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Finance Committee - 11/06/2019 Page 5

Alderman Laws

OK, thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of Two (2) 6 Wheel Dump Truck Up-Fits (Value: $223,754) Department: 161 Streets; Fund:
Trust $111,877; Activity: CERF; Department: 177 Park and Recreation; Fund: Trust $111,877;
Activity: CERF

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO

TENCO USA IN THE AMOUNT OF $223,754 FOR THE PURCHASE OF TWO (2) 6 WHEEL DUMP TRUCK

UP-FITS. FUNDS ARE AVAILABLE IN DEPARTMENT 161 STREETS; FUND: TRUST $111,877;

ACTIVITY: CERF; DEPARTMENT: 177 PARK AND RECREATION; FUND: TRUST $111,877; ACTIVITY:

CERF

ON THE QUESTION

Mayor Donchess

Our Fleet Manager is here to answer any questions regarding this trucks. Discussions/questions?
Alderman Caron

I’m sorry | didn’t see it, are we trading any vehicles.

John Stewart, Fleet Manager, Street Department, DPW

John Steward, Fleet Manager, Streets, DPW, no there are no vehicles being traded.
Alderman Caron

Ok.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Primary Tank Upgrade Project — Construction Change Order 3 (Value: $3,484)
Department: 169 Wastewater; Fund: WERF and SRF Loan

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND APPROVE CONTRACT CHANGE
ORDER 3 WITH METHUEN CONSTRUCTION, INC. IN THE AMOUNT OF $3,484 FOR THE
CONSTRUCTION OF UPGRADES TO THE PRIMARY TANKS AT THE WASTEWATER TREATMENT
FACILITY. FUNDS ARE AVAILABLE IN DEPARTMENT 169 WASTEWATER; FUND: WERF AND SRF
LOAN

ON THE QUESTION

Mayor Donchess

And Mr. Boucher is here to answer any questions regarding this, which what for the Wastewater is a small
item. Thank God it is only a few thousand this meeting, you know, rather a few million. Any questions or
comments?

Finance Committee - 11/06/2019 Page 6
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM OCTOBER 11, 2019 TO OCTOBER 31, 2019

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Harriott-Gathright

| just want to say congratulations to all of the Aldermen that kept their spots here in this Chamber.

Mayor Donchess

Thank you very much.
Alderwoman Caron

Yes | would just like to say thank you to all the Ward workers for all their hard work and dedication yesterday
because | know most of them were at their little places at 5:00 in the morning and most of them probably didn’t
leave before 9:00 or 10:00 and | appreciated all the hard work that they’ve all done. And also congratulations
to my fellow Aldermen who won.

Alderwoman Kelly

Thank you, I’d also want to congratulate everyone, it was a really great day yesterday; it didn’t rain nearly as
much as the year before so that was helpful. | am thankful to have all of the workers at the polls, it is a long,
long day. | also just wanted to thank Alderman O’Brien for being temp clerk for me, especially tonight, | barely
have a voice and | appreciate that. And that’s it.

NON-PUBLIC SESSION

MOTION BY ALDERMAN O’BRIEN TO ENTER NONPUBLIC SESSION PURSUANT TO RSA 91-A:3 (E)
CONSIDERATION OR NEGOTIATION OF PENDING CLAIMS OR LITIGATION WHICH HAS BEEN
THREATENED IN WRITING OR FILED BY OR AGAINST THE PUBLIC BODY OR ANY SUBDIVISION
THEREOF, OR BY OR AGAINST ANY MEMBER THEREOF BECAUSE OF HIS OR HER MEMBERSHIP IN
SUCH PUBLIC BODY, UNTIL THE CLAIM OR LITIGATION HAS BEEN FULLY ADJUDICATED OR
OTHERWISE SETTLED. ANY APPLICATION FILED FOR TAX ABATEMENT, PURSUANT TO LAW, WITH
ANY BODY OR BOARD SHALL NOT CONSTITUTE A THREATENED OR FILED LITIGATION AGAINST
ANY PUBLIC BODY FOR THE PURPOSES OF THIS SUBPARAGRAPH

MOTION CARRIED

3. The HSEN shall provide 24/7 access to the facilities to the Animal Control Officer and/or
officers of the Nashua Police Department.

4. In accordance with Nashua Revised Ordinances Chapter 93-6 Impoundment of dogs, cats and
ferrets found at large, the Contractor will post a monthly listing of all strays available for
adoption on the HSFN website.

5. In accordance with State of New Hampshire Law, no wildlife of any kind will be accepted
into the shelter living or dead.

6. HSFN will be required to provide the following services for any animal subject to
impoundment from the Animal Control Officer or Nashua Police Department:

e HSEN will maintain records of all animals accepted at the shelter;

e If contact information is provided, HSFN will be responsible for notifying by telephone,
text, email, fax or postal mail, within a reasonable time period not to exceed 24 hours, the
owners of all animals brought to the shelter by the Animal Control Officer or Nashua
Police Officers;

e HSEN will retain confirmatory proof of notification of the owner;

e HSEN will verify Rabies vaccinations for post-quarantine animals;

e Provide impounded animals with adequate food, water and shelter;

7. HSEN will provide, or ensure provision and payment of, all rabies-related services for
canines, felines and ferrets for the City of Nashua impounded by the Animal Control Officer
or a Nashua Police Officer only, in accordance with RSA 436 Rabies Control.

8. HSEN will ensure the proper handling of any remains of animals that have been prepared
for rabies testing.

9. HSEN will provide a copy of Post Bite Veterinarian Reports to the Nashua Environmental
Health Department within 48 hours of veterinarian exam for animals
impounded/quarantined at HSFN. Post Bite reports may be submitted by postal mail or
electronically to EH @NashuaNH.Gov.

CITY RESPONSIBILITIES

The City of Nashua will be responsible for the oversight of the Contract with the Humane Society for
Greater Nashua and will work with HSEFN to develop service procedures including but not limited to:
animal impoundment procedures; rabies protocols; provide coverage of Animal Control Officer
responsibilities during times that the ACO is not available; assist the HSFN with owner-identification
and notification; cooperate with NH Fish & Game for the handling of wild or feral animals; the ACO
will obtain, become trained in the use of, and utilize a microchip scanner to determine if an animal is
owned or stray; and will pay $50.00 each for the replacement of facility keys lost by the Animal
Control Officer or Nashua Police Department employees. The City will not impose any adoption
criteria to be used as HSFN has policies and procedures in place regarding adoption of animals.
No obviously sick or injured animals will be deposited at HSFN by any city agent.

Finance Committee - 11/06/2019 Page 7
A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman O’Brien, Alderman-at-Large Laws, Alderwoman Kelly,
Alderman Caron, Alderman Harriott-Gathright, Mayor Donchess 6

Nay: 0

MOTION CARRIED

The finance committee went into non-public session at 7:20 p.m.

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE SEAL THE MINUTES OF THE
NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE COMMITTEE
VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman O’Brien, Alderman Laws, Alderwoman Kelly,
Alderman Caron, Alderman Harriott-Gathright, Mayor Donchess 6

Nay: 0
MOTION CARRIED
ADJOURNMENT

MOTION BY ALDERWOMAN KELLY TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:43 p.m.

Alderwoman Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
NOVEMBER 6, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Dann Kooken, Purchasing Manager
Purchase of NPD SWAT Team First Half Bulletproof Vests (Value: $26,670) Department: 150
Police; Fund: DOJ Equitable Sharing Forfeiture Account

Dan Kooken, Purchasing Manager

Contract Award for Nashua Public Library Integrated Library System (Value: $73,710) Department:
179 Nashua Public Library; Funds: Technology Operations Escrow from FY2019 and Computer
Software Escrow from FY2019 for a Total of $54,500 & General Fund $19,210

Dan Kooken, Purchasing Manager
Contract for 14 Court Street Fire Suppression System (Value $295,857) Department: 181
Community Development; Fund: Building Trust Fund

Dan Kooken, Purchasing Manager
Contract for Purchase and Installation of Playground Equipment Surfacing for the Salem Street Tot
Lot (Value: $39,450) Department: 184 Community Development; Fund: Grant

Dan Kooken, Purchasing Manager

Purchase of Two (2) 6 Wheel Dump Truck Up-Fits (Value: $223,754) Department: 161 Streets;
Fund: Trust $111,877; Activity: CERF; Department: 177 Park and Recreation; Fund: Trust
$111,877; Activity: CERF

Dan Kooken, Purchasing Manager
Contract for Primary Tank Upgrade Project — Construction Change Order 3 (Value: $3,484)
Department: 169 Wastewater; Fund: WERF and SRF Loan

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

Request(s) for Non-Public Session

ADJOURNMENT

§) THE CITY OF NASHUA “the Cate Cty"

Financial Services

Purchasing Department

October 31, 2019
Memo #20-044

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF NPD SWAT TEAM FIRST HALF BULLETPROOF VESTS (VALUE:
$26,670)
DEPARTMENT: 150 POLICE; FUND: DOJ EQUITABLE SHARING FORFEITURE
ACCOUNT

Please see attached communications from Karen A. Smith, Business Manager dated October 21, 2019
for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department and the Purchasing Department recommend the purchase of this product
from Ridgeline Outfitters, LLC. of Dalton, NH in the amount of $26,670.

Purchasing Manager

Ce: K Smith A Lavoie

229 Main Street » Nashua, New Hampshire 03061 Phone (603) 589-3330 « Fax (603) 589-3233

NASHUA POLICE

DEPARTMENT Date: 21 October 2019

intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Special Reaction Team Tactical Ballistic Vests

The Nashua Police Department is requesting the purchase of fifteen replacement
tactical ballistic vests to be purchased from Ridgeline Outfitters, LLC, Dalton, NH in the
amount of $26,670. Funding for this purchase will be from the Department of Justice
Equitable Sharing Forfeiture account. Ridgeline Outfitters is the authorized distributor
for the manufacturer Velocity Systems of Dulles, VA.

The Special Weapons and Tactics (SWAT) unit current inventory of tactical ballistic
vests is in need of replacement due fo the expiration of the warranty period on the
ballistic panels and materials. Once a bulletproof vest expiration date passes, the vest
manufacturers will no longer guarantee that the vests will stop the bullets and ballistic
threats, therefore, the vests need to be replaced.

We have conducted research into what is available in the tactical ballistic vest
market that would meet or supersede the capabilities and attributes of our current
model vest.

Vendor Name Address Manufacturer Amount
Ridgeline Outfitters Dalton, NH Velocity Systems | $26,670
Atlantic Tactical New Cumberland, PA_| Safariland $35,505
Lawmen Supply Company | Pennsauken, NJ Pointblank $45,195

We narrowed the vest down to the above listed manufacturers then test and evaluation
was conducted on the products by the SWAT team. The team unanimously decided to
stay with the Velocity Systems vest made by Ridgeline Outfitters for a variety of
reasons. The three main reasons cited were as follows:

1. The ballistic panels on the Velocity vest are constructed out of an aramid
material which makes the vest more flexible and pliable than competitor vests
constructed out of larninate materials.

2. The Velocity Systems vest offers unique design features that make the
vest easily tailored to the different types of special reaction calls for service.
The quick detach system allows for a standard pouch suite located on the
front of the vest to be quickly removed and to be replaced with specialty gear
pouches specific to the mission.

Dan Kooken
October 21, 2019
Page 2 of 2

3. The pouch designs and accessory designs of the velocity systerns were
viewed to be more advanced, more user-friendly and more versatile than the
equivalent options offered by the other manufacturers.

The warranty period on the Velocity Systems ballistic materials is five years, which is
the industry standard and all of their ballistic materials are NiJ rated. The warranty
period on Velocity Systems carriers, pouches and accessories is two years, which is
one year longer than industry standard.

The Nashua Police Department recommends the purchase to Ridgeline Outfitters,
LLC in the amount of $26,670.

Sincerely,

fal Sl

Karen A. Smith
Business Manager

Ridgeline Outfitters LLC

Tran Fquip Excef invaice No. 19091301
invoice Date 26190913
227 Miler Rd Bill To Daviid Elites
Oatten, NH 03598 Nashua Police Dept
Address 28 Officer james Roche Onve
603 321.3808 Nashua NH 03062
Phone 603 594-3500
E matt
Description Units Cost Per Unit Amount
VS LPAAC ~ Client Spec is $ 295.00 S$ 4.425 00
V5 LPAAC Saft Asmar Package w/biceptgroin 5 87500 $ 13,125 00
VS PSA4 LVL4 Plate 30 30400 § §,120 00
Invoice Subgatal | $ 26,670 00
Tax Rate 000%
Soles Tax
Other
Deposit Recewed
TOTAL | $ 26,670.00

fiake all checks payable to Aidgeline Outfrtters LLC
Quoted prices good for 30 days

Thank you for your business?

) THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

October 31, 2016
Memo #20-048

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | CONTRACT AWARD FOR NASHUA PUBLIC LIBRARY INTEGRATED LIBRARY
SYSTEM (VALUE: $73,710)
DEPARTMENT: 179 NASHUA PUBLIC LIBRARY; FUNDS: TECHNOLOGY
OPERATIONS ESCROW FROM FY2019 AND COMPUTER SOFTWARE ESCROW
FROM FY 2019 FOR A TOTAL OF $54,500 & GENERAL FUND $19,210

Please see attached communication from Jennifer McCormack, Library Director dated Ocotober 7, 2019
for the information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Library Director, Library Board of Trustees and the Purchasing Department recommend awarding this
contract to Sirsi Corporation of Lehi, UT in an amount of $73,710.

Respectfully

Bi
Dan Kooken
Purchasing Manager

Ce: J McCormack J Graziano

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344