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a A pm Ete , - Deputy Chief Gearge Walker
Nashua Fire Rescue Group 2. Station 4
Adminisirative Office Nashua Fire Rescue
70 East Hollis Street, Nashua, NH 03060 _—«(603) 594-3648

www.nashuafire.com Walkera@nashuanh.gov

To: Brian D. Rhodes, Assistant Chief of Department
From: George A. Walker, Deputy Fire Chief

Re: PPE Procurement (Sept. 2016)

Date: June 27, 2016

Chief Rhodes,

1 am requesting permission to move forward with the procurement of 10 (Ten) sets of
Personal Protective Equipment (PPE) from Bergeron Protective Clothing of Epsom, NH. The
quoted price per set is $ 1,784.21 for a total of $ 17,900.00, including shipping. This is an
increase over last year of $83.55 per set, which is below the contracted price increase of no
more that 5% through June 30, 2017.

This pricing is part of a 3 year contracted price increase of no more than 5% per year,
through June 30, 2019.

The 10 sets will be issued to existing members per our current replacement schedule. |
have included the specifications for the PPE that will be manufactured by Globe
Manufacturing, a New Hampshire Company.

Respectfully,

henge a lrthz,

George A. Walker
Deputy Fire Chief

HOKe- &kO1T

BERGERON

PROTECTS ELOTHIANES

/Va shite

QUOTATION

Doc. Date: 05/27/2016

‘ a limited ability company Payment Terms : NET30

1024 Suncook Valley Hwy., Unit 5-D
Epsom NH, 03234

TEL: 603.736.8500
www.BergeronProtectiveClothing.com

Vaiid Until: =: 06/30/2017
Customer FO:
Salesperson : Maureen Gnecco

Page: Page 1 of 3

Bill To Ship To:

Nashua Fire Rescue Deputy George Walker
City Of Nashua 70 Hollis East Street
Attn: Accounts Payable Nashua NH 03060-0306
PO Box 2079

Nashua NH 03061-2019

enn

711/16 -6/30/17 Quote for Globe ivietro Jacket and G-Xtreme 3.0 pants. Annual price increase not to exceed

5% from 7/1/16 through 7/1/19

t 2 s 4 See pepe ie a as ea aS he a nei Sie « meaty Hizey : Ae,
A K27LMBM _—_ Globe Classix Metro Jacket, Advance

‘ iD Color: Gold
-Advance Outer shell
-Caldura SL2i Thermal Liner
-Crosstech Black Moisture barrier
-3-inch Lime/yellow triple trim NYC style
{officers red/orange}
-3-inch Scotchlite letters arched row B: "NASHUA"
-Snaps in/Hook and Dee out closure
-2 x10 x 6 half high pockets
~Full Kevlar lined pockets
-Suniance Flashlight holder-right chest
-Self mic strap on stormflap, top slanted towards left
side
-Self mic strap above utility pocket
-Utility pocket 2x4x8 left chest
-Black Gemini XT cuffs
-Nomex wrister with thumb loop
-Crosstech adjustabie sleeve wells
-No trim on bottom of extended back

1 KO?LMB Globe, Classix Metro Jacket, Brigade 750 {aka Nomex)

Color: White
Trim Color: Red Orange

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Your Coat
1,006.89

978.68

Financing options available on some turnout gear purchases Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject io change by the Manufacturer without notice. TERMS are NET 30 DAYS.

From: BERGERON PROTECTIVE CLOTHING LLC Document No.: 200533
To, Nashua Fire Rescue Doc. Date: 05/27/2016

| Quantiiy < Style _

. ” : Description eA oe ae tae Your Cast
For Chief's Officers
-Nomex Outer shell
-Caidura SL2i Thermal Liner
~Crosstech Black Moisture barrier
-3-inch Red/Orang triple trim NYC style
-3-inch Scotchlite letters arched row B: "NASHUA"
-Snaps in/Hook and Dee out closure
-2 x10 x 6 half high pockets
-Full Keviar lined pockets
-Sunlance Flashlight holder-right chest
-Self mic strap on stormflap, top slanted towards left
side
~Self mic strap above utility pocket
-Utility pocket 2x4x8 left chest
-Black Gemini XT cuffs
-Nomex wrister with thumb loop
-Crosstech adjustable sleeve wells
-No trim on bottom of extended back
4 19721 Letier, 3" Scotchlite

Add $2.45/letter to add last name to tail of jacket or rank to jacket. Letters sewn directly

onto jacket
(officers are red/orange)
"DEPUTY CHIEF" two lines, row E &émme: F

Ai-~. 227LMB Globe, G-Xtreme 3.0 Pant, Advance Globe Quotation 777.32
x DO. Color: Gold
— -Advance

-Caldura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch Lime/yellow triple trim at cuff
(officers red/orange)
-Zipper/Veicro fly closure
-Nomex beit closure
-Dragon hide knees
-Silizane padded knees sewn on liner
-2x10x10 pockets
-Keviar lined expansion pockets
-Black Gemini XT self cuffs
4 237LMB Globe, G-Xtreme 3.0 Pant, Black PCA Advance Globe Quotatior 795.28

Color: Black
Trim Color: Red Orange

Financing options available on some turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject to change by the Manufacturer withoul notice. TERMS are NET 30 DAYS.

From: BERGERON PROTECTIVE CLOTHING LLC

Ta, Nashua Fire Rescue

. Styfe

_ Quantity

Chief Officers only

Black Advance

-Caidura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch red/orange triple trim at cuff
-Zipper/Velcro fly closure

-Nomex belt closure

~Dragon hide knees

-Silizone padded knees sewn on liner
-2X10x10 pockets

-Keviar lined expansion pockets
~Black Gemini XT self cuffs

Document No.: 200533
Doc, Date: 05/27/2016

Your Cest

Financing options available on some turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote

is based on current prices which are subject to change by the Manufacturer wi

thout notice. TERMS are NET 30 DAYS,

25) THE CITY OF NASHUA ‘The Gate City”

Financial Services

Purchasing Department

September 1, 2016
Memo #17-047

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: CHANGE ORDER #1 TO THE LAWSON/KRONOS ERP SYSTEM CONSULTING
SERVICES CONTRACT (VALUE: NOT TO EXCEED $90,000)
DEPARTMENT: 113 BENEFITS; FUND: GENERAL FUND BENEFITS INTERNAL
SERVICE FUND

By way of background, the City of Nashua implemented the Lawson Software suite of financial
applications as part of its ERP Project. The FINPRO (Financial and Procurement) modules were
implemented and went live during April 2012. FINPRO includes modules such as general ledger,
accounts payable, requisitions, purchase orders and cash book. In January 2013, the Human Capital
Management (HCM) modules were implemented and went live. HCM modules include payroll, benefits
and human resources. .

Atits June 1, 2016 meeting, the Finance Committee approved a contract not-to-exceed $90,000 with
Surety Systems, Inc. which provided the City with a Lawson consultant who has worked with Payroll,
Benefits, and Human Resources to document, troubleshoot and improve implementation, and train
employees. Because the staff has completely turned over during the past year, continuing this
engagement is necessary.

Change Order #1 is for an additional amount of $90,000 bringing the contract total after this Change
Order to a total not-to-exceed $180,000.

The change order will provide an additional 13 weeks of consulting at $142/hour plus expenses. The
consultant will continue to provide Lawson HR/Benefits/Payroll support. He will train the new Payroll
Manager and new Payroll Analysts. He will provide training to new Benefits and HR employees so that
they can perform routine processing and varied system queries, set up benefits plans, implement pay
scale changes, set up and process CY16 Affordable Care Act reporting, etc. He will continue to work with
City Hall, the School District and the Police Department on a series of incremental! improvements in the
use of Lawson’s HCM capabilities.

The present contract with Surety Systems, Inc. is attached for reference.
The Director of Human Resources, Director of Information Technology, Chief Financial Officer and the
Purchasing Department recommend approval of Change Order #1 with Surety Systems, Inc. of Raleigh,

NC for an amount not to exceed $90,000.

Respectfully,

(%e | W—
an Kooken

Purchasing Manager

Cc: L. Budreau J. Griffin

229 Main Street * Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3344

DocuSign Envelope [D: 4E192A7E-8DB8-41CA-A168-0C3D22B8437A

y

Br

SURETY SYSTEMS
STAFFING SERVICES AGREEMENT

This Agreement is made on June 2 ,2016 by and between Surety Systems, Inc., a North Carolina Corporation
("Surety"), jointly with its back-office staffing partner, RK. Payroll Solutions, Inc., a North Carolina Corporation
("RKPS"), jointly referred to as "Surety and RKPS", and City of Nashua referred to as ("Client").

WHEREAS, the Client desires that Surety and RKPS provide it the services of personnel ("Contractors") on the
terms and conditions herein and the Addendum attached hereto ("Addendum").

NOW, THEREFORE, the parties agree as follows:

1. Contractor. Surety shall provide the Client with the services of Contractors identified in the Addendum
("Contractor"). The Contractor shall provide the services the Client requests of the Contractor in connection with
the job description set forth in the Addendum. Services provided by the Contractor hereunder shall be under the
direction, supervision and control of Client, and shall be provided at the Client's work site, or as otherwise set forth
in the Addendum, or at such other place as directed by Client. The Client has had the opportunity to interview the
Contractor and has selected the Contractor based upon the Client's determination that the Contractor possesses the
requisite skills, experience, background and education to satisfy the requirements of the Client. Surety and REPS
make no representation or warranty as to the skills, experience, background or education of the Contractor, it being
the sole responsibility of the Client to determine that the same are acceptable, and Client shall hold Surety and
RKPS harmless from any liability as the result of the same.

2. Billing. The Client, on a weekly basis, shall approve the Contractor's weekly time sheet. The total hours on
the Contractor's time sheet, approved by both the Contractor and a representative of the Client, shal! constitute a full
and complete acceptance of the accuracy of the time sheet.

The Client will be invoiced by RKPS, our back-office staffing partner, weekly for all amounts payable by the Client
pursuant to the terms hereof. Invoices are payable to:

RK Payroll Solutions, Inc. c/o Surety Systems, Inc.
8081 Arco Corporate Drive, Suite 200, Raleigh, NC 27617

3. Payment. As consideration for the services to be provided by Surety and RKPS and the Contractor
hereunder, the Client shall pay the applicable hourly bill rate for each hour worked by the Contractor for the Client,
together with all applicable state, county or local sales tax, as required by law but not payroll. taxes and
governmental insurance such as federal income tax, medicare, social security or state or federal unemployment. .
The Client shall pay the hourly billing rate, as set forth in the Addendum, for all hours worked by the Contractor for
the Client. All invoices shall be paid by the Client. Invoices not paid within thirty (30) days from the date thereof
may cause Surety or RKPS to terminate the services, in which case the Client agrees to not receive services from a
terminated Contractor either directly or indirectly until all overdue amounts are paid to RKPS.

4, RKPS Responsibilities. RKPS, as the employer of the Contractor, shall be solely responsible, at its own

- expense, for paying all amounts due to or for the benefit of the Contractor; to pay and withhold all benefits, payroll
taxes, workers compensation premiums or taxes and unemployment taxes required to be paid and/or withheld in
connection with the Contractor's services provided hereunder; and to otherwise comply with all laws and regulations
imposed on RKPS as the employer of the Contractor. The Client shall have no liability to pay any amounts to the
Contractor, or otherwise provide the Contractor with benefits and/or pay or withhold any payroll taxes imposed on
amounts eared by the Contractor. In the event that the Contractor is a subcontractor to Surety and RKPS, the
Client will be notified in the Addendum to this Agreement.

5. At-Wiil Services. Contractors’ work will be provided to the Client on an “at will” basis. This means that any
Contractor may be terminated with or without cause at any time. In the event of a termination of services of any
Contractor assignment, the Client is responsible for payment for all hours worked up to the point of termination, and
will provide a signed time sheet to RKPS identifying the hours worked up to the point of termination.

DocuSign Envelope ID: 4€192A7E-8DB8-41CA-A168-0C3022B8437A

6. Representation rights. Without Surety's prior written approval, Client will not solicit for employment or
hire in any capacity (or knowingly assist a third party to do so) any Contractor for the period of twelve (12) months
following (i) the last date of services provided by Contractor to Client or (ii) the date the Contractor was presented

by Surety to Client for consideration, whichever is later. If Client breaches this Section 6, then Client immediately
shall pay to Company the Contractor's hourly rate multiplied by the number of hours worked.

7. Relationship of Parties. Neither this Agreement nor the services to be provided hereunder shall be
construed to create any relationship of employment, agency, partnership or joint venture between Surety and RKPS
and the Client or between the Contractor and the Chent.

8. Amendment. This Agreement may not be amended, except by a writing or an additional Addendum
executed by Surety, RKPS and the Client.

9. Surviving Sections. Notwithstanding termination and/or completion of and payment of the services hereunder,
Client shall remain obligated under all those provisions of this Agreement which by their nature and effect obligate
Client for a time period beyond termination and/or completion.

10. Entire Agreement. This Agreement, and accompanying Addendums, sets forth the entire agreement of the
parties and supersedes all other oral or written agreements between the parties.

11. This Agreement shall be governed and construed in accordance with the laws of the State of New Hampshire
and any action brought relating to said Agreement or the work performed or to be performed thereunder shall be
brought in the Hillsborough County (New Hampshire) Superior Court Southern Judicial District or in the New
Hampshire 9" Circuit Court situate in Nashua, New Hampshire and not elsewhere.”

IN WITNESS WHEREOF, the Agreement has been executed as of the date and year set forth
above.

For Client:
Name: Jim Danchess

Title: Maree L._\ LL

For Surety Systems: watthew wright

Name:

Partner
Title:
Signature: Matthew Writ

6/21/2016
Date:
For RK Payroll Solutions:

Dave Haney

Name:
Title: vice President
Signature: Dane Kaury

6/21/2016
Date:

DocuSign Envelope ID: 4E192A7E-8DB8-41CA-A168-0C3D22B8437A

ADDENDUM TO STAFFING SERVICES AGREEMENT

CLIENT COMPANY NAME: City of Nashua
WORK SITE ADDRESS: 229 Main Street, Nashua, NH 03060
CONSULTANT NAME: Tim Kraynak

JOB TITLE OR DESCRIPTION: Lawson HR/PR Consultant
PROJECT DETAILS:
Consultant will be responsible for providing Lawson HR/Benefits/Payroll support.

Will work with the Compensation Manager and Analysts to document and streamline the current payroll
process. The desired result is to transition documented knowledge to a new Payroll Manager so that
he/she is able to process routine payrolls, and more importantly, to conduct a wide variety of Lawson
functions related to collective bargaining agreement implementations, pension and employment tax
payments and reporting, etc.

Will review and assess the City’s implementation of Lawson’s Human Capital Management (HCM)
module, create documentation of current processes, and make recommendations for improvement.

Will provide Lawson training to new Benefits and HR employees so that they can perform routine
processing, perform varied system queries, set up benefits plans, set up and process CY16 Affordable
Care Act reporting, and begin a path of incremental improvements in the use of Lawson’s HCM

capabilities.
EXPECTED START DATE: June 6, 2016
HOURLY BILLING RATE: $142/hour plus expenses

FOR CLIENT: . FOR SURETY SYSTEMS, INC:

Name."

as

Matthew wright
Lif) Name:

. Partner
Title:

Signature: yy Signature: NMatteew Wriglet
Date: el2iiL2 pate. 0/21/2016

Htle: hase | fN

Bidder Location
St Petersburg FLA
Roth IAMS and Canada

Burlington VT,

Cx Associates Portland ME
LLB Architects Pawtucket, RI
Dennis Mires Manchester, NH

designLAB architects Boston, MA

NY, NY and San Juan,
Marvel Architects Puerto Rico

Subcontractors listed

None

None, will use in-house staff

AMM Fogarty Cost estimating
Nitsch Engineering

Roome and Guarracino Engineering
Building Engineering Resources
Universal Environmental consultants

Le Messurier: Building envelope
Fitzmeyer and Tocci: HVAC
Lumen Studios: lighting

C3 (code assessment)

RFS engineering (mechanical and electrica
Building enclosure associates (envelope)
Harvey construction (costing) : optional

Harvey Construction (estimating)

Similar projects for firm/staff

Bid evaluation: facilities assessment

Proposal cost

$7,250
South Burlington library energy consultant $26,750
Vermont Dept. of buildings energy audit
Boston Public Health Commission $76,157
Littleton Town Hall, Littleton MA
Marion Town Administration Building
Extensive list of library projects, mostly feasibility studies
Nashua Community College Wellness center design $85,650
Littleton Opera house assessment
Amherst, NH police station assessment
Greater Nashua YMCA design
Bishop Guertin building envelope analysis
BPL McKim building master plan $95,730
Brandeis Goldfarb library assessment (Includes
Homer Babbidge Library (Uconn) : master plan, plaza study optional)
Phillips Exeter Academy library master plan
Brooklyn Public Library $117,380

Fitzmeyer and Tocci (mechanical systems) Snug harbor cultural center and Botanical Gardens

RWDI (building envelope)

Available unrestricted Trust funds as of 8/31: $ 127,000

YMCA Northeast Bronx

*not clear that these are assessments based on contract prices

Optional services

none listed

$3,875
blower door testing

none listed

none listed

Cost estimating: 9500
Telecom/Security: 3600
Structural engineer: 3600
Total optional: $13,000

none listed

Notes on process/experience

This company seems to misunderstand the project, their
proposal includes gathering data to hold in an asset management system
more like database entries than a comprehensive master plan

Firm specializes in energy consumption and efficiency, focus on energy audits

Promises a 30% savings in energy consumption

Scope focuses on energy efficiency, evaluating building envelope, lighting and HVAC for efficiency
Does not mention finishes, flooring, lighting design and bathroom fixtures, ADA compliance, etc.

Extensive experience with libraries, thorough plan including meetings with stakeholders before assessment begins
Scope mentions all areas of concern although it refers to details from a different project in another community

Thorough assessment covers all of the elements mentioned in the RFP as well as
as lighting recommendations and an ADA review. Mentions potential for solar PB,
plumbing upgrades and solutions for air handlers other than full replacement.
Costing would be based on recent projects and knowledge of the market

Great experience with assessing library buildings and master plans for same.
Thorough plan outline: kickoff, interviews, review of docs, bi-weekly status meetings
Offers Harvey Construction as optional for costing estimates; | would recommend we add that if we chose this vendor.

Thorough plan outline, includes grounds and recommended maintenance, lighting review as well as
all mechanical systems, windows and electrical systems. Costing provided by Harvey

DocuSign Envelope 'D: 4£192A7E-8DB8-41CA-A168-0C3D22B8437A

ADDENDUM TCO STAFFING SERVICES AGREEMENT
For RK Payroll Solutions:

Name: Dave Haney
Vi President

Title: ice Presiden

Signature: Dawe Kanry
6/21/2016

Date: