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Finance Committee - Agenda - 11/20/2019 - P86

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
86
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

Article XV
Notice
31. Except as otherwise expressly provided in this AGREEMENT, any decision or action by MAPC
relating to this AGREEMENT, its operation, or termination, shall be made only by MAPC or its
designated representative identified in Exhibit A.

IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed by their duly
authorized officers on the date written below.

For MAPC by or on behalf of the Greater Boston Police Councit and its Members:

x if lglg GY a / 1X

Sigrlature Date

re Draisen

Name

Executive Director

Title

For the VENDOR:

LZ, L (Ao Aa ty
* Signature * Date

VicGny c Choy.
* Name
Pr Wa Aes:

* Fitle

» Affix Corporate Seal (or
mark ‘17/a}

Page Image
Finance Committee - Agenda - 11/20/2019 - P86

Finance Committee - Agenda - 11/20/2019 - P87

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
87
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

For MAPC:

Mare Draisen
Name

Executive Director
Title

MAPG

Organization

60 Temple Place
Street Address
Boston, MA 02113
City, State, ZIP
617.933.0700
Phone
617.482.7185

Fax
mdraisen@mapc.org

email

ExuteirA

Notice Addressees

For the VENDOR:
Ecco ¢ Chore

* Name

Yres dear

* Title

Colonies LOCO lec CMe
Colonie. owas: €ipet Gap
Organization

\A PAC a as Vel et

* Street Address
Plumodh WA asta

« Street Address

12 aD Cottae

* Phone

Qe Sd Cts

* Fax

Ethers uy S.C

x email

Page Image
Finance Committee - Agenda - 11/20/2019 - P87

Finance Committee - Agenda - 11/20/2019 - P88

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
88
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

GORDCHE-02 JLABO
ACORD CERTIFICATE OF LIABILITY INSURANCE "10012018

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT:

If the cartificate holder is an ADDITIONAL INSURED, tha policy(ias) must have ADDITIGNAL INSURED provisions or be endorsed,
(f SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies may raquira an endorsement A statement on
this certificate doas not confer rights to the cartificate holder [n liau of such andorsementis).

propucer License # 1780862

HUB International New Engtand
600 Longwater Driva
Norwall, MA 02061-9146

EONTACT Patricia Condon

PHONE, ex: (781) 792-3243
| Rebkess, Patricia, condon@hubintamational.com

| FAX
(AIC, Ho}:

INSURER{S) AFFORDING COVERAGE. HAIC 8
insurer a: Union Insurance Company 25844
INSURED insurer B: Acadia Insurance Company 34325
Gordon Chevrolat, Inc. wsurer c: Independence Casualty Insurance Company [11984
173 Graat Road INSURER O:
Acton, MA 01720
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS iS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OFHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

iN TYPE OF INSURAHCE eee POLICY NUMBER anDre) (MDT uinacrs
A | X | COMMERCIAL GENERAL LABILITY EACH OCCURRENCE $ 1,000,000
Jcrams.mane [X]occur | x | (cpasi2ta7214 42/10/2017 | 12/10/2018 | BAKAGETORENTED | ¢ 500,000
= MED EXP {Any one parson) | $ 10,000
2 PERSONAL &ADViNsURY | $ 4,000,000
| GEIL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,600,000
|__} POLICY [J 5B |__ joc PRODUCTS - COMPIOP AGG | $ 1,600,000
OTHER: $
B | auvomosite LABiLiTy COMBINED SINGLE GMI | 4,000,000
| X | ANY AUTO: Xx MGAS512764014 12/10/2017 | 12/10/2018 | soony muuRy er person) | $
OWNED SCHEDULED
AUTOS ONLY AUTOS | BODILY IRJURY (Per accideni}| 5
|_} RUSS ony ROTOS ONLY Perce eenp MACE s
x Garage 5
BX |umpretaiias |X | occur | EACH OCCURRENCE 3 5,000,000
EXCESS tian CLAMS.MADE CUA512197314 12/10/2017 | 12/10/2018 | ccrccare ; 5,000,000
pep |X| eventions _—«- 10,000 :
C |worKers COMPENSATION x | PER | [Sr
ANO EMPLOYERS’ LIABILITY STATUIE ER
ANY PROPRIETORPARTNERIEXECUTIVE N wal (WClootz6a01 1240/2017 | 12/10/2018 [ec cxcn accent —_| 500,000)
Rtisnastory to We , E.L DISEASE - EAEMPLOYEE) § 500,000
t yes. dascribe under $00,000
DESCRIPTION OF OPERATIONS below E. DISEASE ~POLICY Litt | g

SEE ATTACHED ACORD 10%

DESCRIPTION OF OPERATIONS /LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, me be attached if more 2
Named Insured includes: Gardon Chevrolet, Inc., Colonial Automotive Group, City SI

Colonial Dodga, Inc., Colonial Ford, Inc., Colonial Import South, Inc. dba Colonial Honda of Dartmouth, Colonial imports West, Inc. dba North End Mazda,
Colonial imports, Inc. dba Narth End Subaru, Colonial Nissan of Modford, Inc., Colonial South Chovrolet, Inc., Calontal Volkswagen Inc, dba Catontal VW of
Medford, Colonial West Chevrolat, Inc., Gordon Valkswagen, Inc. dba Colonial Volkswagen, Wallasiey Volkswagen, inc., Colonial South Autamatlve, inc.,
Gordon Colonial, Inc. dba Colonial Cadillac, Colonial Ford of Marlborough, Inc., 100-184 Mystic Avanue, LLC, Empire Managament Corp., Source One
Financial Corp., Wamasit Place LLC, Lower Village LLC, Colonial Municipal Group

de Subaru, Inc.,

ce Is Sof,
olontal of Watertown, Inc. dba Colonial Bulck GMC,

CERTIFICATE HOLDER

CANCELLATION

60 Temple Place
6th Floor
Boston, MA 02111

Metropolitan Area Pianning Council

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOS, NOTICE WILL BE DELIVERED iN

ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

Pp Pm

ACORD 25 (2016/03)

The ACORD name and logo ara ragisterad marks of ACORD

© 1988-2015 ACORD CORPORATION. Ail rights reserved,

Page Image
Finance Committee - Agenda - 11/20/2019 - P88

Finance Committee - Agenda - 11/20/2019 - P89

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
89
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

AGENCY CUSTOMER Ip: GORDCHE-02 - JLABO

er ond

aa Loc#: 1
ACCORD
—— ADDITIONAL REMARKS SCHEDULE Page 1 of 4

AGENCY License # 1760862] wamen insured

UB International New England PF oa oe ne:
POLICYRUMBER ‘Acton, MA 01720

EE PAGE 1 |

CARRIER — NAIG CODE

EE PAGE 1 SEEP1 EFFECTIVE DATE: GEE PAGE 1

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORMNUMBER: ACORD25 FORM TITLE: Certificate of Liability Insurance —

Description of Operations/Locations/Vehicles:
Metropolitan Area Planning Gouncif (MAPC) and Greater Boston Pollce Council (GBPC) are named as an additional insured subject
to the terms and conditions af the General Liabllity and Automobile Liabllity when required by written contract.

ACORD 101 (2008/01) © 2608 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registerad marks of ACORD

Page Image
Finance Committee - Agenda - 11/20/2019 - P89

Finance Committee - Agenda - 11/20/2019 - P90

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
90
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

i |! A » Ec SMART GROWTH AND REGIONAL COLLABORATION

WETROPOLITAN ARGA FLAHMING COUNCIL

August 27, 2019

Frank C. Chase

President

Colonial Fard, Inc.

dba Colonial Municipal Group
61 Camelot Drive

Plymouth, MA 02360

Re: RFP # GBPC 2019 Aftermarket Equipment
Contract Extension

Dear Clay:

Piease accept this letter as notice that the Metropolitan Area Planning Council (“MAPC"), in
accordance with Section 3.7 of the contract referenced above, hereby exercises its retained option
to extend its contract with Colonial Ford, Inc. dba Caloniat Municipal Group for an additional one-year
term from September 30, 2019 through September 30, 2020.

AS per the contract, your company is allowed to submit renewed pricing for the new cantract year.
Price escalations are contractually limited to 10% for any product under contract. Please send your
revised pricing, in the same format as currently is used, to Kelsi Champley (kchampley@mapc.org) as
soon as possible. Once approved, the new pricing will be added onto the MAPC website for municipal
buyers {0 use.

On behalf of ihe Greater Boston Police Council (“GBPC") and MAPC, | thank you for your continued
services.

Sincerely,

J YA~AAL

MARK SAMUEL FINE

DIRECTOR, MUNICIPAL COLLABORATION

Metropolitan Area Planning Council

O#: (617) 933-0789 / CH: (617) 455-9446 / mfine@mapc.org

Metropolitan Area Planning Council ; 60 Temple Place {| Boston, Massachusetts 02111 | 617-933-0700 | 617-482-7185 fax | mapc.org

Page Image
Finance Committee - Agenda - 11/20/2019 - P90

Finance Committee - Agenda - 11/20/2019 - P91

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
91
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

November 14, 2019
Memo #20-054

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF NPD AMMUNITION (VALUE: $58,189)
DEPARTMENT: 150 POLICE; FUND: AMMUNITION AND SUPPLIES ACCOUNT

Please see attached communications from Karen A. Smith, Business Manager dated November 8, 2019
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $58,189 from Eagle Point Gun/TJ Morris & Son of Thorofare, NJ.

Respectfully,
LZ

an Kooken
Purchasing Manager

Ce: K Smith M Carignan

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 11/20/2019 - P91

Finance Committee - Agenda - 11/20/2019 - P92

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
92
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

NASHUA POLICE

DEPARTMENT Date: 8 November 2019

A a7 3

Intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department ammunition and supplies

The below request is to purchase ammunition. The State of NH contract #166490 awarded to Eagle Point
Gun/TJ Morris & Son is effective through October 31, 2020.

MAKE MODEL CALIBER | DESCRIPTION QUANTITY cost

Federal | BCONTS3 9 MM 100 GRN no lead frangible | 80 cases $29,271.20
RHT ballisticlean 1000rd

Speer 54266 9MM 147 GRN Gold Dot II 12 cases $4,596.00
Hollow Point CC} 1000 rd

Federal | AE223N 223 62 GRN American Eagle | 25 cases $3,598.00
FMJ — 500 rd

Federal | LE223T3 223 63 gr Federal Tactical 37 cases $8,682.79
Bonded — 200 rd

Federal | BC223NT5A | .223 55GRN no lead frangible - | 20 cases $7,673.00
500 rd

Federal | XMBC13200 | t2GA 8 Pellet frangible 00 Buck 18 cases $4,367.88

LS Bailisticlean
TOTAL: $58,188.87

The Nashua Police Department recommends purchasing the ammunition order from Eagle Point/TJ
Morris & Son of Thorofare, NJ under the NH state contract. Funding is available in the Police Ammunition
and Supply account General Fund budget.

Sincerely,

Karen A. Smith
Business Manager

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Finance Committee - Agenda - 11/20/2019 - P92

Finance Committee - Agenda - 8/3/2022 - P22

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Thu, 07/28/2022 - 10:40
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/03/2022 - 00:00
Page Number
22
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080320…
Page Image
Finance Committee - Agenda - 8/3/2022 - P22

Finance Committee - Agenda - 11/20/2019 - P93

By dnadmin on Mon, 11/07/2022 - 13:01
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
93
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

STATE OF NEW HAMPSHIRE
Department of Administrative Services
Division of Procurement and Support Services
Bureau of purchase and Property
Concord, New Hampshire 03301
DATE: October 24, 2018

NOTICE OF CONTRACT
CONTRACT: AMMUNITION - Speer & Federal
CONTRACTNO.: 8002360
NIGP CODE: 680-0400
CONTRACTOR: EAGLE POINT GUN CONTRACTOR# 166490
1707 THIRD STREET
THOROFARE NJ 08086

CONTACT PERSON: THOMAS J. MORRIS Ill

TELEPHONE, NO.: 856-848-6945
FACSIMILE, NO.: 856-384-2938

E-MAIL: majortimorrisii@comcast.net
EFFECTIVE FROM: November 1, 2018 through October 31, 2020

DELIVERY :

Orders are to be tailgate delivered F.O,8. Destination to any point within the State of New Hampshire. Inside
or expedited shipping will have additional freight charges. No surcharges, regulatory charges,
custom/duties, special charges, or fuel charges of any kind will be allowed as an add-on to orders.

FEDERAL LAW:
lt will be the responsibility of the Contractor to comply with all federal regulations and procedures regarding
all sales and transactions made as a result of this RFB and any resulting contrac).

TAX EXEMPT CERTIFICATE:
All prices are io be offered less Federal Excise Tax. A Tax Exemption Certificate will be furnished to the
Contractor upon request to the using agency.

ABILITY TO PROVIDE:
Successful Contractor must be capable of providing each State of New Hampshire agencies and eligible
participants with their entire requirements of the items required in this cantract without any delay or substitution.

ORDERING PROCEDURE:
State agencies will place their orders by electronic order entry, by e-mail, by facsimile, or they may establish a
standard delivery order. Eligible participants will utilize their own individually established ordering procedures.

QUESTIONS: Loretta Razin, Purchasing Manager
PHONE: 271-0579 E-MAIL: Lorelia Razin@nh.qov

AUDITS AND ACCOUNTING:

The Contractor shall allow representatives of the State of New Hampshire lo have compleie access to all records
for the purpose of determining compliance with the terms and conditions of this contract.

At intervals during the contract term, and prior to the termination of the contract, the Contractor may be required
to provide a complete and accurate accounting of all products and quaniities ordered by each agency and
institution and by polilical sub-divisions and auihorized non-profit organizations.

Page Image
Finance Committee - Agenda - 11/20/2019 - P93

Finance Committee - Agenda - 11/20/2019 - P94

By dnadmin on Mon, 11/07/2022 - 13:02
Document Date
Fri, 11/15/2019 - 11:19
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 11/20/2019 - 00:00
Page Number
94
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__112020…

ELIGIBLE PARTICIPANTS:

Polilical sub-divisions (counties, cifies, towns, schoo! districts, special disitict or precinci, or any olher governmenial
organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code,
ore eligibie to participate under this coniract whenever said sub-division or nonprofit agency so desires. These
entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices
established under the contract. However, they are solely responsible for their associotion with the successful
Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.

ESTABLISHMENT OF ACCOUNTS:

Each State of New Hampshire agency must have its own individual customer account number. There will be
instances where sub-sections of an agency will need their own individual cusiomer account number. Should any
State of New Hampshire agency place an order under the contract, the successful Contractor agrees to establish
an account within three (3) working days from the date the order is placed. However, there musi be no delay in
any shipment; the agency must receive the ilems ordered in accordance with the delivery time required under the
“Delivery Time" section of this contract, as if an account already exists for them.

RETURNED GOODS:

The Confractor must resolve all order and invoice discrepancies within five business days from notification.
Products returned due to quality issues, duplicate shipments, over-shipmenis, etc. must be picked up by the
successful Contractor within five business days of notification with no restocking or freight charges, and must be
replaced with specified products or the agency will be refunded/credited for the full purchase price.
Unauthorized substitutions for any products are not allowed.

Standard slock products ordered in error by the State of New Hampshire must be returned for full credit within
fifteen days of receipt. Products must be in re-saleable condition (original container, unused} and there will be
no resiocking fee charged for these products. The using agency will be responsible for any freight charges io
reiurn these items fo the Contractor.

CONTRACTOR'S BALANCE OF PRODUCT LINE ITEMS

The items in each category include the items most commonly purchased by State of New Hampshire agencies,
and will be used for award purposes. During the term of contraci, ihe slate may purchase other items in
relation io the coniract description from the successful Coniractor's Balance of Product Line. Aliitems ordered
will include all shipping/charges as specified above in Coniract Prices. Balance of Product Line discount Is 10%
off List Price.

MINIMUM ORDERS:
There will be no minimum order whether in ilem quantity or dollar vaive associated with Ihis contract. Orders of
case lots only,

INVOICING:

Invoicing shall be done io ihe Agency Remit Account on the basis of each order completed. Invoices shall clearly
indicate the quaniily, description, packaging, date delivered, and contract price. Invoicing for eligible parlicipants
will be in accordance wiih their individual requirements.

TERMINATION:
The State of New Hampshire shail have the righ? to terminate the purchase contract at any lime by giving the
successful Vendor a thirty (30) day written notice,

PRICING !S BASED ON PRICE PER 1000 ROUNDS — ORDERS WILL BE PLACED BY ROUNDS PER CASE.
SECTION #1- SPEER BALANCE OF PRODUCT LINE IS 10% DISCOUNT FROM SPEER LIST PRICE SCHEDULE

ITEM ‘ART # #

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Finance Committee - Agenda - 11/20/2019 - P94

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