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in advance of the expiration hereof if possible, and if said successor agreement has not been
executed prior to said expiration date, then the parties shall conduct themselves in accordance with
the principle of "status quo," or as otherwise required by law.

Article 41
Savings Clause

If any provision of this agreement, or application of such provision, should be rendered or declared
invalid by any court action or by reason of any existing or subsequently enacted legislation, the
remaining provisions of this agreement shall remain in full force and effect to the extent not
inconsistent with State and Federal law.

AGREED to by and between the parties at Nashua, New Hampshire, as evidenced by the signatures

of their duly authorized representatives, set forth below, this day of ;

2020.

FOR THE NASHUA PUBLIC FOR THE AFT LOCAL #4831

LIBRARY BOARD OF TRUSTEES NASHUA PUBLIC LIBRARY
EMPLOYEES

Witness Witness

Approved as to form:

Dorothy Clarke, Deputy Corporation Counsel
Office of Corporation Counsel - City of Nashua, New Hampshire

31

APPENDIX A

NASHUA PUBLIC LIBRARY EMPLOYEES- LOCAL 4831
PAYROLL DEDUCTION AUTHORIZATION

Effective Date

Last Name First Name Middle Initial
(Please Print)

Street Address City/Town
State Zip Code”

Mailing Address (if different)

Home Phone Number Home Email

Library Branch/Department Job Title

Nashua Public Library Employees Local #4831, Federation of Public Employees

I hereby authorize you, according to arrangements agreed upon with the above organization,
to deduct from my salary and transmit to said organization, dues as certified by said
organization. I hereby waive all right and claim to said moneys so deducted and transmitted
in accordance with this authorization, and relieve the Board of Trustees and all its officers
from any liability therefore. I revoke any and all instruments heretofore made by me for such
purposes while I am employed in the Public Library System, or until revoked by me in
writing within fifteen (15) days after my anniversary date by delivering said written
revocation to the Human Resources/ Payroll Department and the Union.

Member’s Signature Dated

Dues paid to the Nashua Public Library Employees Local #4831, FPE/AFT, may not be deductible
for federal income tax purposes; however, under limited circumstances, dues may qualify as a
business expense.

32

APPENDIX B
GRIEVANCE

Aggrieved Employee

Department Date

Contract Provision Violated

Date Violation Occurred

Facts/Nature of Grievance

Adjustment / Relief Requested

Employee Signature Union Representative
Step II - Library Director or Designee:

Date submitted to Library Director or designee
(must be within 15 working days of the date of violation above)

Director or Designee’s Response

Date of Response (must be within five (5) working days of receipt)

Director or Designee’s Signature
(If dissatisfied with director or designee’s response, the Union must appeal to the Board of Trustees
within five (5) working days of the date of response)

33

Board of Aldermen Page 7
December 13, 2016

Historic District Commission

MOTION BY ALDERMAN LEBRUN TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF ROBERT
SAMPSON, 18 SARGENT AVENUE, NASHUA, TO THE HISTORIC DISTRICT COMMISSION FOR A TERM
TO EXPIRE SEPTEMBER 30, 2019

MOTION CARRIED

President McCarthy declared Robert Sampson duly appointed to the Historic District Commission for a term to
expire September 30, 2019.

Oath of Office administered by Corporation Counsel.

Mine Falls Park Advisory Committee

MOTION BY ALDERMAN CARON TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF BRUCE LUND,
2 CLOCKTOWER PLACE, NASHUA, TO THE MINE FALLS PARK ADVISORY COMMITTEE FOR A TERM
TO EXPIRE NOVEMBER 1, 2019

MOTION CARRIED

President McCarthy declared Bruce Lund duly appointed to the Mine Falls Park Advisory Committee for a term
to expire November 1, 2019.

Oath of Office administered by Corporation Counsel.

Nashua Arts Commission

MOTION BY ALDERMAN SIEGEL TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF MARC
THAYER, 1 CLOCKTOWER PLACE, NASHUA, TO THE NASHUA ARTS COMMISSION FOR A TERM TO
EXPIRE APRIL 1, 2019

MOTION CARRIED

President McCarthy declared Marc Thayer duly appointed to the Nashua Arts Commission for a term to expire
April 1, 2019.

Planning Board

MOTION BY ALDERMAN MCGUINNESS TO CONFIRM BY VOICE VOTE THE APPOINTMENT OF GERRY
REPUCCI, 17 BADGER STREET, NASHUA, TO THE PLANNING BOARD FOR A TERM TO EXPIRE
MARCH 31, 2017

MOTION CARRIED

President McCarthy declared Gerry Repucci duly appointed to the Planning Board for a term to expire March
31, 2017.

UNFINISHED BUSINESS — RESOLUTIONS

R-16-029
Endorser: Mayor Jim Donchess
ESTABLISHING AN EXPENDABLE TRUST FUND FOR RIVERWALK WALKWAYS, BRIDGES
AND RELATED IMPROVEMENTS AND APPROPRIATING AT LEAST $500,000 INTO THE
EXPENDABLE TRUST FUND

Given its second reading;

MOTION BY ALDERMAN DOWD FOR INDEFINITE POSTPONEMENT OF R-16-029

S\ THE CITY OF NASHUA “the Gate Cty"

Financial Servicer

Purchasing Department

February 25, 2016
Memo #16-109

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2016 PAVING PROGRAM (VALUE: $2,677,902)
DEPARTMENT: 161 STREET; FUND: GENERAL
ACTIVITY: PAVING
DEPARTMENT: 161 STREET; FUND: TRUST
ACCOUNT CATEGORY; 54 PROPERTY SERVICES
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITIES: SEWER STRUCTURES AND SEWER REHAB

Please see the attached communication from Steven Dookran, P.E., City Engineer, dated February 29,
2016 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (February 29, 2016) and the Purchasing Department
recommend the award of this contract to Brox Industries, Inc of Dracut, MA in an amount of

$2,627,902.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 » Fax (603) 589-3344

APPENDIX C

SICK LEAVE BANK OPERATIONAL RULES

The purpose of the Sick Leave Bank as provided for in the contract between the Union and
Library Board of Trustees is to offer income protection to contributing members who must
be absent because of prolonged or continuing illness beyond their control, or incapacitating

accident.
1.

2.

Examples:

To be eligible to withdraw from the bank, an employee must be enrolled as a
donor.

An eligible member is entitled to a maximum of 15 prorated sick days, plus 2
prorated sick days for each prorated sick day donated.

a) A 25 hr/week employee donates 2 days (or 2 x 5 = 10 hrs.) to the
bank. He/she is entitled to a maximum of 15 + (2 x 2) = 19 days (or
19 x 5 = 95 hours).

b) A30 hr/week employee donates 5 days (or 5 x 6 = 30 hrs) to the bank.
He/she is entitled to a maximum of 15 + (2 x 5) = 25 days (or 25 x 6=
150 hrs).

) A 40 hr/week employee donates 10 days (10 x 8 = 80 hrs) to the bank.
He/she is entitled to a maximum of 10 + (2 x 10) = 30 days (or 30x
8=360 hrs).

An eligible member requesting sick leave time from the bank must have
exhausted his/her normal sick leave time, at which point he/she must fill out an
application for withdrawal, to be obtained in the Administration Office.

The Sick Leave Bank committee shall render a decision on an application for
withdrawal within ten (10) working days of the date all medical documentation
and information requested by the Committee has been submitted. All decisions
by the Sick Bank committee shall be final and not subject to the grievance
procedure.

34

APPENDIX D
FY2021 Salary Adjustment Narrative

Need identified: Challenges in hiring, low number of qualified applicants, frequent rejections of
job offers due to low salary.

Comparison communities: Began with a list of communities that the HR director used for a
salary study for Merit (unaffiliated) city employees and then added other communities in our
geographical area. The complete list of comparison communities:

Brookline, MA
Chelmsford, MA
Concord, NH
Derry, NH
Dover, NH
Haverhill, MA
Lowell, MA
Manchester, NH
Merrimack, NH
Portsmouth, NH
Salem, NH

Results of comparison: Salary data for the libraries in the communities on this list was gathered
from state reports for FY2019. There are some exceptions to highlight:

There was insufficient comparable library data for Grade 2 so salary data from Nashua
Community College and Nashua Police Department was included.

A city position (TECH SPEC II NET SUPPORT) was identified which closely matches
the position of IT Coordinator atthe library, anew grade was established for that single
position using the associated salary figure.

Establishing adjusted salary range: The proposed new hiring ranges were calculated by
establishing the median low and high salaries for the comparison communities and then
increasing those figures by 2% to adjust for the age of the salary data.

Placing staff into the newranges: Salary grades were renumbered to incorporate the new
grade for the IT coordinator and to eliminate the previous grade 2, which was no longer being
used. The grades referred to below reflect this renumbering. With the exception of the new
Grade 6, existing employees were placed into the new hiring range for each grade based on their
adjusted years of service (ADJ YOS) at their current grade. The new salary was calculated by
multiplying the minimum salary of the newrange by the percentage increase indicated on
the table below, compounded annually for the individuals adjusted years of service.

e Adjusted years of service (ADJ YOS): YOS were capped at 10 for those employees
with less than 30 total YOS, and at 20 for those employees with more than 30 YOS

35

e Percentage: The current salary ranges for some NPL grade levels varied more from the
ranges of the comparison communities than did other NPL grade levels so different
percentages were used to adjust the salaries in each NPL grade level:

Grade 7: 2%
Grade 5: 1.5%
Grade 4: 1.6%
Grade 3: 1.5%
Grade 2: 2%
Grade 1: 2%

O0000 0

e Maximums: Adjusted salaries were capped at the high end of the identified new salary
ranges.

36

COLLECTIVE BARGAINING AGREEMENT

BETWEEN

NASHUA PUBLIC LIBRARY BOARD OF TRUSTEES

AND

NASHUA PUBLIC LIBRARY EMPLOYEES, AFT, FPE, LOCAL #4831

July 1, 20472020 — June 30, 20202023

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TABLE OF CONTENTS

Subject Page

FS o165 00 (2) 1 cre 1
USCcreXee 1100 (0) ce 1
Discrimination.
Union Dues....... eect eeeeeeeeees

ABOCNCY FOC. ccccccccceceeteseceeeeeesaeseeeens

B30000) (Oh coi 5004010: ce 2
Management Rights... ccc ccc cece cence cece eee e eee ec AAG EEE E EASA GUE EE EEE EGE G ua ERLE
Strikes and Work Stoppages ..............:ccccccceees

Work Week and work Schedule
OVEIEIM EC... et eet te ete e tees

e500) 0 1 cree
Grievance Procedure o.oo... cence eee ee ee ete eet t eaten atte
Job Posting/Lay-Offs/Recall
Paid Leaves... Eee
Sick Leave Bank... ee Eee eee e tte e ieee eee eeetees
AOD 000.210 ter. cn cre
Family and Medical Leave Act
Jury Duty Pay... cece ccceeeeeteeee ene eeeneas
Workers’ Compensation...........c.cccccccccseeeaee
Tuition Reimbursement..........0...0..:eeee
Long Term Disability (LTD)
Health Insurance... Eee
Dental Insurance... eee eeeeees

Life Insurance 20.0.0... ..ccccccccccccecceseeeeeeaeesenes

Dependent Care assistance Program
Death Benefit .2..0..0 000 Enters
Pay Period ....c.cccccccccc cece eee ce cece eee ence eee e aca EEE EEE E DEAE EE EEE E AEG HEEEEEEE;EG GE EEE EEEAEA GEE EEE
Military Service
Military Reserve and National Guard Pay ...........cccccccccccscccececseseeeeeeeseeeennaa es 25
Deferred CoOMpensation.......0...ccc cece ccc ce cece ee cee ce eee e eee ee sees en eee sess nan E EE Sees naa ES 25
Mileage Reimbursement ......00...cc cece ccc cc cc cccc ccc ee cee ee eee ee see aeeeeeeess uaa eeeaeanaeaes 25

Disciplinary Procedures ...........ccccccccecceee wees
Safety and Health ..........ccccccecceeceeeeea ee
WARES oo UL EEE Eee e ered
Professional Affiliations/Licensing
Duration of Agreement
SAVINGS ClAUSC .... ccc ccc ee cee nee e ce EA EEE EEE EEE A EEE EASE; GHEE EEE EE AGHA EERE EES

Appendix A — Payroll Deduction Authorization... cceeetees
Appendix B — Grievance Form ............0....ceee
Appendix C — Sick Leave Bank Operational Rules...
Appendix D —FY2021 Salary Adjustments Narrative