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CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFEP1058-022318

SCOPE OF SERVICES (Con’?)

Hf, at any time during the term of the contract, there is a change in the processing and / or marketing
facility used, 60 calendar day written notice, prior to the effective date of the change is required per
City of Nashua’s term and condition regrading assignment , traasfer, delegation, or
subcontracting.

Written notice shall include the name, address and phone number of the new Processor’s office, the
name ofan individual responsible for the processing operation, the site of storage and / or processing of
the recyclable material, and the names and addresses of the processor's secondary haulers and end
markets.

Within 10 calendar days, the City’s representative shall provide either written consent or provide
wrilien communication outlining the City’s reasons for rejecting such consent.

iF Reporting Requircments

1. F.1. Seale Weights
Certified scale weights will be used as the official measure of weight (one ton weighs two
thousand pounds).

t.F.2. Records aad Reperts

The successful BIDDER shail provide the City with a monthly activity statement and any
supporting documentation requested, of all recyclables tonnage accepted, and a statement of
account for revenue / casts. These monthly statements shall be provided to the City by the end
of the second week of each month for the previous month. A repart shall be provided to the
City by February J annually, detailing the previous service year’s activities,

Page 5 af 7
RFP 1058-0223 [8
Single Stream Recyclable Material Processing

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT
REQUEST FOR PROPOSALS

SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP1058-0223 18

INSTRUCTIONS FOR PROPOSAL SUBMITTALS

The specifications herein describe the minimum acceptable features and performance requirements for
providing this serviee.

BIDDERs are to have thoroughly read and understood these specifications prior to proposal
submission.

BIDDERs are required to submit proposals on the Forms provided. A summary of the BLDDER’s
proposal shall be submitted in ATTACHMENT A, “PROPOSAL SUMMARY.” The cost shail be
listed on ATTACHMENT B, “PROPOSAL COST." ATTACHMENT C “REFERENCES” shall
list five references,

Any deviation from the specifications, as listed by the City in this RFP, should be highlighted and
explained in the PROPOSAL SUMMARY.

ATTACHMENT A_ “PROPOSAL SUMMARY”

A narrative, addressing the following:

>» Plan to meet the requirements of the “Scope of Services”;

» A description of the Materials Recycling Facility, including the type of equipment used, the
number of years of opcration, capacity, hours of operation and any scheduled shutdowns (a tour
of the facility for City officials wil) be arranged at a mutually convenient time, if possible
within wo weeks of submittal of the Proposal);

* Your Company's plans regarding the status of recycling markets; and

> Any deviation from the specifications, as listed by the City in this RFP

ATTACHMENT B “PROPOSAL CQSTS”

Complete the table with the requested information, Staie any exceptions to the RFP requirements on
his form.

ATTACHMENT C “REFERENCES”

List five (5) references and submit two (2) letters of performance references,

Page 6 of 7

RFP 1058-022318
Single Stream Recyclable Material Processing

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP1058-0223 18

BASIS OF AWARD

The contract awarded will be based on the proposal that is most advantageous to the City of Nashua,
with consideration given to the comprehensiveness and feasibility of the proposal, price, references,
and the experience. qualifications, and the compliance and legal history of the vendor and any proposed
subcontraciors.

The City of Nashua may reject any or all of the proposals on any basis and without disclosure of a
reason. The failure io make such a disclosure shall not result in accrual of any right. claim or cause of
action by any unsuccessful participant against the City of Nashua.

Proposals must be in the format specified ON THE ATTACHMENT FORMS PROVIDED:
addressing all items listed in the specifications.

RECORDS and ACCESS

The successful Bidder shall maintain record of amounts of acceptable materials delivered from the City.
The books, records, documents and accounting procedures and practices of the successful Bidder
related te die contract shall be subject to inspection, examination and audit by the City of Nashua.

PAYMENTS and REVENUE SHARING

A revenue sharing agreement for all materials shall be included to offset processing fees or be paid to
the City,

The successful Bidder shal] render io the City a monthly statement with all necessary reasonable
supporting documentation and calculations. The City shall verify the successful Bidder’s monthly
report prior to payment of any voices submitted to the City.

Page 7 of 7
RFP1058-0233 18
Single Stream Recyclable Material Processing

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP1058-€22318

ATTACHMENT A -— PROPOSAL SUMMARY

A narrative, addressing the following:

> Plan to meet the requirements of the “Scope of Services”:

» A description of the Materials Recycling Facility, including the type of equipment used,
the number of years of operation, capacity, hours of operation and any scheduled
shutdowns (a tour of the facility for City officials will be arranged at a mutually
convenient time, if possible within two weeks of submittal of the Proposal);

*» Your Company’s plans regarding the status of recycling markets; and

» Any deviation from the specifications, as listed by the City in this RFP

24 Bunker Hill industrial Park
Charlestown, MA 02129

Danielle Greenberg
Nashua Purchasing Agent IT
229 Main Street

Nashua, NH 03060

RE; RFP1058-022318 - Single Stream Recyclable Material Processing

Proposal Summary

Dear Ms. Greenberg;

Casella Recycling, LLC (‘Casella’) is pleased to provide the City of Nashua, NH with
this proposal summary.

Casella Recycling, LLC, owns and operates two of the largest Single Stream Material
facilities in the State of Massachusetts. We also own other processing facilities in Maine
as well as New York. We are more than qualified & capable of handling the City of
Nashua tons, evidence of which, would be in our history of service to the City the last six
years,

Our scope of services has not changed and we still provide the same level of accepted
and unacceptable materials. (please see attached list). The transportation of the
recyclables will be performed by Casella Recycling, LLC at the cost indicated on the bid
sheet. Our equipment is state of the art processing equipment that is capable of handling
our permitted amount of tons. Our daily capacity is approximately 900 tons per day, our
equipment brand is largely CP Manufacturing with a Harris baler and a Bollegraf baler.
Casella bas operated this single stream plant for about 10 years, running two shifts a day
and at this time has no plans for any shutdowns that would effect the city tons.

Casella will continue to market the city recyclables in the most efficient possible way.
We will continue to seek the best possible outlets and pricing the market will allow.

We look forward to continuing our work with the City and want to thank you for this
opportunity to submit our proposal.

Vite President

casella.com

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP 1058-6223 18

SCOPE OF SERVICES

Aeceptable Materials:

Newspapers
Magazines
Catalogs & Junk Mail
Coupons & Envelopes
Office paper/shredded paper
Soft Covered Books & Telephone Books
Corrugated Cardboard
Brown Grocery Bags
Boxboard — cereal and shoe boxes
Milk and juice cartons
Plastic Bottles/containers with a Recycling Code #1-7
Example: water bottles, Jaundry detergent, milk jugs, shampoo botties, margarine & yogurt containers
Aluminum (pie plates/ trays/ foi 1}
Metal Cans (T in/steel/aluminum)
Glass bottles & jars

Unacceptable Materials:

Paper soiled with grease, paint etc,

Wax coated paper or cardboard

Paper cups

Tissues, napkins or paper towels

Paper packaging with layers of plastic foil
Hatd covered books (remove covers then recycle)
SHARPS or medical waste

Electronics or batteries

Plastic bags or film plastics

Pots, pans bowls, utensils or other cookware
Ceramic plates or cups

Containers that held a toxic substance

Light bulbs, window glass or mirrors
Plastic utensils

Styrofoam

Appliances

Toys or clothing

~

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179

CITY OF NASHUA BIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP 1058-322318

ATTACHMENT B — PROPOSAL COSTS

CEILING PRICE per ton aft
. ex Lhe ef °
Highest cest per ton that could be charged of eS of Ae I ton
for processing recyclables from City -
{estimated annual tonnage: 5000 — 5500 tons} Sf
Po ey pe Af
; Pd oS —
TRANSPORTATION COST per load fe om 22: 6 Head

{estimated annual # lends: 300)

Name of Hauling conipany, if different from vender

CALL I 4

Formula that would reduce Processing Costs or
produce revenue sharing

List indexes used to calculate reeyeling costs

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Attachment B

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CITY GF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP1058-022318

Bidder: (’ eet Abo C tes wae
Authorized Signature: __ Tn

Address’ aM muds AM “Ud ches ed Pride
Email Address: Dob. CAM Coan 6), CA (ore

Phone: (.\] ~ 4} : Wy Fax: (\) - a\ TEWo

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Attachment B

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT
REQUEST FOR PROPOSALS

SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
REP1058-022318

ATTACHMENT C -REFERENCES
A) List five (5) references from communities similar in size and program description to the
City of Nashua, where the vendor has at least one-year experience with handling the

recyclables for each community. Include the name, title and phone number for the contact
person.

(1) Community: OE: df of yrasMe

Population: Lf. Lb. OY L
Contact Name: Bob Ey QM.

Contact Title: Asst Saunt DEY ewone (Be Z) SY f- VIG L

@) community: 9 if Kasdan
Population: Ess" * poy
Contact Name: VI L2UOSA

Contact Title: DFW phone (ELI) 6 3s 7 Si ad
(3) Community: Live Of A

Population: (a s VB -

Contact Name: VE A LAD e3cbe [

Contact Title: thie Zz os Phone: 7 BY- z ~ i, -

Population: DE 168, /
Contact Name: Loxtejr LU Ata Sons 2

Contact Title: / Cred LD) Phone;

Attachment C I