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: Nashua Department of Public Works
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Ravised July 22,2018

TOYAL TOTAL TOTAL
HOURS EXPENSES | Bina
EXPENSES

PROJECT PROJECT PROJECT SENIOR SENIOR 7 ADMN.
MANAGERI | MANASERN | MANAGER! | ENGINEER | ENGWeER! | ENGINEER MW | ENGINEER! | CADDTECH' | proceesionaL|

PHASE DESCRIPTIONS $175.00 $155.00 $144.00 $120.60 $720.00 $110.00 $90.00 $95,00 $60.00
WRD ‘LKMP cAa MAD WwW Sur AF) aK MS

EXPENSES:
TRAVEL- MILEAGE, ETC.
POSTAGE & COMMUNICATION
PRINTING TOTAL BILLING RATE COSTS
TESTING EQUIPMENT RENTAL

SUBCCNSULTANTS:

includes admin. Fea at we

SUBTOTAL BILLING RATE COSTS, SUBCONSULTANTS:
(SUBCONSULTANT)
(SUBCONSULTANT) REIMBURSABLE EXPENSES;
SUBCONSUL TANT, includes admin, fea of 3%

$0,749

RA

: : Nashua Department of Public Works

*:
Revised July 22,2016

TOTAL TOTAL
ADMIN. HOURS BILLING
PROFESSIONAL | RATE

COSTS

TOTAL TOTAL
EXPENSES | BLLUNG+
EXPENSES

PROJECT PROJECT PROJECT SENIOR SENIOR
MANAGER M | MANAGER | MANAGER) | ENGINEER | ENGINEER) | ENGINEER | ENGINEERT | GADD TECH ®
PHASE DESCRIPTIONS $175.00 5155.00 $144.00 $120.00 sr2n.00 $110.00 $90.00. sega $80.00

WRD KAP CAB MAD aw SMT AFL JHv MS

EXPENSES:
TRAVEL- MILEAGE, ETC.
POSTAGE & COMMUNICATION
PRINTING TOTAL BILLING RATE COSTS
TESTING EQUIPMENT RENTAL

SUBCONSULTANTS:

includes: admin, Fee of a

SUBTOTAL BILLING RATE COSTS, SUBCONSULTANTS:
(SUBCOASULTANT)
{SUBCONSULTANT) REIMBURSABLE EXPENSES:
(SUBCONSUL TANT} inctudes admin. foe of oy

$15,000

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month
and must include a detailed summary of the expenditures reported in a form that supports the
approved budget. Specifically, DesignLAB agrees to provide the following with each request for
payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number,
a listing of personnel hours and billing rates, and other expenditures for which payment is
sought.

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by DesignLAB. The City of Nashua
will pay DesignLAB within 30 days of approval by the City of Nashua of the submitted invoice
forms and progress reports. The City of Nashua will make no payments until the invoice forms
and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until executed by
the City of Nashua.

6. NoTIcEs. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: DESIGNLAB REPRESENTATIVE:

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed
to be given to and received by the addressee thereof on the third business day after being deposited
in the mail. The City of Nashua or DesignLAB may change the address or representative by giving
written notice to the other party.

AG 3 of 4

: Nashua Dapartmant of Pubic Works

#
Revised Juty 22,2016

TOTAL TOTAL TOTAL TOTAL
PROJECT PROJECT PROJECT SENIOR SENIOR ADMIN,
MANAGER | MANAGER | MANAGERI | ENGINEERH | ENGINEER! | ENGINEERIN | ENGINEER! | CADD TECH | peoressionans| “OURS | BILLING EXREHSES | Sura
RATE EXPENSES
PHASE DESCRIPTIONS 2175.00 8155.00 $144.00 $130.08 8170.00 $1100 590.00 $95.00 $an.00 coats
MAD A Sut MS

wero AKMP can AFL aw O%

EXPENSES:
TRAVEL: MILEAGE, ETC.
POSTAGE & COMMUNICATION

PRINTING TOTAL BILLING RATE COSTS
TESTING EQUIPMENT RENTAL

SURCONSULTANTS:

includes admin. Fee of om

TANTS; SUBTOTAL BILLING RATE COSTS, SUBCONSULTANTS:
{SUBCONSULTANT)

(SUBCONSULTANT) REIMBURSABLE EXPENSES:
{SUBCONSULTANT) includes admin. fee of

$24,382

; Nashua Department of Public Works
*
Rovised July 22,2018
TOTAL TOTAL

EXPENSES | BILLING +
EXPENSES:

PROJECT PROJECT PROJECT SENIOR SENIOR ADMIN, Retieed eLine
1 \ PROFESSIONAL | RATE

PHASE DESCRIPTIONS $175.00 $155.00 $144.00 $130.00 $120.00 $110.00 $90.00 $95.00 $80.00 cOsTS
ary) us

ENGINEER i ENGINEER| | CADD TECH II

‘WRD LXMP CAB HAD SMT AFJ dH

O%

EXPENSES:
TRAVEL- MILEAGE, ETC.
POSTAGE & COMMUNICATION

PRINTING TOTAL BILLING RATE COSTS
TESTING EQUIPMENT RENTAL

‘AL: SUSCONSULTANTS:

includes admin. Fee of oe

SUSTOTAL BILLING RATE COSTS, SUBCONSULTANTS: $33,173
(SUBCONGULTANT)

(SUBCONSULTANT) REIMBURSABLE EXPENSES:
(SUBCONSULTANT) aciudes admin. fee of O%
AL:

$8.978 $33,358

This sproadshest ta using our labor rates from attacked spreadehast

TOTAL TOTAL. TOTAL TOTAL
JOB CATEGORY | JOB CATEGORY | JOB CATEGORY | JOB CATEGORY | JOB CATEGORY | JOB CATEGORY | JOA CATEGORY | JOB CATEGORY | JOBCATEGORY | yours BILLING EXPENSES | BILLING+
& HALY RATE S& HRLY RATE & HALY RATE & HALY RATE &HALY RATE & HALY RATE & HALY RATE & HALY RATE & HALY RATE RATE EXPENSES:
PHASE DESCRIPTIONS $200.00

s1an90 $195.00 $118.00 $85.00 $0.00 40,00 costs

Psne(pal Se PM Se Scientist Peaject Enginaor Stott Engineer CAOD Tech Aghnin fanne of blended | name or blended

EXPENSES:
TRAVEL: MILEAGE. ETC.
POSTAGE & COMMUNICATION
PRINTING TOTAL BILLING RATE COSTS
TESTING EQUIPMENT RENTAL
Database Report

SUBCONSULTANTS:
inctudea admin. Fee of
SUBTOTAL BILLING RATE COSTS, SUBCONSULTANTS:

REIMBURSABLE EXPENSES:
includes admin. fee of

Castagna Consulting Group

Principal Hourly Rate at $125/hour

Proposed Work:

TASK 1: Estimate

TASK Work Approximate
Hours

TASK 1: Programming Review existing conditions at 8 $1000
and Existing building and site including
Building/Site slab; coordinate with design
Investigation team
TASK 2: Concept Review concept for buiidability; 8 $1000
Development provide comments and

suggestions

Estimate renovation project 44 $5500
TASK 3: Estimate based on documents provided

from design team; coordinate

as needed
TASK 4: Final report No work

Total $7500

Reimbursable Expenses | Travel $176

Printing / Other $100

20) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

September 1, 2016
Memo #17-042

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AMENDMENT #1 HAYNER SWANSON, INC. — PROFESSIONSL ENGINEERING
SERVICES, BURKE STREET FACILITY (VALUE: $21,960)
DEPARTMENT: 129 BUILDINGS; FUND: CITY BUILDINGS EXPENDABLE TRUST

Please see the attached communication from Lisa Fauteux, Director of Division of Public Works dated
August 25, 2016 for the information related to this purchase.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Director of Division of Public Works, Board of Public Works (8/25/2016 meeting) and the Purchasing

Department recommend the approval of this amendment in an amount of $21,960 to Hayner Swanson,
Inc. of Nashua, NH.

A Five —

Spo —

Purchasing Manager

Cc: L Fauteux J Griffin

229 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

C. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

Lisa Fauteux, Director
Administration Department

Amendment Hayner Swanson, Inc. — Professional Engineering Services, Burke Street
Facility

To approve Amendment #1, for project management support of the Burke Street
Facility, with Hayner Swanson, Inc. in the amount of $21,960. Funding will be
through Department: 129 Buildings; Fund: City Buildings Expendable Trust.

Proposal

The original agreement executed in March 2016 for $9,999 with Hayner Swanson,
Inc., was for preliminary project management support services related to the
construction of a new DPW facility on Burke Street.

Amendment #1 is for continued project management support services on an ongoing
and as-needed basis, as requested by the City. Under this amendment, services
provided include support during the programming and conceptual design efforts
proposed by HKT Architects, Inc.

The attached Hayner Swanson, Inc. proposal outlines a list of anticipated services for
this amendment.

EV Hayner/Swanson, inc.

Civil Engineers/Land Surveyors

July 29, 2016

Ms. Lisa Fauteux
Director of Public Works
9 Riverside Street
Nashua, NH 03062

Dear Ms. Fauteux:

In response to your request, we are submitting this proposal to amend our contract to provide
professional services in support of the City of Nashua’s project to construct a new DPW facility

on Burke Street.

Hayner/Swanson, Inc. (HSI) proposes to continue to provide project management support
services in this ongoing effort. These services will be provided only as specifically requested by

the City on an as-needed basis.

Under this contract amendment we will provide services during the programming effort proposed

by HKT Architects, Inc.
Anticipated services include:

Task 1 Programming Phase
Project Manger 48 hours x $150/hr= $7200
Admin 6 hours x $60/hr= $360
Task Total =

Task 2 Concept Development
Project Manger 32 hours x $150/hr= $4800
Admin 4hours x $60/hr= $240
Task Total =
Task 3 Estimate
Project Manger 16 hours x $150/hr= $2400

Admin 4hoursx $60/hr= $240
Task Total =
Task 4 Final Report
Project Manger 16 hours x $150/hr= $2400
Admin 4hours x $60/hr= $240
Task Total =

3 Congress St. Nashua, NH 03062-3301 + (603) 883-2057 (5057 (fax)

$7560

$5040

$2640

$2640

» www, hayner-s Wanson.cain