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CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT
REQUEST FOR PROPOSALS
SINGLE STREAM RECYCLABLE MATERIALS PROCESSING
RFP1058-0223158

ATTACHMENT C —-REFERENCES

(3) Community: LET, tf Cam btid gD
Population: Mb; fi 0

Contact Name: L2 ECA O ‘Ooadle

Contact Title: / chy 5S nen Phone:

B) Provide two (2) letters from communities relative to vendor’s performance under their

contract.

Attachment C

bo

Commissioner

DEPARTMENT OF PUBLIC WORKS AND PARKS
20 East Worcester Street
Worcester, Massachusetts 01604

Robert L. Moylan, Jr., BE. Assistant Commissioners
Raber C. Antonelli, Jr, Parks
33 Daniel Curtis, Administration
508-929-1300 , Matthew J, Labovites, Gperations
508-799-1448 Fax Michael V. O'Brien, City Manager Paul J. Moosey, PE., Engineering

April 18, 2013

RE: CASELLA WASTE SYSTEMS ~ RECYCLING & PROCESSING SERVICES
FOR THE CITY OF WORCESTER, MA.

To Whom It May Concern:

The City of Worcester is the second largest city in New England and has a population of over
182,000 residents. Worcester began a Pay-As-You-Throw solid waste collection and curbside
recycling program in 1993 that servers over 52,000 households each week and has an averape
curbside recycling collection rate of over 32%,

In July 1, 2008, the City of Worcester chose Casella Waste Systems for a curbside recycling
collection and single-stream processing contract. Casella collects from over $2,000 households
and drives over 500 miles of City streets every week, collects from multiple municipal department
buildings and fire stations and aiso provides roll-off recycling containers at a City drop-off
recycling center, ;

Our experience with Casella has been excellent. The recycling coilection vehicles are always clean
and well kept. The drivers/collectors are neat in appearance and polite and the collection routes
are finished on time, The supervisors are hands on and management is always responsive to
inquiries.

Casella’s Material Recovery Facility (MRF) in Aubum, MA has enabled Worcester to be one of
the first communities to offer single-stream recycling collection. Residents find single-stream
recycling an easy and convenient way to recycle and there has been an increase in recycling
because of this, We also use the MRF as an educational tool and are encouraged to arrange for
tours of the facility by the City Schools and other organizations.

| can be reached at 508-799-1430 of at Roren@warcestecma.pov for any questions concerning the
City of Worcester's experience with Casella Waste Systems
Sincerely,

j
EA, “rl
ROBERT J. FIORE.

Assistant to the Commissioner
of Public Works & Parks

“Serving Our Conununity” “Pride in Qua Parks”

Se 93. 2853 3:23PM Fall River DPW No £372 PF I

City of Fall River
. Massachusetts
Department of Community Maintenance

CRMETHRIES » MUNICUIAL BUILDINGS » PARKS « SANITATION &
STREETS & HIGHWAYS « TRAFFIC & PARKING © VEHICLES

WILLIAM A, FLANAGAN KENNETH C. PacwECO
Mayer Director

April 23, 2013

RE: Casella Recycling, LLC
24 Bunker Hill Park
Charlestown, MA 02129

To whom it may concern:

The City of Fall River began its relationship with Cascila Recycling, LLC in 2008 at the onset of
the City’s Single Stream Recycling Program. Casella has proven to be & highly qualified mentor in
helping the City develop its single stream recycling prograra and increase its recycling efforts. Casella
has negotiated two (2) contracts with the City of Fall River to date (2009-2011 and 2011-201 3). Contract
terms include all hauling and processing of the recyclables that the City of Fall River collects from its
Automated Recycling Curbside Cart Program. Negotiations are always amicable with Casella
demonstrating a concern for how they can implement procedures and practices that would benefit all
parties fairly. Most recently Casella has saved the City $50,000.00 in transportation costs to its Aubum,

MA Material Recovery Facility.

Over the course of time the City has been faced with some unforeseen circumstences and Casella
has been instrumental in creating viable solutions to our issues. Communication is excellent and service
top notch, Casella has welcomed City representatives, local school groups and city-related vendors to
tour their fecility providing an experience and education that is highly resourceful to our community.
Time is valuable and Casella is always willing to share this commodity with enthusiasm. Casella exhibits
commitment to improving communities and protecting resources which reflects in their service and desire
to assist the City of Fall River in its accomplishment of increasing recycling collection from an average of
180 tons per month to as high as 490 tons per month.

I welcome the opportunity to elaborate on the relationship between the City of Fall River
Massachusetts and Casella Recycling, LLC. The experience has been positive and beneficial with
assisting the Cily in meeting its responsibilities to the community. Feel free to contact me at (508)324

2585 or kpacheco@ fallriverma.orp with any questions or concerns,

Respectfilly,

Kenneth C. Pacheco, Director

One Government Center » Fall River, MA 02722
TEL (508) 324-2584 « FAX (508) 324-2568 » EMAIL kpacheco@fallriverma org

a reer TITUS GAQTACLITIA

3 THE CITY OF NASHUA "The Cate City"
& Vinanciad Services "
Parchasing Department

February 1, 2018

RFP1058-022318

Sirigle Stream Recyclable Material Processing
ADDENDUM #1

information included in this document becomes a part of the original RFP.

if you are submitting 3 paper bid, please sign below to indicate receipt of this additional information and include this
page with your bid submittal. if you are submitting a bid via Bid Express please be sure to acknowledge the addendum
on the website before submitting your bid.

ADDENDUM 1 is being issued to provide an amended version of ‘Attachment B’ to include a signature page. Page 6 of
the ‘Proposal Requirements’ has been amended and replaced also.

All other aspects of the original docurnent remain the same.

Failure to acknowledge the addendum will result in the bid submittal being disqualified.

Respectfully,

eras Qea

Danielle Greenberg
City of Nashua - Purchasing Agent ft
greenbergd@nashuanh.gov

m #1 received and incorporated into bid submittal for RFP1G58-022318
sign and include this addendum in your bid package.

ee
{Authorized Signature
"ail @
{Date} \

CRRA sr Chey WC

(Name of Firm)

RFP7 058 -022318 ADDENDUM 1
229 Main Sireet « Nashua, New Hampshire 02061 » Phone (603) 589-3930 » Fax (603) 589-3233 Page I of 1

A THE CITY OF NASHUA The Cate Cine’

ie Gaie City

Pogenctal Merrie

Tar deatue Dopartaent

February 14, 2018

RFP1058-022318

Single Stream Recyclable Material Processing
ADDENDUM #2

information included in this dacument becames a part of the original RFP.

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and include this
page with your bid submittal. if you are submitting a bid via Bid Express please be sure to acknowledge the addendum
an the website before submitting your bid.

ADDENDUM 2 is being issued ta respond to submitted questions.

All other aspects of the original document remain the same.

Failure to acknowledge the addendurn will result in the bid submittal being disqualified,

Respectfully,

PLE
! ‘Aan Kooken

City of Nashua - Purchasing Manager
kookend @nashuanh.gov

Addendum #2 received and incorporated into bid submittal far RFP1058-022318
Please, and include this addendum in your bid package.

\ y, {
foneestranye }

(Date) xp \s
Creat (cy Oy We,

{Name of Firm)

RFP 1058-022318 ADDENDUM 2
220 Main Street ¢ Nashua. New Hampshye G3061 » Phone (603) 589-3330 © Fax (603) 589-3233 Page 1 of 1,

SINGLE STREAM RECYCLABLE MATERIAL PROCESSING

REP1TO58-022318

ADDENDUM #2

Question: Request that the “Termination for Converrence™ clause be removed from the contract.

Answer: As stated in the Request for Proposal, issued January 37, 2008.

“Final terms and canditions will be negotiated between the City and the selected Bidder privr to
the me of award.”

Question: Request for a Risk / Reward Formula to be allowed for the Processing of the City’s Single
Stream. Where on the bid form will a formula be allowed for u Processing Charge per Ton as well as a
Risk’Reward Formula. There is only a section for a furmiula that would reduce the processing fee
(BV/ACR).

Answer: Pleuse refer to Attachment B — Proposal Casts. On Page 2 is a section for EXCEPTIONS. The
Bidder should reference “see attached”, provide what formula the Bidders is proposing. including
explanation of terms, advuniages, etc,

Question: Can all the Bid forms and Pricing forms that need to be filled in sent out in a word doc
format?

Answer: No. Only PDF forms are sent out. Bidders may print the forms, fill in answers and scan to
submit.as part of their response to the REP.

Question: Request that “extension option years” to be mutual.
Answer: As stated in the Request for Proposal, issued January 31, 2018,

“Final terms and conditions will be negotiated between the City and the selected Bidder priar to
the time of award.”

AFP 1058-02231 ADDENDUM 2 Page @ af 3

:
229 Main Street » Nashua, New Hampshire OGOG1 » Phone (603) 589-3330 «© fax (603) SB9-9544)

Question: What method or how Should

it be expressed for transportation and processing rate increase
for ryears bea und three of the ae ; Tce Fepeel?

Question: Will the recyclables he stored under roofwhile ai the Nashua transfer Station

Answer: The recyclables are currenily stored outdaors, without a roof! There are ne thanges planned for
the near Aalure.

RFPiO58-022318 ADDENDUM 2

Page 3 a0f 3
229 Main Street «

Nashua. New Hampshije O3061 2 Phone (G03) 589-3330 » Fax (605} 589-3544

Nashua Area
Interfaith Council

o

PO Box 209 « Nashua, NH * 03061-0209
www.nashuainterfaith.org

September 11, 2016

To: Jim Donchess, Mayor, City of Nashua
To: Board of Aldermen, City of Nashua

Dear Mayor and Aldermen:

The Executive Board of Nashua Area Interfaith Council (NAIC), on behalf of the entire Council, would
like to express our wholehearted support for the legislation declaring Nashua a Welcoming City. As an
organization we strive to improve: community relationships, outreach to those in need and a dialogue of
respectful welcoming among the faith communities we serve. We also recognize that when a
community is inclusive, not only will its residents’ lives improve but that the social, and economic life
of the larger community is also enriched. It seems more than appropriate to write this letter of support
on the 15" Anniversary of 9/11.

This legislative act is more than ornamental to the lives of people in Nashua. As our partners at United
Way have also affirmed, research has shown that 40% of the health outcomes for an individual are based
on factors related to social inclusion. When people are not isolated, they are less likely to need
emergency or other costly medical services. As a result, both the individual and the community benefit
absent the burden for those costly services.

Other research centers around economic development; demonstrating that immigrants bring needed
skills and job creation to our community. In fact, the foundation of what Nashua is today was built by
immigrants and in order to sustain growth into the future we will continue to need to welcome and
effectively include immigrants in our community.

Since the 1980’s NAIC has represented a collective effort to improve our community through
partnerships and coalitions. We also have established efforts that support people in need, such as: Ann
Marie House, the Greater Nashua CROP Walk and most recently, Circles Greater Nashua. Therefore,
we embrace this legislation as the next step in affirming what is good about our history and common life
and we encourage you to pass it with your fullest possible support.

Respectfully submitted and unanimously agreed to by the Executive Board and entire membership of the

Nashua Area Interfaith Council.

The Rev. Alanna M. Van Antwerpen The Rev. Sally Newhall
NAIC President Vice President

CITY OF NASHUA, NEW HAMPSHIRE

Detail Schedule of Revenues and Other Fmancing Sources -
Budget and Actual - General Fund

For the Year Ended June 30, 2021

Variance
Onginal Final Adjusted With
Budget Budget Actual Final Budget
Property Tax $ = 227,770,371 $ = 227,770,371 $ 227,468,312 $ (302,059)
Auto pemuts 10,645,000 10,645,000 16,216,065 §,571,065
Penalties, interest and other taxes
Interest and cost on redemption 300,000 300,000 370,243 70,243
Payments in heu of taxes 405,788 405,788 347,314 141,526
Interest on taxes 300,000 300,000 322,282 22,282
Total Penalties, mterest and other taxes 1,005,788 1,005,788 1,239,839 234,051
Charges for services
Income from departments 1,236,875 1,236,875 889,849 (347,026)
Total Charges for services 1,236,875 1,236,875 889,849 (347,026)
Intergovemmental:
Municipal State Aid 1,888,892 1,888,892 1,888,892 -
State Catastrophic Aid 1,050,000 1,050,000 1,616,001 566,001
State adequacy grant 38,819,849 38,819,849 38,825,766 5,917
State aid - buildings 2,211,432 2,211,432 2,211,432 -
Vocational Education 200,000 200,000 232,574 32,574
Medicaid 1,471,250 1,471,250 1,290,798 (180,452)
Meals and room tax 4,497,164 4,497,164 4,497, 164 -
Other 95.813 95,813 88,156 (7,657)
Total Intergovernmental 50,234,400 50,234,400 50,650,783 416,383
Licenses and permits:
Building pennits 453,750 453,750 629,027 175,277
Business licenses and permits 162,000 162,000 153,744 (8,256)
Other licenses and permits 621,350 621,350 728.462 107,112
Total Licenses and permits 1,237,100 1,237,160 1,511,233 274,133
Interest 350,000 350,000 83,696 (266,304)
Miscellaneous
Hydroelectric power generation 1,012,000 1,012,000 1,026,971 14,971
Cable TV franchise 839,473 839,473 876,24) 36,768
Fines and forfeits 405,300 405,300 425,156 19,856
Sale of property 8,500 8,500 44,709 36,209
Rental of property: 611,842 641,842 722,137 110,295
Reimbursements and other 216,764 216.764 318,338 101,574
Total Miscellaneous 3,093,879 3,093,879 3,413,552 319,673
Transfers In
Transfers from other funds 703,609 1,354,025 1,372,711 18,686
Total Transfers In 703,609 1,354,025 1,372,711 18,686
Other Financing Sources
Bond premiums - - 286,987 286,987
Use of unassigned fund balance 4,500,000 4,500,000 4,500,000 -
Use of assigned fund balance 250.000 250,000 250,000 -
Total Other Financing Sources 4,750,000 4,750,000 5,036,987 286,987
Total $ 301,027,022 $ 301,677,438 $ 307,883,027 $6,205,589

180

P) THE CITY OF NASHUA ne Gate CY"

Financial Services

Purchasing Department

Ree EATS

May 31, 2018
Memo #18-149

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ELECTRONIC RECYCLING (VALUE: NOT-TO-EXCEED $75,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof snall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, the Recycling Coordinator, Board of Public Works (April 26,

2018 meeting) and the Purchasing Department recommend the approval of this contract in an amount
not-to exceed $75,000 to Universal Recycling Technologies, LLC of Dover, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |