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Finance Committee Page 4
December 21, 2016

20 years to 2067. The lease assigns the Airport Authority the right to manage the airport on behalf of itself and
for the purpose of furthering aviation. There were fees that were set forth in the 1975 lease that specified how
much a tie down would cost, how much per square foot for hangar space and in the 2003 revision which took it
to 2047, that specific paragraph was eliminated and the authority to set fees and terms for all of the sub-leases
was granted to the Nashua Airport Authority. All of the buildings at the airport are privately funded, the land is
leased. Anyone who wants to buy a building or build a new building who wants financing is going to have to
produce a guarantee that they will be able to stay on that land for a period of time and granting the extension
for 20 years will help that. If we were to extend the lease for an additional 99 years from today to 2115 as a
date that would just sort of be convention and that would eliminate the need for us to come back periodically
and it would also grant assurance to investors coming in that they know they can feel comfortable either
financing something or putting up their own money to build at the airport.

Alderman Clemons

Do you know of a specific instance where a person was denied a loan because our current lease expires in
2047?

Alderman Schoneman

This issue came to the forefront now because of an occurrence exactly like that.

Alderman McCarthy

We continuously re-up the lease, we have does it at least a dozen times and | suggested to Alderman
Schoneman that it might make sense to just take care of it so a new fresh set of faces can do it the next time it
is necessary.

Alderman Siegel

We talked about maybe extending it by 99 years but this is 20 years, there’s no down side to that. We want
the Airport Authority to manage to the airport and we do want people to have confidence that their capital
improvements are not going to be yanked out from underneath them. Is there any reason why you wouldn’t
make it a 99 year extension?

Alderman Schoneman

| don’t see any down size and | checked with legal to make sure there was no issue with this. We talked about
99 years but the legal department said that the 99 years isn’t even specified in this case since there is no tax
associated with the transfer of ownership and that’s the only case where 99 years would apply. We can extend
it to whatever we want but just for clarity’s sake | am not suggesting a 99 year extension, I’m just suggesting
making it 99 years from now which would be 12/31/2115.

MOTION BY ALDERMAN SIEGEL TO AMEND BY AUTHORIZING AN EXTENSION TO DECEMBER 31,
2115, OF THE MASTER LEASE WITH THE NASHUA AIRPORT AUTHORITY AND IN THE LAST
SENTENCE TO STRIKE THE TEXT THAT IS THERE TO READ “UNTIL DECEMBER 31, 2115.”

ON THE QUESTION

Alderman O’Brien

| am not against this but are we cutting any future types of problems, financial issues with the city that could
happen and is it better to reflect this in the short-term. | just want to be cautious.

Finance Committee Page 5
December 21, 2016

Alderman Siegel

Whether or not we extend the lease we don’t get authority over the airport just by denying the extension of the
lease or not. All that would happen is that we would put at risk capital improvements. Everybody that wants to
build on a piece of land, if they want to get a bank loan they want to know that the land isn’t going anywhere
and we have seen a specific instance of that. As far as how the existing sub-leases are handled, that’s the
purview of the Airport Authority.

Alderman McCarthy

The Airport Authority was created by the state legislature in a set of acts that are attached to the end of the
Charter which give the Airport Authority the ability to lease property for an airport and to sub-lease property on
the airport.

Alderman Schoneman

The amount of money that is invested into some of those hangars is quite substantial and the longer the term |
think the more conducive it is to someone coming in and investing a large amount of money. The term of a
lease and what happens at the end of it are factors that weigh very heavily on someone’s decision to invest
and | think that if we were to do this until 12/31/2115 we will be giving the airport as much freedom as we can
in order to attract business investments in Nashua.

Alderman Siegel

The one concern that | do have is noted in the analysis, it’s about the types of leases that we are signing.
Twenty years with a 20 year option. | would suggest that, while not germane to this legislation; that the Airport
Authority be cognizant of the fact that the world changes a lot in 20 years. | hope that it’s fiscally prudently
managed because I’ve heard tails that the amount we are actually getting is minimal and then the chargebacks
are fairly substantial. There is a large gap between what we are charging the lease holders and what they are
charging for their sublets. That may or may not be true but just be aware of that.

Alderman Schoneman

We are aware of that and | think that the Airport Authority changes membership periodically and it’s a five
person Board and | think there is a greater sense now of looking to the future and making sure that we are
doing the right thing. We have some business minded people on the authority and we are looking at a
strategic plan and a new master plan.

MOTION CARRIED

MOTION BY ALDERMAN SIEGEL TO RECOMMEND FINAL PASSAGE AS AMENDED
MOTION CARRED

NEW BUSINESS — ORDINANCE — None

DISCUSSION

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURESFOR THE PERIOD

DECEMBER 2, 2016, TO DECEMBER 15, 2016
MOTION CARRIED

EDUCATION

Massachusetts Mantime
Academy, BS in
Emergency Management

CERTIFICATIONS

incident Cormmand
System Training
OSHA 40 / Hazwoper
Certified Community
Emergency Response
Team Training

EMILY NOYES

ASSOCIATE PROJECT MANAGER

EXPERIENCE

Emily utilizes her wide range of leadership and hands on experience to work with clients in
evaluating and enhancing all aspects of their Emergency Management needs. From risk assessments
to program/policy development and implementation, Emily brings practical solutions to the table for
all recovery efforts. Prior to joining iParametrics, Emily developed plans for hazard and nsk
reduction, as well as Environmental Health and Safety programs at a variety of manufacturing

plants. Emily earned her bachelor’s degree in Emergency Management.

Throughout her career she also intemed for Dana-Farber coordinating hospital wide training and a
full-scale exercise with other Boston Hospitals. While studying abroad in Denmark she interned for
the International Media Support Organization in implementing risk management programs. Most
recently, she has experience coordinating and planning recovery efforts for COVID-19 in the City
of Lowell EOC. She managed a multi-lingual city call center to increase vaccinated residents. Emily's
leadership, coordination and industry experience allows for a consistently positive outcome for

clients.

* COVID-I9 Pandemic Response, City of
Lowell, MA. Project Manager, Emergency
Management. Managed the City’s multi-
lingual COVID-19 Call Center, located in
the Emergency Operations Center.
Developed and implemented policies and
procedures, Coordinated efforts to reach
over 50,000 residents to aid with
vaccination and response support.

= HCG Associates. Associate Project
Manager. Coordinated with project
managers to develop reports and
remediation suggestions after completion
of Project Hazard Analysis of a variety of

companies in various industries, Developed
plans for hazard and risk reduction, as well

as Environmental Health and Safety for
client companies.
» Emergency Architects and Human Rights.

Worked risk and hazard reduction planning

with the NGO to focus on their goal of
improving socially vulnerable

communities around the globe facing
inequality,

International Media Support Organization.
Provided support in the emergency
management realm for safe and effective
media publications in areas that require
coverage in relatively dangerous
environments.

Dana-Farber Cancer Institute Co-Op.
Participated in hospital-wide training efforts,
focusing on disaster management and future
risk reduction. Conducted and maintained
an annual hazard vulnerability assessment,
based on known and predicted healthcare
hazards, Attended Emergency Management
Preparedness Committee Meetings
furthering interactions on a corporate level,
Engineers Without Borders, Worked in the
safety planning sector to draft plans for
volunteers working in poverty and disaster-
stricken areas, with a focus on providing
safe and effective aid,

PAGE | (i>

Finance Committee Page 6
December 21, 2016

PUBLIC COMMENT — None
POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT

MOTION BY ALDERMAN CARON TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:25 p.m.

Alderman Ken Siegel
Committee Clerk

REVISED
FINANCE COMMITTEE

DECEMBER 21, 2016
7:00 PM Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of Fire Hazmat AreaRae Pro RDK Wide Area Air Monitoring Equipment (Value: $87,800)
Department: 152 Fire; Fund: Fire Grants; Account Classification: Equipment

From: Dan Kooken, Purchasing Manager

Re: Contract Award of Nashua Licensing and Permitting Project (Value: $136,500)
Department: 122 Information Technology; Fund: NGIN — ERP System
Account Classification: Capital Projects

From: Dan Kooken, Purchasing Manager
Re: Contract Award of PEG Record/Replay/Stream/VOB/Bulletin Board System
(Value Not-To-Exceed: $65,000); Department: 122 Information Technology
Fund: PEG Access Channel Special Revenue; Account Category: Capital Improvements

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS
R-16-084
Endorsers: Alderman David Schoneman
Alderman Richard A. Dowd
Alderwoman Mary Ann Melizzi-Golja
Alderman Don LeBrun
Alderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
AUTHORIZING A TWENTY YEAR EXTENSION (FROM 2047 TO 2067) OF THE MASTER LEASE
TO THE NASHUA AIRPORT AUTHORITY
NEW BUSINESS — ORDINANCES — None
DISCUSSION
RECORD OF EXPENDITURES
PUBLIC COMMENT
NON-PUBLIC SESSION

ADJOURNMENT

| THE CITY OF NASHUA “the Cate City’

Financtal Services

Purchasing Department

December 15, 2016
Memo #17-083

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF FIRE HAZMAT AREARAE PRO RDK WIDE AREA AIR MONITORING
EQUIPMENT (VALUE: $87,800)
DEPARTMENT: 152 FIRE; FUND: FIRE GRANTS
ACCOUNT CLASSIFICATION: EQUIPMENT

Please see the attached communication from Deputy Fire Chief Karl Gerhard to Dan Kooken, Purchasing
Manager dated December 3, 2016 for information related to this request.

Pursuant to § 5-84 Special purchase procedures A. The competitive bidding process shall not apply to
the following special purchase. (3) Purchases which can be procured through cooperative
intergovernmental purchase agreements with other governmental jurisdictions and (5) Purchases from a
sole manufacturer, where it is determined to be more efficient and economical to reduce costs of
maintenance of additional repair parts, supplies or services.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of these products from
Industrial Protection Services LLC of Wilmington, MA in the amount of $87,800.

Respectfully,

hole

~/ Dan Kooken
Purchasing Manager

Ce: S. Galipeau K. Gerhard J. Graziano

229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 « Fax (603) 589-3233

Karl Gerhard

Meehio Kien B aa
aie HP EP fer Che ets
Nashua £ We Rescue Deputy Fire Chief
Administrative Office Nashua Fire Rescue

(603) 594-3651

; ‘ H 03
70 East Hollis St, Nashua, NH 03060 Gerhard @nashuanh. gov

www. nashuafire.cam

Date: December 3, 2016

To: Dan Kooken, Purchasing Manager

From: Deputy Chief Gerhard

RE: Purchase of Hazmat Wide Area Monitoring System for Nashua Fire Rescue (Value:
$87,573.00)

Fund: 2016-17 State Homeland Security Program (SHSP) Grant $87,573.00

Mr. Kooken,

This project for Nashua Fire Rescue will replace our existing approximately 12 year old hazmat
wide area air monitoring system. The existing system suffered a catastrophic hardware failure
and is not serviceable by the manufacturer due to end of life product line. Additionally, the
system is no longer compatible to integrate with other Hazmat teams in the state to form a wide

area monitoring system (newer technology/vendor).

The new AreaRae Pro RDK hazmat wide area monitoring system will be funded by the 2016-17
State Homeland Security Program (SHSP) Grant in the amount of $87,573.00 Nashua was
recently awarded and accepted (R-16-078). The new AreaRae Pro RDK system will allow the
Nashua Fire Rescue Hazmat Team to regain this important air monitoring ability, as well as once
again be compatible with other hazmat team’s air monitoring equipment in the state.

The Information Technology Division and this Office recommend the award of this purchase of
an AreaRae Pro RDK System for the amount of $87,800.00 to Industrial Protection Services
LLC, Wilmington MA. Nashua Fire Rescue will fund the shipping costs which exceed the
grant awarded of $227.00. This overage was generated due to the manufacturer updating the
system to the next generation post the grant quotation. The manufacturer is awarding the new
generation AreaRae Pro RDK system for the cost of the old system. This is an approximate
savings to the City of Nashua of over $30,000.00 between the ori ginally quoted older generation
AreaRae Pro RDK system and the newest/current generation system to be delivered.

If you have questions or comments please contact me at your convenience.

Karl Gerhard
Deputy Chief

Nashua Fire Rescue
SMART Coordinator

HAZARDS
Com corr

QUOTATION - SALES ORDER

Industrial Protection Services, LLC

Technical Hazards Group
220 Ballardvale St
Wilmington, MA 01887

FOB: Origin

Ph: 978-657-4740 - Fx: 978-658-6257

Terms: N10 days

Cliff Plourde Cell 603-533-6004, emaif: cplourde@ipp-ips.com

Document #

111816-01

NAME:

COMPANY/DEPT.

ADDRESS:
CITY, STATE, ZIP:
PHONE:

~ BILL TO:

OC Karl Gerhard

SMART c/o Nashua Fire Rescue
70 East Hollis St

Nashua, NH 03061

SHIP TO:

DC Karl Gerhard

SMART c/o Nashua Fire Rescue
SAME

Qty [rremM#

DESCRIPTION

VOM PRICE Ext PRICE

$ -

AreaRae Pro RDK System - SENH Spec

$ =

| 4 49

i W01R-1611-756009

Complete AreaRae Pro RDK System to include the following
components and supplies: (1) #4039-S100-000 RDK Host Controiler
Kit, SOOMHZ, (43# WO1R-101 1-756009 AreaRae Pro Monitors:
LEL/O2/CO/10.6eV Lamp/Gamma & Wind Sensor Modules, Wireless (RF},
GPS, SOOMHZ, Standard Accessories. Includes (4) Monitors; (3) #MCB3-
A3C1REZ-420 MultiRae Pro 5 Gas w/PID & Gamma Sensor
(O2/LEL/CO/H2S,10.6eV Lamp/Gamma) WIRELESS - Pumped unit
wicharger and basic accessories; (4) #029-0695-000 RaeLink 3 Mesh
Wireless Transmission System w/GPS; Additional Sensors (3) of each
#C03-0950-000 Sensor Module Smart EC, Ammonia (NH3), 100ppm. 4R
Plus, #003-0949-000 Sensor Module Smart EC, Hyd Cyanide (HCN) .
50ppm, 4R Plus, #C03-0978-000 Sensor Module Smart EC, Chlorine (Ci2)
50ppm, 4R Pius; (7) #S01-3060-000 ProRae Guardian License, Tier 3
Concurrent Instruments.

$ 87,500.00 87,500.06

ea

System also includes the following Calibration Supplies and
materials:

One each of the following items: #600-0050-070 Calibration Gas Cylinder,
4-in-1 Mix (LEL 50%/2.5%Val CH4,18%O2, 10ppm H25, 50ppm CO, Bal
N2) 58L; #002-3025-000 Calibration Kit; Calibration Gas Cylinder,
Isobutylene 100ppm, 34L w/Calibration Regulator Head; #600-0069-000
Calibration Gas Cylinder, Iscbutylene 10ppm, 34L: #600-0056-000
Calibration Gas Cylinder, Chlorine (CL2) 10ppm, 58L; #600-0058-000
Calibration Gas Cylinder, Ammonia (NH3), 50ppm, 58L; #600-0057-000
Calibration Gas Cylinder, Hyd Cyanide (HCN), 10ppm, 58L; #490-0191-
000 Regulator, Demand Flow, CL2 & HCL Compatible, DFR-2004, 5/8" -
TBUNF (C10) :

includes intial on-site training and familiarization and on-going standard support.

System to be set to Network ID: 630

Sub-total of abeve items:

1 Freight

FOB: Origin; Estimated Freight Charges PPD & ADD

€a

AlFislalteasle lwlele fe
4

Note:For orders that include
Applicable upcharges apply pass thru

Calibration Gas Cylinders. Cal Gas ships via UPS or FedEx Ground Hazmat Service.

1
Be
'

Total:

~ | $ 87,800.00

Pricing as per Mass Fire Contract #FIR-04 and NYS HIRE Contract, where applicable

44t | £9) 6A 169 144 | £6
'

$
~| $
$
$

All Pricing Good for 90 Days untess specified otherwise

11/21/16

To: DC Karl Gerhard
SMART
70 East Hollis ST
Nashua, NH 03061
From: Gary Benoit
RSM RAE Systems by Honeywell

RE: AreaRAE Pro purchase

Dear Karl,

This is to inform you that RAE Systems by Honeywell sells our sole source AreaRAE2 products directly
through authorized wireless infrastructure dealers. Our dealer of record in this case for MA and NH is IPS
who is also on the MA FIRO4 contract. if you have any further questions, please feel free to contact me.

Best Regards,

Gary Benoit
617-756-3495

Gary.benoit@honeywell.com

AreaRAE Pro

Cr 2m

Wireless, transportable
area monitor

Remote visibility on more threats than ever —
for an enhanced level of real-time situational
awareness.