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Fees:
The fees and expenses charged by the arbitrator shall be shared equally by the Board and the Union.
Grievances by the Board:

The Board shall have the right to present grievances. In the event it does so, it shall notify the
Union of the grievance in writing and the time periods for response by the Union shall be the same
as set forth in Step III and IV above.

Article 13
Job Posting/Lay-Offs/Recall

Posting Policy:

A notice of position vacancy shall be communicated to all library employ ees-and-shal-be-pested
ancvor selvertised externally. The notice of Position vacancy shall be posted on the M-ain-bibrar-

2son-k Kae City of Nashua’s online job site, distributed via
email and posted on other websites vom used by_the Library and City for recruitment to allow
qualified eligible employ ces to apply.

The notices will include information on job title, grade, salary /hourly , department, brief description
of the usual job content, and position qualifications.

AHOnly internal applications will be reviewed for the first_seven business days after a position
vacancy has been posted and all qualified internal candidates will be interviewed. If no suitable
internal candidate has been identified after this seven day internal period, applications from external
candidates will be reviewed. No external applicant will be considered until all qualified internal
candidates are interviewed. All internal applicants not selected for promotional positions shall be
notified of the decision in writing prior to the hiring of external applicants.

Selection of qualified candidate:

The Board, upon the recommendation of the Library Director, shall make the final decision when
filling the position. The best qualified candidate in the opinion of the Board shall be selected. The
guidelines for filling any open position are based upon the applicant's ability, qualifications,
experience and work performance. When qualifications between applicants are relatively equal,
seniority will be used to award the position.

Promotional Procedures:
A promotional employee shall have a performance evaluation completed at least once during the

probationary period. Should the employ ce's performance be unsatisfactory , or should the employ ce
find the job unsatisfactory any time during the promotional probationary period, the employ ee shall

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be entitled to return to the position from which promoted within ninety (90) days of the promotion,
unless this period is extended for an additional thirty (30) days by the Library Director.

Probationary Period:

The probationary period for all new hires will be at least minety (90) calendar days and may be
extended by management in order to provide the employ ce additional time to be successful. In no
case will the probationary period be more than 180 days. For promotional employees, the
probationary period is ninety (90) calendar day s, unless extended for an additional thirty (30) days
as set forth above.

Rate of Pay:

Persons app ointed to positions for the first time shall be paid an amount within the established range
for the position except that no new employee shall be paid more than a current employ ee in that
position with the same years of relevant experience and relevant education. Relevant education and
relevant prior job experience will be considered when determining where a newly appointed person
will be placed in the established pay range for a position. Whenever the Director recommends and
the Board approves pay ment of anew hire at a rate higher than a current employ ce in that grade, the
Board shall provide to the Union, in writing, the relevant experience and/or relevant education of
the new employ ce.

Lay-Off Provision:

The Library Board of Trustees reserves the right to institute a reduction in force as it deems
necessary to conduct its operations.

If the Board is contemp lating a reduction in force or elimination of a position, the Board will notify
any employ ee to be laid off four (4) weeks before the proposed effective date of lay off. Such notice
will be in writing and will include the proposed time schedule and the reason for the proposed
reduction in force. Such written notice shall be provided to the Union president at the same time.

When making layoff decisions, qualification factors such as education and experience, job
performance and absenteeism will be considered. If management finds all factors to be reasonably
equal for the employees subject to layoff, then reverse seniority shall be utilized in making the
lay off decision.

Bumping Rights:

A full time emp loy ce shall be eligible to “bump” the least senior full-time employ ee in a position in
the grade for which they are qualified. A part-time employ ce shall be eligible to “bump” the least
senior part-time employee in a position and the grade for which they are qualified. If this is not
possible, the employ ce shall be eligible to bump the least senior employee in the grade below ina
position for which he/she is qualified, if any. Anemploy ee may bump the least senior person in any
lower paid grade for a position for which he/she is qualified. An employee who is displaced as a
result of an employ ce asserting bump ing rights, shall be entitled to the same bumping procedures

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outlined above. For an employee to be considered “qualified”, he/she shall meet the minimum
qualifications contained in the job description for the position. Employ ces bumping into a position
must be willing to work the hours required for the position.

Recall Provision:

Laid off emp loy ees shall be eligible for recall for a period of two (2) y ears from the date of lay off. A
laid off employee shall be given any position which he/she may be qualified during said period.
Recall will be by seniority providing the recalled employ ee is qualified for the open position. The
Board shall send notices of position vacancies to all emp loy ces eligible for recall to their last known
address. If an employee refuses a position twice within the two (2) year period, he/she shall be
removed from the recall list. An employ ce who fails to exercise his/her bumping rights or refuses
recall shall still be considered laid-off and is entitled to collect all unused vacation and
compensatory time as well as sick leave provided for in Article 14.

Article 14
Paid Leaves

Paid leave time shall be deducted at a minimum of fifteen (15) minute increments for both salaried
and hourly employees. This shall in no way affect the employment status of salaried employ ces
who shall remain salaried. The number of hours of paid leave time to which full-time and part-time
emp loy ees are entitled are set forth below. The number of hours of personal, sick, and bereavement
leave time to which regular part-time employ ces are entitled shall be determined by the following
formula:

Regular scheduled weekly hours x number of hours to which a
40 hours full-time employee is entitled

Personal Leave:

Full-time employ ces shall be granted a maximum of four (4) days of personal leave with full pay
per year. Regular part-time employees shall be granted a maximum number of hours of personal
leave as determined by the above formula.

Two (2) days of personal leave shall be drawn from emp loy ees sick time account.

Personal leave shall not carry forward from y ear to y ear.

Upon retirement or death, but not termination or resignation, the employ ee or the employ ee’s estate
shall receive pay ment in full for any unused personal leave.

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Sick Leave:

Every full-time employee is entitled to sick leave with full pay earned at the rate of eleven (11)
hours per month.

Every regular part-time employee is entitled to sick leave with pay as determined by the above
formula.

There is no maximum accrual of sick leave effective July 1, 2001.

Sick Leave shall be used only for illness, injury, medical or dental appointments, or accident of
emp loy ee, employ ce’s spouse, employee's domestic partner, parent or children.

Management may require a doctor’s statement on employee’s condition after three (3) days of
absence, if desired.

Employees terminating employ ment because of illness may remain on full salary for the period of
accrued sick leave. However said employ ees may opt to take a lump sum pay ment of one-half (1/2)
their accrued sick leave calculated at the rate of pay in effect on their last day of employ ment.

Upon retirement or death, but not termination or resignation, the employ ees or the emp loyee’s estate
shall receive payment for the balance of sick leave accrued in his/her account in a lump sum
calculated at the rate of pay in effect on the day of retirement, as follows:

Employees hired after July 1, 2001 shall be entitled to pay ment for twenty -percent (20%) of all
unused sick leave.

Employees hired on or before July 1, 2001 shall be entitled to payment for one hundred percent
(100%) of unused sick leave up to the amount accrued as of June 30, 2001, but not to exceed sixty
(60) day s, plus twenty -percent (20%) of all sick leave accrued thereafter.

Sick leave may be transferred from city departments to the library when changing jobs, up to the
amount of the maximum accrual set forth above.

In the event of a lay -off, employees with five (5) or more y ears of continuous employ ment with the
Library shall receive pay ment for the balance of sick leave accrued in his/her account in a lump sum
calculated at the rate of pay in effect on the last day of employ ment, as follows:

Employ ees hired after July 1, 2001 shall be entitled to pay ment for twenty -percent (20%) of all
unused sick leave.

Employees hired on or before July 1, 2001 shall be entitled to payment for one hundred percent

(100%) of unused sick leave up to the amount accrued as of June 30, 2001, but not to exceed sixty
(60) day s, plus twenty -percent (20%) of all sick leave accrued thereafter.

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An employee who has been laid-off and has refused work or declined to bump another emp loy ee
shall be entitled to the aforementioned sick leave pay ment.

Bereavement Leave:

Full-time emp loy ces shall be entitled to up to twenty -four (24) hours of paid bereavement leave per
occurrence.

Regular part-time employees shall be entitled to paid bereavement leave per occurrence as
determined by the above formula.

Death in the employee's immediate family only is covered. The leave may extend from the time of
notification of death to and including the day following burial, but not more than three (3) days.
When unusual conditions exist, this period may be extended at the discretion of the Library Director
or designee.

The immediate family includes the emp loy ce's domestic partner, spouse, children (including fetuses,
miscarriages and still-births), parents, brothers, sisters, grandparents, grandchildren, son or
daughter-in-law, mother-in-law, father-in-law and step children.

For full-time and regular part-time employ ces, an allowance for the day of the funeral may be made
for any other blood or maritally related relative with the prior approval of the Library Director.
When unusual circumstances exist, this period may be extended at the discretion of the Library
Director or designee.

Holiday Leave:

All full-time and regular part-time employ ces covered under this agreement shall receive as holiday
pay, straight time wages for his/her regularly scheduled hours (not to exceed 8 hours). In order to
qualify for pay onan unworked holiday , an employ ee must be on pay roll on both the last scheduled
work day prior to the day the holiday is observed and the first scheduled work day subsequent to the
day on which the holiday is observed. They shall not usually be required to work on the following
holidays, plus any other holidays as the Board of Library Trustees shall determine from time to
time.

New Year's Day

President's Day

Civil Rights Day

Memorial Day (Fed)

Independence Day

Labor Day

Veteran's Day

Thanksgiving Day

Day_ after Thanksgiving Day

Christmas Day

Two (2) Floating Holiday s (to be used between July 1* and June 30")

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Floating holiday s shall be awarded as follows during an employ ee’s first contract y ear of hire:

Emp loy ees hired prior to October 1“ shall receive two (2) floating holiday s:
Employ ces hired from October 1* through December 31" shall receive one (1)
floating holiday ; and,

Employ ees hired January 1* through June 30" shall receive no floating holiday s.

Emp loy ces shall receive two (2) floating holiday s for each subsequent contract y ear.

When a holiday falls on a Saturday, the holiday will be observed on the preceding Friday. When a
holiday falls on a Sunday , the holiday will be observed on the following M onday .

Emp loy ees working on Christmas Eve Day shall not be required to work later than 5:30 p.m.

When a holiday falls on an emp loy« cc's day off, the enip loy: ee Shall be Bad at Botier state Hie

the Library _Disector_muay_be given another ‘day off ‘reanler schedule) during the same pay period.

If an employee works on one of the above-referenced holiday s, the employ ee shall be compensated
as follows:

The emp loy ce shall receive two times straight time pay for the hours worked.

Floating holidays are granted with seniority as a deciding factor when two or more employees
request the same day off and there is a scheduling conflict.

Employees taking a floating holiday shall not be entitled to any pay or leave adjustment should the
Trustees close the library for any part of that day.

Vacation Leave:

The Board encourages the reasonable use of vacation by employ ees in order to foster their health
and wellbeing.

All employ ees shall be entitled to vacation according to the following schedules:

Full Time Employ ees:
After one y car of service 80 hours (40 hours may be taken after 6 months if
approved by the Library Director or designee)
After five y ears of service 120 hours
After ten y ears of service 160 hours
After twenty years of service 200 hours

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3) THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

February 25, 2016
Memo #16-111

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: BIOSOLIDS DISPOSAL CONTRACT (VALUE: $1,215,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACCOUNT CLASSIFICATION: 54 PROPERTY SERVICES

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated February 29, 2016 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. Ail supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Wastewater Plant Engineer, Board of Public Works (February 29, 2016) and the Purchasing

Department recommend the award of this three (3) year contract in the amount of $1,212,030 to Casella
Organics of Concord, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: D Simmons L Fauteux

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3344

Regular Part-Time Emp loy ees:

After one y car of service 80 hours multiplied by the ratio the employee’s
regular weekly scheduled hours are to forty (40)
hours.

After five y ears of service 120 hours multiplied by the above ratio.

After ten y ears of service 160 hours multiplied by the above ratio

After twenty years of service 200 hours multiplied by the above ratio

Vacation request-fermstime must be requested using the city’s time keeping software and approved
by the supervisor and Library Director in advance of his/her vacation to allow for proper scheduling
of personnel, ossrs—aeesi-be-siensd-b:_desusument_super-sornad- submitedethe Likes:

SHea—o Gop tp O cS SO =

Vacations that exceed three consecutive weeks at one time must have advance written approval of
the Library Director.

Vacations are granted with seniority as the deciding factor when two or more emp loy ces request the
same time period off and there is a scheduling conflict. Vacation requests shall be submitted no
later than two (2) months prior to the first date of the planned vacation if the seniority provision is to

apply.

When an employee leaves the Nashua Library service for any reason, he/she is entitled to receive
pay ment for the balance of his/her vacation account accrued up to the date of termination. Vacation
leave may be transferred from City departments to the Library when changing jobs up to the amount
of the maximum accrual set forth above.

Maximum Accrual:

Unused vacation leave may be retained from year to year and vacation leave shall continue to
accrue as provided herein up to a balance equal to two times the amount of vacation leave to which
the employee is annually entitled. No vacation leave shall accrue bey ond that limit, and any such
time not accrued shall be forfeited.

Employees at or over the maximum accrual as of July 1, 2001 shall not lose any accumulated
vacation time and will be given the opportunity to use any accumulated vacation time over the
maximum accrual. No employee will lose any accumulated vacation as the result of denial of a
pending application for vacation.

Conversion from s to hours

If necessary, days shall be converted to hours based on the following formula.

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Full-time employ ces accrued paid leave days multiplied by eight (8)

Regular part-time employ ces accrued paid leave days multiplied by eight (8)
multiplied by the ratio of the employees regularly
scheduled weekly hours to forty (40).

Sick and vacation leave of employees transferring to the Library from other city departments shall
be done pursuant to the above formula.

Article 14A
Sick Leave Bank

A. A sick leave bank shall be maintained in accordance with this article for participating
members who have exhausted their individual accrued sick leave as a result of a serious
extended illness or incapacitating accident.

B. Contributions must be made within fifteen (15) calendar days from July 1 until the bank
reaches nine hundred and sixty (960) hours. In order to join, contributions of one regularly
scheduled day may be made by new hires within 90 days of their date of hire. Employ ces
who have not previously contributed may do so during an annual open enrollment period to
be determined by the Union. Contributions may also be made when a call for replenishment
is made up to a maximum of ten (10) days per employee or call. Any employ ce retiring,
resigning or terminating cannot contribute their balance of sick leave time. All contributions
shall be voluntary .

C. A call for replenishment shall be made at any point in time when the balance of days in the
bank falls below nine hundred and sixty (960) hours.

D. The operation of the bank and withdrawals from it shall be governed by a committee of two
(2) members selected by the union and two (2) members selected by the Library Director.
The rules and operating procedures to administer the bank are contained in Appendix C.
Any changes to the operational rules shall be approved by the Board and the Union. In
considering requests for withdrawal from the bank, the committee may require
substantiating medical documents, and in all cases, the decision(s) rendered by the
committee shall be final and binding. A decision to grant benefits under this article must be
unanimous. No decision of the committee shall be subject to the grievance procedure.

E. A participating member may withdraw sick days from the bank only after 1) exhausting

his/her accrued sick leave; and 2) receiving the approval of the committee. Withdrawals
shall be retroactive to the first working day following the exhaustion of accrued sick leave.

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Article 15
Unpaid Leave

A request for a leave of absence without pay must be submitted in writing to the Library Director.
Leaves up to one month may be granted by the Library Director; all leaves requested exceeding one
month, accompanied by the recommendation of the Library Director, must be submitted for
approval to the Board.

The Board, uponthe recommendation of the Library Director, and in its sole discretion, may grant a
maximum of ene—-yearsix months leave of absence without pay for personal reasons to any
emp loy ee.

During an unpaid leave of absence, the Board shall continue to pay its portion of health, dental and
life insurance premiums for up to s&<-(6)4nexnths 120 days. Employees who are on such leave shall
continue to pay their portion of the premiums during that period, and thereafter shall pay one
hundred percent (100%) of the cost to continue coverage.

Payment of group insurance premiums during an unpaid leave of absence must be arranged in
advance with the Human Resource and Insurance Department of the City of Nashua.

Article 16
Family and Medical Leave Act

The Board shall approve leave in accordance with the provisions of the Family and Medical Leave
Act of 1993; however, any such leave shall be taken on a paid leave basis pursuant to the provisions
of Article 14A of this Agreement first, with any remaining leave to be taken on an unpaid basis
pursuant to the provisions of Article 15 of this Agreement. Family And Medical Leave Act leave
shall not exceed three (3) months in any twelve-month period.

Article 17
Jury Duty Pay
All employ ees covered under this agreement who are required to serve as a juror or are subpoenaed
for court appearances are granted leave with pay, less the compensation received for such service.
Article 18
Workers' Compensation

Workers' compensation shall be provided by the Board with coverage as specified in legislation of
the State of New Hamp shire.

In the event an employ ee is injured on the job and is collecting workers' compensation, the Board
agrees to:

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