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The City of Nashua has brought together architects, performing arts center experts, community leaders, arts and
performance organizations, private performance oriented businesses, elected officials, and the broader
community to the conversation. The City and its consultants have produced a report and plan that indicate that
the 201 Main Street Building (formerly Alec's Shoes) would be the best site, and that an audience size of 500-700

is the right fit for the region.

At this time, the City is working through the process of approval for a bond measure for this project. The total
amount of the bond is $15.5 million. This bond will support both purchasing the building, and the construction
and fit up for this modern venue. In addition, project organizers will also have to raise $4 million from private
donations to make the project possible and most importantly - truly feasible. These private funds will ensure an

endowment that will produce substantial revenue, and offset the cost of ongoing operations of the project.

We, the undersigned, petition the Nashua, NH Board of Aldermen to unanimously vote yes on the passage of

legislation relative to bonding the proposed Performing Arts Center at a meeting of the full Board of Aldermen

at 7 pm on Tues DVega7 12th.
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(name (s) of persons making statement).

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Justice of the Peace, State of New Hampshire
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Notary Public, State of New Hampshire

My commission expires

Finance Committee — 12/01/2021 Page 5

The Cable Television Advisory Group has decided that it’s probably in the city’s best interest after the lapse of time to go
out for another RFP and at least see what the market conditions bring. So we are currently looking at an RFP.

On December 10*, we will be meeting to finalizing that RFP and issue it to the community. We did give Community
Media Services a letter to that effect but we are asking you that while we are undergoing this process if we could have
permission to pay Community Media Services month to month. It’s about $11,500 a month until the conclusion of that
RFP process and another vendor has been selected. We anticipate that that will be done within this fiscal year.
Alderman Klee

Thank you Mr. Mayor. A couple of questions. First is there’s always a possibility that the current media service would be
able to -that we would be picking them or are they just out of the running? I’m a little confused by that.

Kim Kleiner, Administrative Services Director

We have advised Community Media Group that we would like them to respond to the RFP and if they choose to do so,
they will be valued with the other selection.

Alderman Klee

The $11,500 per month where you have it not to exceed $92,000 — I’m sorry | haven't done the math in my head — but
we’re looking at what seven months, eight months is you’re anticipating it would take to get through all of this?

Kim Kleiner, Administrative Services Director

Yes. So we hope to after December 10‘ meeting finalize the RFP, get it issued immediately, and then continue the
process. We’re really looking at April/May to see a new selection and that new selected vendor would be approved by the
CTAB Committee.

Alderman Klee

Just one more question Mr. Mayor. What is the annual contract for Community Media Service Group that we currently
have?

Kim Kleiner, Administrative Services Director

So currently a normal 12 month year is about $130,000.
Alderman Klee
Okay, thank you.

Kim Kleiner, Administrative Services Director

You're welcome.

Mayor Donchess

Any other questions? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Finance Committee — 12/01/2021 Page 6

Re: Compressed Natural Gas Price Increase in the amount not to exceed $50,000 funded from accounts 61310
Compressed Natural Gas (Transit)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE AN AMENDMENT
TO THE CONTRACT FOR COMPRESSED NATURAL GAS PRICE INCREASE WITH AVSG LP IN AN AMOUNT NOT
TO EXCEED $50,000. FUNDING WILL BE THROUGH DEPARTMENT 186 TRANSPORTATION; FUND: 61310
COMPRESSED NATURAL GAS, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

We have our Transit Manager who is going to explain this briefly to us even though it’s somewhat self-evident.

Camille Correa, Transit Administrator

Good evening. The compressed natural gas area where it’s open to the public is located at 11 Riverside Street. DPW
utilizes the compressed natural gas station as well as Transit and it is also open to the public. The vendor requested a
price increase due to the price of CNG being increased overall. So that would change from the current price to $2.49 a
gallon. If you have any questions of me, I’d be happy to answer.

Alderman Klee

Thank you. What is the current price?

Camille Correa, Transit Administrator

| believe it’s $2.29.
Alderman Klee
Okay, thank you.

Mayor Donchess

Anyone else. All right, could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow Plowing Services
(Parking)

MOTION BY ALDERMAN HARRIOTT-GATHRIGTH TO ACCEPT, PLACE ON FILE AND AWARD A CONTRACT FOR

SNOW PLOWING AND OPTIONAL SAND/SALT TREATMENT AND SNOW REMOVAL SERVICES FOR 18 PARKING

LOTS TO THE DOTY GROUP, INC. OF HOLLIS, NH, IN AN AMOUNT NOT TO EXCEED $40,000. FUNDING WILL BE
THROUGH DEPARTMENT 166 PARKING; FUND: 54207 SNOW PLOWING SERVICES, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

| think Mr. Cummings is here but this is just the annual contract for the plowing of the lots — the parking oversees.

Finance Committee — 12/01/2021 Page 7

Tim Cummings, Economic Development Director

That’s correct Mr. Mayor. For the record, Tim Cummings, Director of Economic Development and this is just the annual
snowplowing contract at $40,000. That is in our operational budget.

Mayor Donchess

Any questions? Could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Feasibility Study for the Millyard land in the amount not to exceed $105,000 funded from accounts 53142
Consulting Services/Escrow (Economic Development)

MOTION BY ALDERMAN HARRIOTT-GATHRIGTH TO ACCEPT, PLACE ON FILE AND AWARD A CONTRACT TO
ENTER INTO A FEASIBILITY STUDY TO DEVELOP A CONCEPT PLAN FOR 3.5 TO 4.0 ACRES OF LAND FOR THE
REMANANT LEFTOVER IN THE NASHUA MILL YARD OWNED BY THE CITY TO ICON ARCHITECTURE IN AN
AMOUNT NOT TO EXCEED $105,000. FUNDING WILL BE THROUGH DEPARTMENT 183 ECONOMIC
DEVELOPMENT; FUND: 53142 CONSULTING SERVICES/ECONOMIC DEVELOPMENT ESCROW FUNDS, BY ROLL
CALL

ON THE QUESTION

Tim Cummings, Economic Development Director

Yes thank you, Mr. Mayor. Tim Cummings, Director of Economic Development. This is a project that we started a while
back. The money has been escrowed. We put an RFP out to the market. In the spring, we received some proposals.
We put together this contract before you which ultimately would be a deliverable of a concept plan for land in and around
where NIMCO is which is remnant from the Broad Street Parkway and we would be looking to try to put this land back into
productive use so it becomes taxable and having a better understanding of what we can do with it would behoove us.

Mayor Donchess

And this money has been budgeted for this purpose?

Tim Cummings, Economic Development Director

I'm sorry, say again?

Mayor Donchess

This money has already been budgeted for this purpose.

Tim Cummings, Economic Development Director

Correct, yes.

Mayor Donchess

All right. Any discussion? Alderman O’Brien.

Finance Committee — 12/01/2021 Page 8

Alderman O’Brien

Yeah. Mr. Cummings. Thank you, Mr. Mayor. Mr. Cummings seeing the former history of the building, not saying
anything went on, but are we clear that it's not a brownfield and part of the study will look into that to make sure that the
land is clear before we do anything with it?

Tim Cummings, Economic Development Director

Yes, part of this study would be looking at the hazardous materials. | would not venture to guess at this time that it is not
clean. | would think it's actually may have some hazardous material in it but we will know that once we get into the
planning of the project.

Alderman O’Brien

Thank you.

Mayor Donchess

Anyone else? Madam Clerk could you call the roll.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Feasibility Study for Elm Street Middle School in the amount not to exceed $120,000 funded from accounts 53142
Consulting Services/Escrow (Economic Development)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND AWARD A CONTRACT FOR
A FEASIBILITY STUDY OF THE ELM STREET MIDDLE SCHOOL FOR PROFESSIONAL SERVICES DESIGN TO
MARVEL DESIGN IN AN AMOUNT NOT TO EXCEED $120,000. FUNDING WILL BE THROUGH DEPARTMENT 183
ECONOMIC DEVELOPMENT; FUND: 53142 CONSULTING SERVICES/ECONOMIC DEVELOPMENT ESCROW
FUNDS, BY ROLL CALL

ON THE QUESTION

Tim Cummings, Economic Development Director

Yes, thank you, Mr. Mayor. Again for the record, Tim Cummings, Director of Economic Development. In a similar vein as
the previous contract, this is a feasibility study to be done on the Elm Street Middle School. The Elm Street Middle School
will become surplus sometime in the in the spring, summer of 2024. | think it would behoove us to make sure we have a
plan in place that we can execute on particularly because of the importance of the Keefe Theater and making sure that we
can keep that operational. So we would like to move forward with this project so we can get a plan in place and we can
put the building back into productive use after the summer of 2024.

Alderman Klee

Thank you Mr. Mayor. Director Cummings a question | was going to ask at the previous one. But in both of these cases,
you very specifically say we recommend this bid to be what is the lowest total cost vendor who met the RFP specified
requirements. It is not necessarily the lowest bid, but the others did not meet those requirements as you put forward in
the RFP, is that correct? So for instance, I'm looking at this Marvel of 1485 and they have ICON and Market which are
below them, but | assume they didn't meet all the qualifications.

Tim Cummings, Economic Development Director

So | want to be clear, that memo is coming from Kelly Parkinson not from me. I'm looking at that paragraph right now. |

Finance Committee — 12/01/2021 Page 9

will leave it to her to speak to it but | think it's pretty safe to say that the proposals that we received, Marvell was not the
highest. It was in the middle of the pack but we negotiated it down but we were able to still maintain the scope that we
originally put up for in our proposal.

Alderman Klee

Thank you.

Mayor Donchess

Anyone else? Madam Clerk, could you call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Architectural Design/Streetscaping of West Pearl Street in the amount not to exceed $100,000 funded from
accounts 53142 Consulting Services/Downtown Improvement Committee & Economic Development Escrow
(Economic Development)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A DESIGN
CONTRACT FOR STREETSCAPING ALONG WEST PEARL STREET TO ICON ARCHITECTURE IN AN AMOUNT
NOT TO EXCEED $100,000. FUNDING WILL BE THROUGH DEPARTMENT 183 ECONOMIC DEVELOPMENT;
FUND: 53142 CONSULTING SERVICES/DOWNTOWN IMPROVEMENT COMMITTEE AND ECONOMIC
DEVELOPMENT ESCROW FUNDS, BY ROLL CALL

ON THE QUESTION

Tim Cummings, Economic Development Director

If | may, Mr. Mayor.

Mayor Donchess

Yes.

Tim Cummings, Economic Development Director

Again, Tim Cummings, Director of Economic Development. So this contract before you is actually was an idea or a
deliverable that we had originally included in the Nashua Performing Arts Center Project. We value engineered the idea
of the West Pearl Street streetscaping out of the project to bring that project costs down. The Downtown Improvement
Committee still believes that it would be a worthwhile venture to move forward with improving West Pearl Street,
particularly with expanding the sidewalks which are not ADA compliant at this time. So they have set a bulk of the money
aside to bring a design to a point where we could seek construction funding and that's what this contract endeavors to do.

Mayor Donchess

Discussion? Madam Clerk, would you call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0

Finance Committee — 12/01/2021 Page 10
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Design & Construction for the DPW Facility Change Order #1 in the amount not to exceed $40,060 funded from
accounts 53107 Architect & Engineering Services (Engineering)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER
#1 FOR AN ADDITIONAL SCOPE OF WORK TO FILE AN ALTERATION OF TERRAIN (AOT) STATE PERMIT IN AN
AMOUNT NOT TO EXCEED $40,060. FUNDING WILL BE THROUGH DEPARTMENT 160 ENGINEERING; FUND:
53107 ARCHITECT & ENGINEERING SERVICES, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Alright. An “AOT” is alteration of terrain permit, right?

Tim Cummings, Economic Development Director

Yes, yes. Mr. Mayor. Again, Tim Cummings, Director of Economic Development. We need this permit. This was a permit
not originally anticipated when we started the design of the project and once we started designing the project, we realized
that we were going to need what's referred to as an AOT Permit. So this is just an amendment to the design contract to
will allow us to achieve that permit and continue with the design.

Mayor Donchess

All right. Questions? Alderwoman Kelly.

Alderwoman Kelly

What's an AOT Permit?

Tim Cummings, Economic Development Director

Yes, great question if | may Mr. Chair.

Mayor Donchess

Alteration of terrain, meaning the ground.

Alderwoman Kelly

Ah, thank you.

Tim Cummings, Economic Development Director

If | may Mr. Mayor?

Mayor Donchess

Yes.

Tim Cummings, Economic Development Director

So after a certain amount of disturbance on land, | want to say 100,000 square feet or there about, the Department of
Environmental Services - this is a State level permit. It requires a review and that's what an AOT provides us as is a
permit after it's been reviewed.

Alderwoman Kelly

| Know you said we didn't anticipate this permit. Do we anticipate changes from their evaluation that will then have to be

Finance Committee — 12/01/2021 Page 11

looked at?

Tim Cummings, Economic Development Director

No.

Alderwoman Kelly

Thank you.

Mayor Donchess

All right. Madam Clerk, would you call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Construction Management Services for a new DPW Administrative Office Building in the amount not to exceed
$12,025,000 funded from DPW Building Project Fund, 54210 Construction Services/Pending Bond Approval

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A CONTRACT
FOR CONSTRUCTION MANAGEMENT SERVICES FOR A NEW DPW ADMINISTRATIVE OFFICE BUILIDING
LOCATED ON LAND OFF WEST HOLLIS STREET AND ADJACENT TO THE FOUR HILLS LANDFILL TO HARVEY
CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $12,025,000. FUNDING WILL BE THROUGH DEPARTMENT
160 ENGINEERING; FUND: 54210 CONSTRUCTION SERVICES/PENDING BOND APPROVAL, BY ROLL CALL

ON THE QUESTION

Tim Cummings, Economic Development Director

If | may, Mr. Mayor.

Mayor Donchess

Yes.

Tim Cummings, Economic Development Director

Thank you. So again, Tim Cummings, Director of Economic Development. This is our standard construction manager
contract that we have used time and time again with Harvey. We are seeking this contract so we can move forward with
the project and the building which we would like to keep on track for the spring of 22.

Mayor Donchess

Any questions? Alderwoman Kelly?

Alderwoman Kelly

Thank you. | was trying to pull up the 400 pages of it. I'll tell a long wind of the story and ask my question. I'm currently
also doing renovations on my home and the supply chains are out of control. | Know that this product has been vetted and
it's important that we do it. I'm just wondering as we're building this if we're adjusting contingency knowing that things are
getting harder to get, the prices have been pushed up, and that kind of thing.

Finance Committee — 12/01/2021 Page 12

Tim Cummings, Economic Development Director

Yes. That is what keeps me up at night.

Alderwoman Kelly

Me too. So do you know if we like do we have a standard contingency and did we grow it a bit to make sure that we’re
trying to cover as much as we can?

Tim Cummings, Economic Development Director

Yes. So and again, it's predicated on us starting in the spring of 2022. We have both a construction contingency, and
owners contingency, and we also have some escalation built into the project. So long as we continue along the path of
issuing a notice to proceed sometime in the spring, we all feel confident that the numbers we're seeing right now will hold.

Alderwoman Kelly

Thank you very much.

Mayor Donchess

Anyone else? Please call the roll.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Services for 2022 Sewer Rehab Program in the amount not to exceed $229,500 funded from
accounts 81700 Infrastructure Improvements (Admin/Engineering)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
ENGINEERING SERVICES CONTRACT FOR ASSISTANCE WITH THE SEWER REHABILITATION PROGLEM WITH
HAYNER SWANSON, INC. OF NASHUA, NH, IN AN AMOUNT NOT TO EXCEED $229,500. FUNDING WILL BE
THROUGH DEPARTMENT 169 WASTEWATER; FUND: BOND; ACTIVITY: SEWER INFRASTRUCTURE
IMPROVEMENTS, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

And | think Mr. Hudson is here.

Dan Hudson, City Engineer

Yes, |am. Thank you Mr. Mayor. Dan Hudson, City Engineer. This is for engineering services to support our sewer
rehabilitation program both for dig work where we actually dig up and replace the pipes as well as our continuing efforts
for CCTV in lining the pipes where that's possible. Hayner Swanson is a local engineering company. They provided this
service for a number of years. This contract will get us to the point that we can bid out a project for construction next year.
Should we receive suitable bids and approval to award such a contract, then we will be back and seeking services for
construction phase engineering for that work. But this this will continue our efforts on this important program. We really
need their support to do that.

Mayor Donchess

All right. Anybody — questions? Comments? Madam Clerk, could you please call the roll?

Finance Committee — 12/01/2021 Page 13

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Streamgage Equipment, Operation and Maintenance in the amount not to exceed $25,850 funded from accounts
81700 Infrastructure Improvements (Wastewater)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A THREE-YEAR
JOINT FUNDING AGREEMENT WITH THE U.S. GEOLOGICAL SURVEY, NEW ENGLAND WATER SCIENCE
CENTER, NEW HAMPSHIRE-VERMONT OFFICE, PEMBROKE, NEW HAMPSHIRE FOR THE INSTALLATION AND
MAINTENANCE OF A STREAMGGE ON THE MERRIMACK RIVER IN THE AMOUNT OF $25,850. FUNDING WILL
BE THROUGH DEPARTMENT 169 WASTEWATER; FUND: WASTEWATER; ACTIVITY: MERRIMACK RIVER
LEVEE, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Is Mr. Boucher here?

Dan Hudson, City Engineer

| can speak to this one as well Mr. Mayor. Again, Dan Hudson City Engineer. So this is to replace the stream gauge on
the Taylor Falls Bridge. One of the bridges that we share jointly with Hudson. This is to monitor river levels. We have
stream gauge there that had fallen into disrepair and is no longer repairable. This is a joint agreement with US Geological
Survey where we will share the cost of the installation of this equipment. But then they will monitor it and post readings to
their, you know, websites and such on a regular basis on a continuing basis. This is a three year agreement as noted.
This gauge is important for emergency management and operation of the levee purposes.

Mayor Donchess

Allright. Discussion? Alderwoman Kelly.

Alderwoman Kelly

Thank you. So you said this is a joint piece of equipment that sounds like it seems to make sense to share that cost. My
question is it had fallen into disrepair. Who’s in charge of maintenance once we put this new piece in?

Dan Hudson, City Engineer

This is a great question. So the US Geological Survey will be responsible for that maintenance. That presumes that we
continue with an annual payment to them basically. It also in that fashion should this need to be repaired again in the
future, they would absorb all the cost of that future repair. So like | said, we had some equipment that fell in disrepair. It
was kind of our responsibility and then we feel this engagement with USGS who does this kind of work all the time all over
the country. It makes a lot of sense for them to manage that equipment on a continual basis. So that's what this
agreement does.

Alderwoman Kelly

If | could follow up. Just to clarify, this is just the installation. There would be additional costs for the maintenance after
the fact?

Dan Hudson, City Engineer

Correct. So this agreement - well the first year of this agreement involves the cost of installation. So that is split. Actually