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architects inc.

Letter to Lisa Fauteaux
August 2, 2616
Page 3

o HKT will work with the cost estimator to clarify issues and develop
soft costs in order to produce a Total Project Cost Estimate that
can be presented to the Board of Aldermen.

o The City will be involved in the development of some soft costs.

o HA&T Structural cost estimating input and review relative to
structural steel frame and roof frarning is included in the in Task 2.

o Presentation of the estimate to the City.

TASK 4 — Final Summary Letier: HKT will provide a summary letter of the entire
process.

Consultants

The consultant effort for this phase includes work by Hoyle, Tanner and
Associates, civil and structural engineers, Maintenance Design Group, operations
and equipment, Nobis Engineering, geotechnical and environmental services and
Castagna Consulting Group, cost estimator. Spreadsheet with individual scopes,
hours and fees are attached. No other consultant work is planned during this
phase.

Proposed Fee

The fee for the scope of work listed above is based on hourly fees and anticipated
reimbursable expenses. Slab and foundation investigation and drilling have been
excluded in this phase and will be scheduled during a subsequent phase. The
following breakdown of hours per task is provided with expected reimbursable
expenses:

TASK 1

. TASK 2 TASK 4
Item erearemmns Concept = a = Summary
investigation Development Letter
HKT Architects, Inc.

Principal 56 48 8 12
Project Architect 42 98 4 24
Senior Designer 48 48 Q 0

Total $ Based on Standard
Hourly Rates $18,850 $25,450 $1,900 $5,100

Printing Costs at $900; Mileage at 90 miles per round trip - 9

Reimbursable Expenses trips equal $450 = $1,350

Maintenance Design Group

Senior Facility Design Manager 28 12 0 0
Facility Design Manger 86 QO 0 0
Project Assistant 19 0 0 0

Total $ Based on Standard

Hourly Rates $24,173 $2,784 $0 $0

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, designLAB shall
furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the
work described.

DESCRIPTION OF WORK: Complete a full assessement of the Nashua Public Library
building, grounds and systems as outlined in the scope of work in RFP0357-100421

. PERIOD OF PERFORMANCE. designLAB shall perform and complete all work by September
30,2022 which date shall only be altered by mutually approved written agreement to extend the period of
performance or by termination in accordance with the terms of the contract. designLAB shall begin

performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City of
Nashua.

4, COMPENSATION. DesignLAB agrees to perform the work for a total cost not to exceed
Eighty eight thousand, eight hundred and thirty dollars. ($88,830 )

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless DesignLAB has received a written exemption from the City of Nashua, DesignLAB shall
submit monthly requests for payment for services performed under this agreement in accordance
with the values stated in the Agreement. Such requests shall be supported by such data
substantiating the DesignLAB’s right to payment as the City of Nashua may reasonably require.
DesignLAB shall submit monthly requests for payment for services performed under this
agreement shall be submitted as follows:

Electronically via email to VendorAPInvoices@NashuaNH. gov
OR
Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060

Please do not submit invoices both electronically and paper copy.

AG 2 of 4

Letter to Lisa Fauteaux
August 2, 2016

Page 4
TASK 1
: TASK 2 TASK 4
Item Programming Concept a euiae Final
7 Development Report
Investigation

Expected Reimbursable Mileage at $63.25; Airfare at $1200; Hotel at $350; Meals at
Expenses $300;

Car Rental at $1380; Phone/postage/printing/parking/fares at
$200 = $2,243.25

Hoyle, Tanner and Associates, Inc. Civil
Project Manager lil 12 12 0 0
Senior Engineer fi 28 is 0 0
Engineer Iit 18 16 0 0
Admin. Professional ! 9 2 0 0
Total $ Based on Standard
Hourly Rates $8,440 $6,100 $0 $0
Reimbursable Expenses Printing Costs at $25 Task 1 and $75 Task 2; Mileage at
$275 Task 1 and $85 Task 2 = $460
Hoyle, Tanner and Associates, Inc. Structural
Project Manager Il 26 i3 0 0
Project Manager | 124 48 0 0
CAD Tech II 24 0 oO 0
Admin. Professional | 5 5 0 0
Total $ Based on Standard
Hourly Rates $24,206 $8,967 $0 $0
Reimbursable Expenses Printing Costs at $9 Task 2; Mileage at $176 Task 1 = $185
Nobis Engineering, Inc.
Principal 2 0 0 o
Senior PM 6 0 0 0
Senior Scientist 8 0 0 0
Project Engineer 18 0 oO 5
CADD Tech 2 0 0 6
Admin 2 0 0 0
Total $ Based on Standard
Hourly Rates $4,940 $0 $0 $0
Reimbursable Expenses Mileage at $22; Testing rental equipment at $563 = $585
Castagna Consulting Group
Principal 8 8 44 Q
Total $ Based on Standard
Hourly Rates $1,000 $1,000 $5,500 $0
Reimbursable Expenses Printing Costs at $100; Mileage at $176 = $276
SUB-TOTAL PER TASK $82,609 | $44,301 | $7,400 | —_—$5,100
TOTAL FOR STUDY $139,410
ESTIMATED REIMBURSABLE
EXPENSES: ALL TASKS $5,099.25
TOTAL FOR STUDY
INCLUDING
REIMBURSABLES $144,509.25

Geotechnical Review of Test
Pits -8 hrs @ $115 per hour

Additional $920 as Needed

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architects inc.

Letter to Lisa Fauteaux
August 2, 2016
Page 5

Any work that is beyond the scope of work shail be billed as additional services
based on hourly fees with an upset limit. In no case will we commence any
additional services without your written approval. Hourly rates for HKT shall be as
follows:

Principal $175/hour
Associate $150/hour
Project Manager $150/hour
Project Architect $125/hour
Senior Designer $100/hour

Hourly Rates for the Castagna Consulting Group is as follows:
Principal $125/hour

Hourly Rates for Maintenance Design Group are attached. Hourly Rates for Hoyle,
Tanner and Associates and Nobis Engineering Inc. are shown on their individual
spreadsheets. If the City is able to do some test pitting, Nobis would provide a
geotechnical engineer to take a look at soils.

We will invoice you monthly and payment is due in thirty (30) days of the invoice
date.

If you are in agreement with this proposal, please sign and date two copies and
return one to our office.

Very truly yours,
HKT Architects Inc.

=n hene

cc: File
Attachments: Spreadsheets and Hourly Rates: HKT, H&T Civil and Structural,
MDG and Nobis

fia: JAProposals & Qualiicafonsi20%5 Pubbe Proposafalt5ad Nashua, NH Pubbe Works Facdity\August Fee with Further Fee Recucdonsilug Programming Concepta! Design Fee - Sure Street Nashua
Pubke Works.docx:

DETAILED HKT FEE ESTIMATE FORM {DFE)

Project: Nashua DPW: Renovation Construction Budget: TBD
Date: 8-2-16 Profit Rate:
Wks of Const: Multiplier:
HoursfWk of CA: Hrs/Sht thru Code 50:
Prepared By: WRH/JMS | No. of Dwgs: fo
Revision: Conslit Markup:
Average Hrly DL+IL+Profit: Mise Markup:
LABOR CODE & TASK PRINCIPAL | PROJ. ARCH |SR DESIGNER| PROJ. MGR. CA TOTALS
TASK 1: Programming and investigation PRINCIPAL | PROJ. ARCH |SR DESIGNER] PROJ. MGR. CA TOTALS
Kick-off Meeting 6 6
16
Department Programming interviews with MDG 16
Site Visit: Exisitng DPW Facilities; Meet with 16
School Dept. 8 8
Review Programming Documents 4 2 6
Review Programming Documents with Client 6 6 12
Revise and Finalize Program 4 2 6
Field Measure Existing Bldg. 8 8 8 24
Produce Exisitng Condition Drvgs in CAD 8 40 48
Manage/Coordinate Consultants 4 8 12
0
SUBTOTAL CODE 10/HRS 56 42 48 0 0 146
SUBTOTAL DL+IL $9,800 $5,250 $4,800 $0 $0 $19,850
SUBTOTAL FEE $9,800 $5,250 $4,800 $0 50 $19,850
TASK 2 Concept Development PRINCIPAL | PROJ. ARCH |SR DESIGNER! PROJ. MGR. CA TOTALS
Initial Conceptual Design 16 40 40 $6
Coordinate with Consultants 4 8 42
Preliminary Code Review 2 2 4
Review Structural Civil Conceptual Plans/Details S
2 4
Present Concept Plan to City 4 4 8
Develop and Finalize Design 8 24 32
Outline Specifications for Estimator 4 8 12
Prepare Conceptual Set for Estimator 4 8 12
Manage/Coordinate Consultants 2 4 8
Final Meeting with City 6 6
0
SUBTOTAL CODE 30/HRS 48 98 48 0 0 194
SUBTOTAL DLHL $8,400 $12,250 $4,800 $0 $0 $25,450
SUBTOTAL FEE $8,400 $12,250 $4,800 $0 30 $25,450
TASK 3 Estimate PRINCIPAL | PROJ. ARCH |SR DESIGNER; PROJ, MGR, CA TOTALS
Coordinate with Consultants 2 4 6
Present Estimate to City 6 6
SUBTOTAL CODE 40/HRS 8 4 6 0 0 12
SUBTOTAL DL+IL $1,400 $500 $0 $0 $0 $1,900
SUBTOTAL FEE $1,400 $500 $0 $0 $0 $1,900
TASK 4 Summary Letter PRINCIPAL | PROJ. ARCH |SR DESIGNER] PROJ. MGR. CA TOTALS
Summary Letter with attached documents from 36
consultants 12 24

Up-dated 04-09-07

Det Fee Est (DFE)

Page 1

LABOR CODE & TASK PRINCIPAL | PROJ. ARCH [SR DESIGNER] PROJ. MGR. CA TOTALS
0
SUBTOTAL CODE 50/HRS 12 24 0 0 a 368
SUBTOTAL DL+4IL $2,100 $3,000 $0 $0 $0 $5,100
SUBTOTAL FEE $2,100 $3,000 $0 $0 $0 $5,100
TASK PRINGIPAL | PROJ. ARGH |SR DESIGNER| PROJ. MGR. CA TOTALS
0
0
SUBTOTAL CODE 60/HRS 0 0 0 0 Q 0
SUBTOTAL DL+IL $0 $0 $0 $0 $0 $0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0
TASK PRINCIPAL | PROJ. ARCH |}SR DESIGNER] PROJ. MGR. CA TOTALS
6
0
SUBTOTAL CODE 70/HRS 0 0 0 0 0 0
SUBTOTAL DL+IL $0 $0 $0 $0 $0 $0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0
Total Hours 124 168 96 0 0 388
Total Direct Labor $21,700 $21,000 $9,600 $0 $0 $52,300
Total indirect Labor $0 $0 $0 $0 $0 $0
Profit $0 $0 $0 $0 $0 $0
TOTALS $21,700 $21,000 $9,600 $0 $0 $52,300

Up-dated 04-09-07

Det Fee Est (DFE)

Page 2

LABOR CODE & TASK PRINCIPAL | PROJ. ARCH |SR DESIGNER! PROJ. MGR. CA TOTALS
CONSULTANTS: MARKUP CONTGCY | SUBTOTAL
$0
CONSULTANTS Total $0 $0 $0
MISCELLANEOUS:
Printing $900 $0 $900
Mileage: 90 mi. rnd trip (9 No of Trips x $50/irip) $450 $0 $450
MISC Totai $1,350 $0 $1,350
GRAND TOTAL $53,650

Up-dated 04-09-07

Det Fee Est (DFE)

Page 3

Public Works Facility — 141-143 Burke Street Maintenance Design Group
Nashua DPW

Nashua , NH

2-Aug-16

WORK EFFORT

Task A: Programming + Investigation

Work Element FDP SFDM FDNM SFD FD PA AA Total

Orientation Meeting (conference call) 2 2

Data Collection/interviews 20 20

Space Needs Program 4 24 3

\Working Paper 1 40 16

Quality Control 2

Subtotal Labor Hours 0 28 86 0 0 19 0 133

Hourly Labor Rate $ 252.00 §$ 232.00 $ 185.00 $ 147.00 $ 115.00 § 93.00 $ 83.00

Labor Subtotal Task A1 $ - $ 6,496.00 $ 145,910.00 $ - $ - $ 1,767.00 $ - $ 24,173.00

EXPENSES

Item oly. Unit Cost Total

Mileage 110 mile $ 0.575 $ 63.25

Airfare 2 roundtrip(s) at $ 600 $ 1,200.00

Hotel 2 days at $ 175 §$ 350.00

Meals 4 days at $ 75 3 300.00

Car rental 2 days at $ 65 $ 130.00

Phone/postage/printing/parking/fares $ 200,00

Expenses Subtotal $ 2,243.25

Total Labor and Expenses Task A‘ - Programming + $ 26,416.25
Task A2: Concept Development

Work Element FDP SFDM FDM SFD FD PA AA Total

Concept Design - Review and Comment 12

Subtotal Labor Hours Q 12 0 0 0 0 0 12

Hourly Labor Rate $ 252.00 $ 232.00 $ 185.00 $ 147.00 $ 115.00 $ 93.00 $ 83.00

Labor Subtotal Task A $ - $ 2,784.00 $ - $ - $ : $ - $ - $ 2,784.00

EXPENSES

ttem Oty. Unit Cost Total

Mileage mile $ 0.575 $ -
Airfare roundtrip(s) at 3 600 $ .
Hotel days at $ 175 $ -
Meals days at $ 75 § -
Car rental days at $ 65 $
Phone/postage/printing/parking/fares

Expenses Subtotal $ -
Total Labor and Expenses Task B - Conceptual Design $ 2,784.00

DDS cesier Maintenance

2016 Hourly Billing Rate Schedule
July 1, 2016 - June 30, 2017

The following hourly rates are MDG Standard Billing Rates including overhead and profit.
Facility Design Principal $252.00

Senior Facility Design Manager $232.00

Senior MEP Engineer $198.00
Facility Design Manager $185.00
MEP Engineer $156.00
Senior Facility Designer $147.00
MEP Designer $115.00
Facility Designer $115.00
Project Coordinator $ 93.00
Project Assistant $ 83.00

Hourly rates are subject to annual adjustment

Direct expenses will be billed as incurred plus a 10% handling charge.

Updated 5/23/16

1600 Stout Street, Suite 940, Denver, Colorado 80202 phone 303.302.0266 fax 303.302.0270