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NEW BUSINESS ~ RESOLUTIONS

R-16-026
Endorser: Alderwoman Mary Ann Melizzi-Golja
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE MAYOR AND THE BOARD OF FIRE COMMISSIONERS AND LOCAL #789, INTERNATIONAL
ASSOCIATION OF FIRE FIGHTERS FROM JULY 1, 2015 THROUGH JUNE 30, 2019 AND
RELATED TRANSFER FROM CONTINGENCY

R-16-027
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $11,822 FROM THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY AND THE STATE OF NEW HAMPSHIRE
DEPARTMENT OF SAFETY INTO EMERGENCY MANAGEMENT GRANT ACTIVITY “2016
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)”

R-16-028
Endorser: Mayor Jim Donchess
AUTHORIZING THE MAYOR AND THE CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF THIRTY MILLION DOLLARS ($30,000,000) TO REFUND ALL OR A PORTION
OF CERTAIN OUTSTANDING BONDS OF THE CITY IN ORDER TO ACHIEVE INTEREST COST

AND OTHER SAVINGS
NEW BUSINESS — ORDINANCES

O-16-007
Endorser: Alderman David Schoneman
PROHIBITING CERTAIN TRUCKS ON CHANDLER STREET

O-16-008
Endorser: Alderman David Schoneman
ALLOWING RESIDENTS OF SALEM STREET TO PURCHASE OVERNIGHT ON-STREET

PARKING PERMITS

0-16-0009
Endorser: Mayor Jim Donchess
PROHIBITING PARKING IN PART OF LE PARC DE NOTRE RENAISSANCE FRANCAISE

PARKING LOT DURING SUNDAY FARMERS’ MARKETS
O-16-010

Endorser: Alderman-at-Large David W. Deane
ADOPTION OF AMENDMENTS TO MERIT EMPLOYEE RULES AND REGULATIONS

EFFECTIVE JULY 1, 2016
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

Board of Alderman Meeting - May 14, 2019

NEW BUSINESS — ORDINANCES O-19-044

Endorser: Alderman-at-Large Brandon Michael Laws

Alderman Patricia Klee

Alderman June M. Caron

Alderwoman-at-Large Shoshanna Kelly

Alderman-at-Large David C. Tencza

Alderman Jan Schmidt

Alderman-at-Large Lori WilshireAMENDING

THE BOARD OF ALDERMEN COMPENSATION ORDINANCE
Given its first reading; assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS
COMMITTEE by President Wilshire

PERIOD FOR GENERAL PUBLIC COMMENT:

Paula Johnson, | still live in Nashua, exhausted from this whole thing. | don’t know how | ever
sat on this, maybe ‘cause | was younger. | would like to thank the Aldermen for that bill, the
smoking, | want to say it takes courage to vote what you feel is right, you beat a dead horse to
death, you know, it went round and round. And some of the Aldermen that | don’t agree with
many times, | want to say thank you, because yeah does it have to be at the State Level?

Board of Aldermen 05-14-2019 Page 40 Yeah | think it’s better at the State Level that they
address it so then it’s at throughout the State, not just one community, another community,
State Law supersedes City anyway. I’m here to talk about and | know it’s going for its first
reading, O-19-044. Let’s talk about that legislation and what has happened. | was the original
sponsor of that legislation, remember Alderman Wilshire, remember Attorney Bolton. No? Well
let me refresh your memory. The reason | did the compensation and what was the intent of this?
The intent didn’t have anything to do with pregnancy or adoption, it wasn’t the reason why. And
it had nothing to do with any of this. It had to do, we had an Alderman, if you remember correctly
that never came to Committee meetings. He would show up more times at the full Board
meeting and yet he was being paid to sit around the horseshoe for meetings and the full Board
meeting. That was the intent of this. Not the intent of somebody being pregnant or adoption.
And I’m a woman and | have the right to say that. And | have the right to say what the intention
was; because | was the original maker of it and there was no action. But over the years, it got
watered down a little bit. And the reason | made so clear and | sat down with Dori Clarke and we
really worked on this. So nobody would be left out but the question was, why should you be paid
for meetings that you did not attend? Simple as all that. You go to work, you get paid; you don't
go to work, you don’t get paid. There is no sick time really here because it’s not a job. That’s
why we never put in certain things because this is not a job this is an elected position. You go to
the polls, you have the voters vote for you; you get a stipend, it’s not a paycheck it is a stipend.
By rights it is not even supposed to have taxes taken out if you look at the US Code. This was
added in after. So this is why | wrote this piece of legislation. No action was taken because that
person, after it got written, decided to show up to the meetings again. So this isn’t a job and if
you can’t fulfill your duties because of maternity or adoption, there are other ways to be in touch
with the Board. You can Skype, you can FaceTime. There is a member of the Board of
Education that doesn’t come to any meetings anymore because he’s ill and he’s telephonically.
So you don’t have to have this in legislation that says because you are pregnant or you have an
adoption that you can’t come to meetings. You can call in at every meeting and you can still be
part of the meeting and be paid for your presence. So when we did this, it was based on the

attendance at meetings of the Full Board of Aldermen and the meetings of the standing
committees; that’s what you are paid for. All the work is really done in the Committee. Am |
correct? Of course | am correct. And then you bring it to the Board to vote on it, which is
assigned. And absence will be excused only if due to illness, which illness could cover
pregnancy because you don’t have to put down health, illness, and or death in the Alderman’s
family. Simple, it’s simple. Let’s not water it down and make it more complicated than it is. You
are being paid to be here. When | was on this Board | was raising 3 children; worked part-time,
ran a business with my husband because he worked all the time so | was basically raising them
by myself and | managed to be at every meeting here. Very rarely did | take any time off unless |
was sick. So if you want to be an elected official, you can still have children, you can still have a
pregnancy, you can still adopt, you can still have a baby and attend every meeting. You can
Skype, you can FaceTime or you can be on the phone. This piece of legislation was written
probably for somebody, you know, and if I’m correct | think she’s pregnant she just put her
name on the legislation which | think is a conflict now. Self-serving and the mere fact that it
should not be like this. These words on the original and the ones that were changed covers
everything, maybe you should just add in there ‘can be at the meeting by FaceTime, Skype and
/ or telephonically’ like on does at the Board of Education. So there’s no reason why you can’t
attend a meeting unless of illness and/or death in the family. Thank you very much.

ADDING AN ATTENDANCE REQUIREMENT TC THE BOARD OF ALDERMEN’S

dn the Year Two Thousand and Five —

The City 6f Nashua ordains that Chapter 2 “Administration”, Article II “Board of
Aldermen”, Division 1 ‘Generally’, Sec. 2-21 “Compensation”
Ordinances, as amended, is hereby further amended by adding the following new underlined

language:

“Sec. 2-21. Compensation.

Each alderman shail receive as compensation the maximum sum of five thousand
dollars ($5,000.00) per year, payable quarterly based on attendance at meetings of the full
board of aldermen and the meetings of the standing committees to which the alderman is
assigned. An absence will be excused only if due to an illness or death in the alderman’s

family. if an alderman has more than five unexcused absences in a quarter, then the

alderman’s quarterly compensation will be reduced pravortionally based on the number

of meetings attended during that quarter.

‘The provisioris of NRO section 2-271 et seq., Conduct Regulations, and other conflict-of-
interest standards shall not apply to votes on ordinances setting compensation of the

board of aldermen under charter section 45-a.”

Te 6 eee y
NO ACTION

of the Neshua Revised

City of Nashua. NH
Page tof t

Chapter 5. Administration of Goue os

Part 2. Board of Aldermen oe
Article ll. General Provisions :

§ 5-6. Compensation.

INRO 1975, T. 3, § 1; NRO 1987, § 2
,§ 2-21;

1978 by Ord. No. O-78-4; 6-24-1980 by oa. hy ae

1992 by Ord. No. O-92-11, 8-8-2000 by Ord. as 0-80-53; 6

2007 by Ord. No. O-07-115; 12-22-2009 by Ont. Noes 8-8

«aN FA he 4

*

A. Each Alderman shail r j ;
ail re : : =)
epi Céive as compens

229 Main Stree

City e Ris 5 P.O. Box 201¢
. Ee f wt &
Vity © i Nashua Nashua, NH 03061-201¢
Office of the City Clerk (603) 589-3010, Option £
- Fax (603) 589-3026
Patricia D. Piecuch E-Mail: cityclerkdept@NashuaNH.go.
City Clerk

Memorandum

TO: Board of Aldermen
Mayor James Donchess

CC: Steven Bolton, Corporation Counse
FROM: Patricia D. Piecuch, City Cler
DATE: June 5, 2019

RE: Proposed City Charter Amendment — R-18-073

We have received the attached letter from Assistant Attorney General Nicholas A. Chong
Yen, that the three state agencies have reviewed the report filed by the Board of
Aldermen, on the charter amendment proposed in R-18-073, and do not object to the

proposed amendment to our existing city charter.

In accordance with RSA 49-B:5(b), within seven (7) days after receiving approval from
the Secretary of State, Attorney General and the Commissioner of the Department of
Revenue Administration, the Board of Aldermen may order the proposed amendment to

be placed on the ballot at the next regular municipal election.

If you have any questions, please do not hesitate to contact me.

Enclosure

ATTORNEY GENERAL
DEPARTMENT OF JUSTICE

33 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6397

GORDON J. MACDONALD
ATTORNEY GENERAL

JANE E. YOUNG
DEPUTY ATTORNEY GENERAL

June 3, 2019

Patricia Piecuch
PO Box 2019

229 Main Street
Nashua, NH 03061

Re: | Nashua Charter Amendment

Dear Clerk Piecuch,

Pursuant to RSA 49-B:4-a, you have submitted a proposed charter amendment, dated
May 17, 2019, on behalf of the City of Nashua for review.

Upon review, the New Hampshire Attorney General’s Office, the Secretary of State’s
Office, and the Department of Revenue Administration, pursuant to RSA 49-B:4-a, do not object
to the proposed amendment to the existing town charter.

Please feel free to contact myself, Bruce Kneuer of the Department of Revenue

Administration, or David Scanlan of the Secretary of State’s Office if you have any questions.

Sincerely,

Assistant Attorney General

Election Law Unit /
(603) 271-3650
nicholas.chongyen@doj.nh.gov

ce: David Scanlan, Deputy Secretary of State
Bruce Kneuer, Department of Revenue Administration

Telephone 603-271-3658 ¢ FAX 603-271-2110 * TDD Access: Relay NH 1-800-735-2964

5

(229. THE CITY OF NASHUA ‘The Cate City’

Administrative Services Division

To: Board of Aldermen
Board of Assessors

From: Kim Kleiner
Administrative Services Division, Director

Date: June 7, 2019
RE: Email sent to the Board, June 4, 2019, L. Ortolano
Dear Members of the Board,

I am writing to correct some of the inaccurate statements which have been sent to the Board of
Aldermen and Board of Assessors in the past week.

Attorney Mark Broth is conducting an independent investigation regarding the allegations against
Mr. Turgiss. I am not seeking to influence that investigation in any way. I am seeking to correct
misinformation. Accordingly, we respectfully request this communication be read into the record
and placed on file.

We continue to receive multiple Right to Know requests, almost daily, from a member of the
public regarding this matter. In an email dated June 4, 2019 Ms. Laurie Ortolano stated, “Greg
[Turgiss] visited 3 properties in January, 3 in February... and 1 in March. The email then asks
how Mr. Turgiss could have driven 660 miles in those 3 months.

Ms. Ortolano cites an AssessPro report as authority for the statement. This report was given in
response to a Right to Know request, its intended use and the data it collects were not discussed.

Ms. Ortolano’s statement is inaccurate because the AssessPro report in no way captures all of the
work, or all of the properties visited, by any assessor in a given time. The report only indicates
that during a certain time period the assessor used AssessPro to make corrections with respect to
the listed property. An assessor typically performs a great deal more work and makes a great deal
more property visits than are captured on this report. For one example, a visit may be in order for
the investigation of a charitable exemption, where the assessor needs to evaluate if the building is
being used for a qualified charitable purpose by the applicant. This would not warrant a change to
the property card captured in this report.

The email from Ms. Ortolano also infers that Mr. Turgiss is checking work within the assessor’s
office. Mr. Turgiss is not in any supervisory role over other assessors or their work. The
assessors are using a peer review approach where their work is reviewed by at least one or more
other assessors within the department. They often confer with each other on different cases, this
results in a more equitable and consistent application on subjective items such as the condition of
a property.

229 Main Street * Nashua, New Hampshire 03060

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/21/19

Re: Contract for Neopost IN700DS Mailing Solution

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

Our current five (5) year lease with Pitney Bowes for the primary mail processing solution in the copy room
at City Hall is expiring. The new equipment has enhanced features at a lower cost per month.

This purchase from Formax of Dover, NH is a five (5) Year lease at $337.18 per month for a total over the 60
month period of $20,230.80. Since this is under the $25,000 threshold it was not necessary to obtain
approval of the Finance Committee. | am requesting the approval of the full Board of Aldermen for the
award of the following contract:

Contract for Neopost IN7OODS Mailing Solution. This is a five (5) year contract.

229 Main Street > PO Box 2019 ° Nashua, New Hampshire 03061-2019
603.589.3260 © fax 603.594.3450 *° NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

Purchase Order - Lease

Customer
Organization —_| City of Nashua NASPO/ValuePoint Contract #: ADSPO 16-169901
Address 229 Main Street and/or
City State Zip | Nashua NH | 03060 State Participating Addendum (PA) #:
Phone (603) 589-3175 | Fax 8002216 (NH)
Vendor Ship To
Company Name | MailFinance, Inc. FEDERAL ID# 94-2984524 Organization City of Nashua
Attention Government Sales DUNS# 150836872 Attention Accounts Payable
Address 478 Wheelers Farms Rd Address 229 Main Street
City State Zip Milford CT | 06461 City State Zip Nashua | NH | 03060
Phone (866) 448-0045 Fax (203) 301-2600 Phone (603) 589-3175 | Email | vendorapinvoices@nashuanh.g
P.O. Number | P.O. Date Requisitioner Shipped Via F.0.B. Point Terms
I Ground Destination Quarterly Invoicing
QTy Unit Description Unit Price Total
60 Months Lease Payment $337.18 $20,230.80

Lease payment specified above for products listed below includes, as applicable, reduced price equipment maintenance to reflect first year free, meter rental, meter resets,
postal rate changes, software license/support/subscription fees, delivery, installation, and operator training.

Products
QTY Product ID Description

1 JINDW30, IN Series 6/7 Base 30Ib. Differential Weighing

1 WP3070STDN Scale Stand for ISWP30/70 & INWP30/70

1 INDU100 IN Series 100 Department Upgrade

1 | IN700SH IN Series 700 Base w/ Mixed Size Feeder, sealer and drop tray

1 INWP30 IN Series 30 lb Weighing Platform

1 INDS7 Dynamic Weighing Platform for IN Series 700/750 Bases
1) Order is governed under the terms and conditions of the NASPO/ValuePoint Master Price Agreement Contract Number ADSPO16-169901. Enter this order in accordance with the

prices, terms, delivery method, and specifications listed above.
2) Payments will be sent to:

MailFinance Inc.

Dept 3682

PO Box 123682

Dallas TX 75312-3682

Authorized by Date

3) Send all correspondence to;

MailFinance Inc.
478 Wheelers Farms Rd
Milford CT 06464 Print Name Title