Search

1. continue to accumulate all benefits during the period in which the employ ce is out
on Workers' Compensation, up to six (6) months from the date of injury .

An employ ce injured while on the job and absent because of such injury shall be paid by the Board
for the full day which the injury occurred.

Article 19
Tuition Reimbursement

Required Programs:

The Board will grant employ ces time with pay to attend job related seminars, workshops, courses
and conferences that it requires an employ ee to attend.

The Board will reimburse at 100% the cost of tuition and or fees of said required job related
seminars, workshops, courses and conferences plus any other directly related costs such as travel,
lodging, meals, or other necessary expenses that are incurred.

Requested by Employee:

The Board may , at its discretion, grant time with pay to attend job related seminars, workshops,
courses, and conferences that an employee wishes to attend. Upon request by the employ ce, the
Board may, at its discretion, pay any or all of the following: tuition and/or fees, travel, lodging,
meals or any other necessary expense.

Any such seminars, workshops, courses and conferences shall be approved in writing in advance by
the Library Director or designee, in his/her discretion, and subject to available funding, as may be
determined by the Library Director.

Degree Program:

The Board encourages all employees to pursue a degree at an accredited college/university
approved by the Board when said degree is a requirement or is relevant for job advancement. The
Board shall budget a sum of five thousand dollars ($5,000) per fiscal year of this agreement for
degree program reimbursement.

If the Board so determines, reimbursement is as follows:

Up to fifty percent (50%) of tuition costs will be reimbursed subject to availability of funds and
number of employees requesting reimbursement. An employee shall be eligible for no more than
$1,500 per contract year in reimbursements, unless unencumbered funds remain as of June |, in
which case_an employee may reapply for up to an additional $1,500. Outside grants and
scholarship s covering less than fifty percent (50%) of tuition shall not be considered.

19

Students enrolled in a degree program must achieve a "B" or better in a graduate level course to be
reimbursed, a "B-" or better in an undergraduate course.

Full-time employees actively pursuing an approved Master's degree on a more than occasional
course basis, as determined by the Library Director, shall be granted up to five hours off with pay
each week for class attendance and prep aration.

Full-time employees actively pursuing an approved Bachelor's degree program on a more than
occasional course basis, as determined by the Library Director, may be allowed flexible work
schedules for class attendance and preparation when classes conflict with the employee's work
schedule, in the discretion of the Library Director or designee.

Reimbursement for degree program courses shall be on a first come first served basis and subject to
available funding as determined by the Library Director from time to time. In order to be eligible
for reimbursement, it must be requested in advance of registration for the course. In the event the
Director determines that there is not enough funding available to reimburse all employees
requesting tuition reimbursement, preference shall be given to full-time employees currently
pursuing an approved Master’s Degree on a continuous basis, and the first come first serve shall
apply to the date the emp loy ee first applied and was accepted into the degree p rogram.

In order to be eligible for reimbursement, employ ees must have been employ ed by the Library for a
minimum of one (1) y ear.

Article 20
Long Term Disability (LTD)

Full-time emp loy ees covered by this agreement who have been employ ed by the Library Sy stem for
three (3) years of an uninterrupted basis, except by reason of lay off, on the job injury or approved
leave of absence, shall be covered for long term disability under the City of Nashua's program of
insurance, subject to such eligibility requirements and other terms and conditions as the City may
establish. Employees are encouraged to maintain adequate sick time balances to cover the
elimination period for the long term disability benefit in order to avoid the risk of having to request
unp aid leave.

Article 21
Health Insurance

Except as otherwise provided in this Article 21, the Board shall provide, upon request of a member

of the bargaining unit, the premium for an individual, two-person or family plan, of one but not

more, of the following, if available, or a comparable plan if the following plan(s) are not available:
(a) Point of Service Plan (POS);

(b) Health M aintenance Organization (HMO);

20

| (c) High Deductible Health Plan with Health Savings Account (HDHP w/HSA)

| (ed) The city may make additional plans available to members with benefit levels and
premium cost sharing determined by the city in its sole discretion.

| The option of the health care plan is at the sole discretion of the eCity. It is agreed by all parties
concermed that the City reserves and shall have the right to change insurance carriers provided the
benefits to participants are comparable and the City elects the least expensive plan available to
provide such benefits.

Should the City determine that it is in the best interests of the City to offer a "comparable" plan to
either option "a" or"b", it shall provide at least one hundred twenty (120) days prior written notice
to the Union and documentation of the cost to members and the benefits that will be provided under
the comparable plan. Should the Union determine that the proposed plan is not comparable, the
grievance shall not be subject to the grievance procedure (Article 12), and shall be submitted
directly for arbitration no later than thirty (30) days after the Union is notified of the proposed
change to the comparable plan. The grievance shall be heard in an expedited manner. The decision
of the arbitrator shall be binding on both parties.

For the duration of this Agreement, either party to the Agreement may request that a joint
labor/management committee be convened to consider the performance of the aforementioned plans
and any changes thereto.

Comparable Plan Definition: for the purposes of this Article, a comparable plan means one that
offers the same ty pe of benefits, but benefits do not have to be exactly the same. In addition, the
plan must provide reasonable access to health services and phy sicians, including specialists and
hospitals.

| City Contributions and Employee Enrollment:

The City shall contribute 70% of the POS premium ef

Eftcses hak Lot tee cieblomenbes iT
option-tayand 80% of the HMO and HDHP w/HSA premiumefeptientb}—Ad plans-offered bythe

21

Regular part time employees are eligible for this benefit on a pro rata basis. This means, by way of
example, that if a part time employees works 30 hours per weck, he/she is eligible to receive 3/4 of
the Board's contributive share of his/her premium cost, and the employee pays the balance. The
regular part-time employ ee shall work a minimum of 2520 hours per week in order to be eligible for
this benefit.

In the event that an employee's spouse is employed by the City of Nashua, the Nashua School
District, or another agency of the City, the employ ce shall be entitled to health insurance premium
coverage cither pursuant to this article or pursuant to the coverage afforded to the spouse, but not
both.

st

Coverage for new employ ces is available onthe 1*,of the next month following date of hire if
hired on or before the 15“ of the month: and on the 1! of the month following a full month of

: (Default) Times New Roman )
: (Default) Times New Roman }
: (Default) Times New Roman J
: (Default) Times New Roman )
: (Default) Times New Roman }
: (Default) Times New Roman )
: (Default) Times New Roman ]

eligibility date may subsequently only do so during the annual open enrollment period or
following a “qualify ing event.” Employees may also transfer to another plan during the annual

open enrollment_period.

v( Formatted:
{ Formatted:

POS Co-pays and Deductibles,

Ye \( Formatted: : (Default) Times New Roman }

Effective July 1, 2012, the POS Plan shall have the following co-pays and deductibles: \\, LFonnatted: Font: (Default) Times New Roman
Mf Formatted: Font: (Default) Times New Roman J

(a) Twenty Dollars ($20.00) per medical _visit: ‘( Formatted: Font: (Default) Times New Roman ]

(b) One Hundred Dollars ($100.00) per emergency room visit:

22

(c) Two Hundred Fifty Dollars ($250.00) Per Person, Five Hundred Dollars
($500.00) Per 2 Person/Family Inpatient/Outpatient Facility Deductible, and
(d) Three Tier Pharmacy Benefit of $5/$15/$35 ($5/$30/$70_ Mail Order).

HMO Co-pays and Deductibles:

Effective July 1, 2021, the HMO shall have the following co-pays and deductibles:

(a) Twenty -Five Dollars ($25.00) per medical visit:

(b) One Hundred Dollars ($100.00) per emergency room visit:

(c) One_ Thousand Five Hundred Dollars ($1.500.00) Per Person, Three Thousand
Dollars ($3,000.00) Per 2 Person/Family Inpatient/Outpatient Facility Deductible,
and

(d) Three Tier Pharmacy Benefit of $10/$30/$50 ($20/$60/$100 Mail Order).

igh Deductible Health Plan with Health S avings Account (HDHP w/ HS A):

The deductibles in the High Deductible Health Plan with Health Savings Account (HDHP w/
HSA) are $2,000 individual / $4,000 2-person or family. The City ’s contribution to Health
Savings Accounts is $1,500 individual / $3,000 2-person or family .

The City HSA contribution will be distributed in 2 installments, one on or about July 1 and on
one or about October 1, provided however that if an employ ee is required to pay more towards
his / her deductible than the initial 50% contribution, upon presentation of suitable
documentation, the City will contribute the remaining 50% before October _1.

Emp loy ees who join the HDHP w/ HSA. at any time other than July_1 will receive a pro-rated
City contribution of $125 monthly for a single planand $250 monthly for 2-person or family
plan for each full month remaining in that fiscal y ear.

Annual Audit: Thecity hereby agrees to conduct ay carly loss ratio analy sis of all health insurance
plans offered to employ ces and return all employ ce overpay ments in the form of a health Insurance
Premium Holiday at the completion of the analy sis.

Article 22
Dental Insurance

The Board shall pay one hundred (100%) percent of the premium of a two person dental insurance
program such as Delta Dental, currently in effect on the date of execution hereof. The Board
reserves the right to change insurance carriers or plans, or to self insure the same. Such new plans
shall offer benefits commercially available in the market and shall have overall comparability of
coverage to the above referenced plans, to the extent said coverages are commercially available.

23

{ Formatted: Indent: Left: 0", First line: 0"

}

{ Formatted: Font: (Default) Times New Roman }

{ Formatted: Left

)

In the event that an employee's spouse is employed by the City of Nashua, the Nashua School
District, or another agency of the City, the employ ce shall be entitled to dental insurance premium
coverage cither pursuant to this article or pursuant to the coverage afforded to the spouse, but not
both. Regular part-time employ ces are eligible for this benefit on a pro-rata basis as provided in
Article 21: Health Insurance.

Article 23
Life Insurance

The Board agrees to pay one hundred percent (100%) of the premium cost of a Basic Life Insurance
and AD&D for full time emp loy ces and regular part-time employ ees, in an amount equal to one and
one half (1) the employ ee's annual straight time wages, rounded to the nearest thousand dollars.
Employ ees may purchase at their expense optional life insurance in denominations of up to three
times their basic amount to a maximum of three hundred thousand ($300,000) total, basic and
optional combined, subject to any eligibility or other rules, limitations or conditions prescribed by
the insurer. The Board reserves the right to change life insurance providers.

Article 24
Dependent Care Assistance Program

Employees with dependents may be eligible for the Dependent Care Assistance Program as
authorized by the Federal Government. The program allows a library employ ce up to a $5000 a y ear
deduction from earnings without taxes (Federal, FICA) to be used for dependent care. The Board
agrees to maintain this program in effect during this agreement so long as the same remains
authorized in its present form by the Internal Revenue Code. Comp liance with the Internal Revenue
Code and any and all liability for taxation are the sole responsibility of the emp loy ee.

Article 25
Death Benefit

The beneficiary of an employ ee or the emp loy ee’s estate shall be entitled to collect a pay ment at the
current rate of pay the sum of the emp loy ce's vacation and compensatory time accrued until date of
employee's death. The Library Director, or designee, will provide a form for the employee to
designate their beneficiary (s). Change forms will be provided upon request.

Article 26
Pay Period

All employees covered under this agreement shall be paid on a weekly basis, Thursday of cach
week, unless a holiday falls on such day , in which case pay day will be the day prior.

24

Article 27
Military Service

Any full time emp loy ee covered under this Agreement who leaves to enter directly into involuntary
active service in the Armed Forces of the United States is granted a military leave of absence for the
anticipated length of service. A Military leave of absence entitles an emp loy ee to be reinstated to the
position held, or one similar in pay and status, so long as the employee provides notice of his/her
desire to resume such employ ment within thirty (0) days of discharge from the armed forces and
the employ ee accepts such discharge at the earliest possible date.

Article 28
Military Reserve and National Guard Pay

Any full time employee covered under this Agreement called to serve not more than a seventeen
(17) day annual training tour of duty with the National Guard or Armed Forces Reserves will be
paid the difference between his or her pay for such government service and the amount of straight
time earnings lost by the employee by reason of such service, based on the employ ee's regularly
scheduled straight time rate. Such payments are to be made following the showing of satisfactory
evidence of the amount of pay received for such service.

An employ ee covered under this Agreement called to serve duty with the National Guard or Armed
Forces Reserves in the time of war or national conflict will be paid the difference between his/her
pay for such government service and the amount of straight time earnings lost by the employ ee by
reason of such service, based on the employee's regularly scheduled straight time rate. Such
payments are to be made following the showing of satisfactory evidence of the amount of pay
received for such service.

Article 29
Deferred Compensation

The Board will continue to offer a deferred compensation plan to all employ ces covered under this
contract during the term hereof so long as it is authorized to do so in the present manner under the
Internal Revenue Code. Deferred compensation allows the employee to defer income and the
associated taxes from their pay check, until they receive the money sometime after retirement.

Article 30
Mileage Reimbursement
Emp loy ees traveling in their own privately owned vehicle on library business will be reimbursed at

the current city mileage reimbursement rate or the current Internal Revenue Service mileage
reimbursement rate, whichever is higher.

25

Board of Aldermen

City of Nashua
229 Main Street Brian S. McCarthy
Nashua, NH 03061-2019 President, Board of Aldermen

(603) 589-3030

TO: Board of Aidermen

FROM: Brian S. McCarthy, President, Board of Aldermen

DATE: March 4, 2016

SUBJ: Resolution R-16-007, Relative to the Acceptance and Appropriation of $40,000
From the State of New Hampshire Department of Heaith and Human Services

Into Public Health and Community Services Grant Activity “FY2016 and FY2017
Climate and Health Adaptation Plan (CHAP)”

Attached please find additional information regarding the above-referenced resolution received from
Patricia Crooker, Public Health Preparedness Coordinator for the City of Nashua.

Thank you.

isl

attachment

Article 31
Travel

The Board shall pay all costs related to the travel it requires. Costs shall include but not be limited
to: transportation cost (plane, train, automobile rental Gif required), automobile at the prescribed
mileage rate, etc.), meals including tax and tip, lodging (including all taxes and a five minute phone
call home each night) and other reasonable miscellaneous expenses directly related to the required
travel.

Article 32
Personnel File

Every employee shall be entitled to access the supervisory records and reports of competence,
personal character and efficiency, and any other information which is maintained in their official
personnel file. The Library Administration shall allow the employ ee access to their file with twenty-
four (24) hours’ notice. Upon request the Library Administration shall copy the file for the
emp loy ec. Subsequent copies will be made at cost. If the Administration places any material in the
emp loy ee’s personnel file, the employ ee shall be entitled to a copy at the time.

Article 33
Performance Evaluations

Performance evaluations shall be completed every year by the employee's direct supervisor on or
before June 1" of each year.__If emergency conditions prevent completion of the performance
evaluation procedure as outlined below, there shall be no performance evaluation filed for that year
and the employ ee shall be held harmless.

The performance evaluation procedure requires an interview between the employee and his/her
direct supervisor both of whom shall sign said evaluation. The employee shall be given a copy of
the completed form and shall have the right to file a written statement pertinent thereto which shall
be affixed to the form.

The purpose of performance evaluations is to analy ze employee performance in relation to the
mission of the Nashua Public Library. Its goal is to recognize performance and to suggest future
areas of improvement. It is understood that performance evaluations are not meant to be
disciplinary and as such not meant to be used by the Board, the Director or his designees as part of
the Disciplinary Procedure.

The evaluation will be placed in the employee's personnel file after review by the Director or

Assistant Director. Anevaluation may be appealed directly to the Director or Assistant Director but
will not be grievable under Article 12 of this Agreement.

26

An employee may have an annual salary increase withheld for unsatisfactory performance provided
that the Administration has provided a reasonable notice and opportunity for the employee to
improve noted deficiencies. Withholding of a salary increase shall not be arbitrary or capricious.

Article 34
Parking

Parking will be provided free of charge for all employ ees covered under this agreement.

Article 35
Bulletin Boards/Mail/Union Business

Bulletin Boards

The Board agrees to provide space for a suitable bulletin board in a convenient p lace in the Library ,
to be used by the Union. The Union shall limit its posting of notices and bulletins to the bulletin
board. Posted materials and notices shall pertain only to union business, shall not pertain to
individuals, whether union members or not, and shall not be offensive, illegal, or unprofessional.
The Union agrees to maintain such bulletin boards in a neat and orderly condition. The Union
bulletin board will be in the staff room in the Main Library .

Mail
Officers or officials of the Union shall have the right to reasonable use of the Library's and City 's in-
house mail service for correspondence related to union business.

Union Leave

The bargaining unit shall on an annual basis be granted twenty -four (24) hours of paid Union leave
for the purpose of attending Union meetings, seminars or conferences. The President shall be
resp onsible for the assignment of those day s and shall notify the Director two (2) weeks prior to any
such leave.

Article 36
Disciplinary Procedures

A. It is agreed that the Board has the right to discipline or discharge employ ees for just cause.
Discipline shall be corrective in its nature and ordinarily utilized progressively . Disciplinary
actions shall normally follow the order below:

1. Verbal warning (may be documented)

2. Written warnings
3. Suspensions without pay

27