Search

= \ THE CITY OF NASHUA een

Financial Services

Purchasing Department

May 30, 2019
Memo #19-151

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 PAVEMENT MARKINGS CONTRACT — CHANGE ORDER 1 (VALUE: $82,000)
DEPARTMENT: 161 STREETS; FUND: PRIOR YEAR ESCROW

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated May
23, 2019 for information related to this purchase.
The Superintendent of Street Department, Board of Public Works (May 23, 2019 meeting) and the

Purchasing Department recommend the award of Change Order 1 in an amount of $82,000 to Hi-Way
Safety Systems of Rockland, MA.

Raspectfull ;

Dan Kooken
Purchasing Manager

Coa: J Ibarra L Fauteux

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 23, 2019

Jon Ibarra, Superintendent
Street Department

2019 Pavement Markings Program
Change Order No. 1

To approve Change Order No. i to the 2019 Pavement Markings Contract with
Highway Safety of Rockland, MA in the amount of $82,000. Funding for this
contract will be through Department 161: Streets; Fund: Pricer Year Escrow;
Account Classification: 54 Other Services.

Change Order No. 1

Highway Safety was awarded a $162,000 contract in the last contract and
continues to provide prompt professional service to the City of Nashua.

This Change Order No. 1, in the amount of $82,000, is to add additional striping,
including bike routes. This Change Order | results in a revised total contract
amount of $244,000.

CHANGE ORDER

No.1
PROJECT: Pavement Markings Program
DATE OF ISSUANCE: May16, 2019 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH

OWNER’s PURCHASE ORDER NO.: _134421
CONTRACTOR: Hi-Way Safety Svstems

SUPERINTENDENT: Jon Ibarra -DPW Street Department

You are directed to make the following changes in the Contract Documents:

> To add additional quantities;
>» To seta fixed per unit cost for the period July 1, 2019 through June 30, 2019

CHANGE IN CONTRACT PRICE

Original Contract Price

$162,000

Net changes from previous Change Orders

$0.00

Contract Price prior to this Change Order

$162,000

Net Increase (decrease) of this Change Order

$82,000

Contract Price with all approved Change Orders

$244,000

RECOMMENDED: ACCEPTED: APPROVED:

Byt Du - By: By:

Superintendent Contractor Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)

Date: Sy / / t / / 9 Date: Date:

OE Lt meet nt tT A A IA HI IE tee A A ee

CO-1lofl
Change Order #1
Hi Way Safety - Pavement Markings

Page i of f

HiWay Safety Systems, Inc. (SD

9 Rockview Vifey
Rockiand MA C2270 Q2E2ANOXAL SEzViCEE OIVEIOH
Tak: 787-982-8229 Fax 787-862-0226 W.B.E. Certified In Massachusetts
Customer: Nashua NH Date 05/17/2019 Estimate 230542
Job Location: Nashua NH - 2019 Quota Bld Due and Tims Dus:
Contrect #
tam Description Est. Qty Units Unit Price Total
MOTE 4 3% Incresaa por Extension yaes 2021 .2022 and 2023 0 0.00000 $0.00
24624 SOLID RED PAINT Oo SF 0.556000 $0.00
860.SLCS SINGLE LINED CAR STALL PAINT 0 EA 4.50000 $0.00
832.02 PAVEMENT MARKING SYMAOL OR WORD PAINT 0 SF 1.75009 $0.00
632.0172 12" ‘WHITE PAINT Oo LF 0.46000 £0.00
860.044 # WHITE FAINT HANDWORK o LF 0.24003 $6.00
332.0108 4 WiTE / YELLOW PAINT TRUCKMOUNTED O LF 1.04506 $0.00
£60.04 4" WHITE / YELLOW EPOXY HANDWORK 0 LF 1.00300 $0.00
868.04 A" WHITE (YELLOW ZPORY TRUCKMOUNTED QO LF 0.25000 $0,00
863.E BIXE STENCIL WITH ARROWHARROW EPOXY 0 SF 103.00009 $0.00
868.SLCS SINGLE LINES CAR STALL EPOXY 0 EA 76.00000 $0.06
832.3172 {2° WHITE THERKO 0 LF 1.78000 20.08
632.32 PAVEMENT MARKING SYMBOL, OR ViORD THERMOPLASTIC (DOESN'T O SF §.G6000 £0.00
INCLUDE PREFORMED THERMO)
832.3704 4° WHITE / YELLOW THERMOPLASTIC O LF 0.47800 $0.00
632,2 PAVEMENT MARKING REMOVAL/GRINDING 0 LF 1.66600 $0.00
PLEASE NOTE: Ua!t Pricing will prevall. Tha above quantitica are for estimate purposes only. Total $0.00

*>* PLEASE SIGN & FAX BACK IF YOU'D LIKE TO SCHEDULE * **

Signature Data

é ; eS \ THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

May 30, 2019
Memo #19-152

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT EXTENSION FOR SINGLE STREAM RECYCLING (VALUE: $400,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
May 23, 2019 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Solid Waste Department Superintendent, Board of Public Works (May 23, 2019 meeting) and the
Purchasing Department recommend the award of this contract extension in an amount of $400,000 to
Casella Recycling LLC of Charlestown, MA.

Re ;
gi, —

~\/Dan Kooken
Purchasing Manager

Cc: J Lafleur L Fauteux

}
229 Main Street » Nashua, New Hampshire 03061 »* Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 23, 2019
Jeff Lafleur, Superintendent of Solid Waste
Single Stream Recycling Contract

To approve Amendment #1 for a one year extension to the contract with Caselia
Recycling LLC of Charlestown, MA for the transportation and processing of the
City’s single stream recyclables for an amount not to exceed $400,000 pending
approval of the FY20 operating budget. Funding through Department 168 Solid
Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted Services.

Markets for recycling in general have plummeted and are showing no sign of
recovery in the near future. The City’s contract for recycling ends on June 30, 2019,
therefore the City of Nashua needed to secure a vendor. The Solid Waste
Superintendent opied to solicit bids for a one-year contract and re-evaluate market
conditions next spring.

The Solid Waste Department has worked with Caseila Recycling for five years and
their strength in today’s difficult market conditions leads us to recommend that the
FY20 one-year renewal contract for Single Stream recycling be awarded io Caselia
of the amount not to exceed $400,000 pending FY26 budget approval.

AMENDMENT No. 1
TO
CONTRACT
FOR INDEPENDENT CONTRACTOR

SINGLE STREAM RECYCLABLE MATERIAL PROCESSING
RFP1058-022318

BETWEEN
CITY OF NASHUA
AND
CASELLA RECYCLING, LLC

This AMENDMENT No. 1, dated is attached to and made part of the CONTRACT
FOR INDEPENDENT CONTRACTOR between the City of Nashua, New Hampshire and Casella
Recycling, LLC for Single Stream Recyclable Material Processing (RFP1058-022318) dated
September 10, 2018 (“AGREEMENT”).

WHEREAS, Section 28 of the AGREEMENT’s General Terms and Conditions allows for written
amendments to the Agreement when signed by both parties;

WHEREAS, Section 3 of the AGREEMENT states the period of performance is from July 1, 2018 to
June 30, 2019 and Section 4 describes compensation; and

WHEREAS, both parties wish to extend the term and renew the pricing for an additional year.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby mutually
agree as follows:

1. That the period of performance of the AGREEMENT shall be extended for one (1) year
commencing on July 1, 2019 and terminating on June 30, 2020.

2. INDEPENDENT CONTRACTOR agrees to perform the work, under this
AMENDMENT No. i, in accordance with pricing formula, attached, for a total cost not to
exceed

FOUR BUNDRED THOUSAND BPOLLARS (3 400,880.03}

3. All other terms and conditions of the AGREEMENT hali remain in force until the
completion of the work authorized under this AMENDMENT Noe. 1.

SINGLE STREAM RECYCLABLE MATERIAL PROCESSING 1
SECOND YEAR OPTION
CASELLA RECYCLING, LLC

Amendment #1

AMENDMENT No. 1
TO
CONTRACT
FOR INDEPENDENT CONTRACTOR

SINGLE STREAM RECYCLABLE MATERIAL PROCESSING
RFP1058-022318

BETWEEN
CITY OF NASHUA
AND
CASELLA RECYCLING, LLC

4. This AMENDMENT No. i, with attachments, along with the AGREEMENT and,
CHANGE ORDER Ne. 1 dated April 12, 2019, constitutes the entire AGREEMENT and
understanding between the parties and supersedes all prior agreements and understandings
relating hereto.

OWNER: INDEPENDENT CONTRACTOR:

City of Nashua, NH (signature) Casella Recycling, LLC. (signature)

James Donchess, Mayor

(Printed Name and Title) (Printed Name and Title)

Date Date

SINGLE STREAM RECYCLABLE MATERIAL PROCESSING 2
SECOND YEAR OPTION

CASELLA RECYCLING, LLC

Amendment #1

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP1058-022318

ATTACHMENT B ~ PROPOSAL COSTS

CEILING PRICE per ton
, 4 tf?
Highest cost per ion that could be charged “ é oe I ton
lor processing recyclabics from City

(estiniated sanual tonnage: 5000 - 5500 tans} Ye

TRANSPORTATION COST per load of — SS — Head
(estimated annual # lands: 300)
- fo
oe Aen fot
Name of Hauling company, if different from vendor 7 V5 OF. 0
Sear -
ALL AEM. € Retry Darke ebtint 4b fd
~~ e ‘og Q oY a
. ii tt LE PIE OF , oo St tral
Formula that would reduce Processing Costs or beaztolld POE ghee 7 fy? “et EAR
. Mw Ae Se es “a
produce revenue sharing Bi aod “ptr Aikeba s 2D + wikes Ly Wee
7 fo Ce op = ofAban
List indexes used to calculate recycling costs vote 2. tip Le Mie we - SUNKEN 72
Niger Shy Mal! ¢ Cte - Lb vey ZO Huse Lig Lf

7 Gr fi
fi f
oY fF

é

ee

ATTACHMENT B

Le Arges oer © Fhed phe ANC Peg ft herp

calee,

EY te, oS x

# SY SE &e Tin cbs oe FA Fobootiee

a

C7

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT
REQUEST FOR PROPOSALS

SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP1058-022318

Bidder: Beets ry ps AC

Authorized Signature: —_——

Address: a ak R Ai snuck wie kh Pryde

Email Address: Won. ce iotet& 6) Poet. (ote

Phone: (\) mc \y TH rx Co) - ATED

ATTACHMENT B