.
GBPC 2015 Vehicles attached in Exhibit B: and the Vendor's Price Proposal and Technical
Proposal attached In Exhibit F, MAPC hereby engages the Vendor to provide the following
gocds and/or services to the Buyers: Ford Vehicles.

Article |i

Services of the Vendor

2. The Vendor will provide the goods and/or services as described in the RFP cited In Article 1
(above).

3. The Vendor shall report, and be responsible, to MAPC or its designee as set forth on Exhibit A.

4. There shall be no amendment to this AGREEMENT without the written approval of MAPC.
MAP shall be under no obligation te pay for any goads provided or services performed by the
Vendor.

Metropolitan Area Planning Council | GO Tampla Place | Boston, Massaclusatts 02114 | 647-933-0700 | 617-482-7185 fax | mapc.og

§. The Vendor represents and warrants to MAPC as follows:

i. That it and all Its personnel (whether employees, agents or independent Vendors) are
qualified and duly licensed as required by law and/or iocal municipal code to provide
services and/or goods required by this AGREEMENT,

ii. That it further agrees to perform services, including manufacturing, in a professional
manner achering to a reasonable standard of care and in accordance with all
applicable State or Federal laws, rules and regulations.

iii, That it will obtain any and all permits, bonds, Insurances and other items required for
the proper and fegal performance of the work,

iv. That itis nota party to any AGREEMENT, contract or understanding, which would in
any way restrict or prohibit it from undertaking or performing Its obligations
hereunder in accordance with the terms and conditions of this AGREEMENT.

Article lil
Performance of the Vendor

6. In the performance of service under this AGREEMENT, the Vendor acts at all times as an
independent contractor. There is no relatianship of employment or agency between MAPC, on
the one hand, and the Vendor on the other, and neither party shail have nor exercise any
contro! or direction over the method by which the other performs its work or functions aside
from such control or directions as provided in this AGREEMENT which the parties view as
consistent with their independent Vendor relationship.

7. The Vendor agrees to be responsible for and warrantee the work of its subcontractors listed In
Exhibit D and to ensure their compilance with all legal, quality and performance requirements
of the Request for Proposals ("RFP”] - RFP No. attached in Exhibit B; and the Vendor's Price
Proposal and Technical Proposal attached In Exhibit EF. The Vendor may not use subconiractors
not named in Exhibit D without the prior written consent of MAPC, which willl not unreasonably
be withheld.

Asticte IV
e of Fe

8. Time shall be of the essence in relation to Vandor’s performance under this AGREEMENT.
Vendor shall complete performance as promised In its quote that accompanies the Buyer's
purchase order or other document confirming Its authorization to the Vendor to proceed,
Reasonable extensions shall be granted by the Buyer at the written request of the Vendor,
provided the justifying circumstances are documented by and are beyond the reasonable
control of Vendor and without fault of Vendor. in the event of such an extension, all other
terms and conditions of this AGREEMENT, except the dates of commencement and completion
of performance, shall remain in full force and effect between the parties unless modified in

10.

14,

12.

13.

14,

15,

16.

writing.

In the absence of such an extension, liquidated damages shall be due the Buyer In the amount
of 0.1% (one-tenth of one percent) of the face value of the Vendor's quoted or modified
purchase price for each day performance exceeds the promised date(s). Such liquidated
damages may be acknowledged in Vendor's final invoice or taken by Buyer as a deduction to
such final invoice.

Any dispute in the arnount of liquidated damages shall be submitted to arbitration by either
Buyer or Vendor through the American Arbitration Association within 10 (ten) business days of
written notice given by the party declaring impasse. Vendor and Buyer agree to fully comply
with the arbitrator's decision within a reasonable time.

Article V

e Wi 6B ie

if during the Vendor's Time of Performance, Buyer requires revisions or other changes to be
made In the scope or character of the work to be performed, Buyer will promptly notify Vendor
in writing, For any changes to the scope of work, Vendor shall provide Buyer with a written
quote of change in price and/or change in time of performance and shall proceed with such
changes only upon written consent cf Buyer, which shall be construed as a modification to
Buyer's original purchase order.

Buyer will neither unreasonably request revisians nor unreasonably withhold final acceptance
of delivered products.

Article Vi
Term of Agreement

The term of this AGREEMENT shall commence upon execution and will continue until
September 30, 2016, o7 until otherwise terminated as provided by this AGREEMENT or the
RFP.

MAPC reserves the right at its sole discretion to extend the contract for up to two (2) additional
one-year terms ending September 30, 2017 and September 30, 2018 respectively.

In the event new contracts have not been procured and awarded before the end of e second
contract extension, MAPC reserves the right at its sole discretion to extend the contract for an
additional period of time until new contracts have been procured and awarded. However, in no
Instance shall any contract term, including extensions, exceed three (3) years in total.

The Vendor agrees to perform promptly upon execution of this AGREEMENT and will diligently