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Finance Committee - 08/05/2020 Page 14

Mr. Boucher

No what happens is it is mainly going to burn biofuel which is the methane gas generated by the sludge,
around 80% of that. Unfortunately it is an unstable pressure so we need to blend it with a natural gas which is
a stable pressure coming from the grid to make sure we maintain an even pressure through the system. So it
will be natural gas that we are burning.

Alderman Klee

Just a quick follow up Mr. Mayor? Thank you, Mr. Boucher, so to this point we have only been doing biofuel so
we’ve had that — has it been volatile up to this point?

Mr. Boucher

No the generator that was used in the biofuel died back in 2017 prior to me starting. We have been powering
this facility on the grid just using electric power. Some biofuel for our boilers but there’s been no generator
generating power for this so we have just been burning some biofuel through our boilers. So it hasn’t been that
cost effective.

Alderman Klee

Just a quick follow up comment Mr. Mayor. Thank you, while | appreciate that, | appreciate that we will have
some cost savings, not use quite as much electricity, be able to generate some energy and have some cost
savings so | appreciate the efforts on your part. Thank you.

Mr. Boucher

Thank you.

Mayor Donchess

Anyone else; could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Radio System Hardware/Software Upgrade and Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
MOTOROLA SERVICE AGREEMENT AND THE SYSTEM UPGRADE AGREEMENT (SUA II), IN THE
AMOUNT OF $240,152.26. FUNDING WILL BE THROUGH FY21 CITYWIDE COMMUNICATIONS
BUDGET, COMMUNICATIONS EQUIPMENT MAINTENANCE, ACCOUNT #57.1.620 54435, BY ROLL
CALL.

Finance Committee - 08/05/2020 Page 15

ON THE QUESTION

Mayor Donchess

Mr. Mansfield is here. He is the Communications Expert. Could you please explain this item Mr. Mansfield.

Bill Mansfield, Radio Systems Manager

Yes so annually we have a maintenance agreement with Motorola Incorporated. The largest piece of this is
something that we do annually. It’s called a System Upgrade Agreement II, meaning that our radio system gets
upgraded every two years to the latest and greatest technology that is out there. What ends up happening
when they do these upgrades they are replacing a hardware that is no longer compatible with the newest
software that is coming in. They also replace software, they upgrade security features and the biggest thing of
this whole program is to make sure that we maintain our radio communications systems so we don’t have to go
and do what they call a full course upgrade by replacing everything after a five year period. So this basically
keeps our system running for many more years to come.

Last year, the City paid the first portion of the upgrade agreement; this would be the second part of that
upgrade agreement. The upgrade is scheduled to occur in late April 2021 where the system will be upgraded
at that point.

The other items in this particular regular maintenance contracts are security upgrade services on a weekly
basis, | receive a security upgrade for all of our Windows based servers as well as clients. And then we have
to go through and make sure that we basically upgrade all those units on a weekly basis. Extra technical
support, that’s call in support for me to help trouble shoot issues that we are having with the system,
preventative maintenance. Motorola comes out and they have a system technologist come out, they go out to
all the radio sites that we have. They tune everything and align all the radio stations and make sure that the
equipment is working properly at those sites. | think that’s the last portion of that.

Mayor Donchess

These are the emergency radios for Police and Fire if that is not clear. Any questions or comments? Could
the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Energy Recovery Upgrade Change Order

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
CHANGE ORDER #7 TO THE ENERGY RECOVERY UPGRADE CONTRACT WITH METHUEN
CONSTRUCTION COMPANY OF PLAISTOW, NH, IN AN AMOUNT NOT TO EXCEED $39,315 FOR
VARIOUS MECHANICAL, INSTRUMENTATION AND ELECTRICAL MODIFICATIONS TO THE ENERGY
RECOVERY ROOM. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND:
WASTEWATER; ACTIVITY: ENERGY RECOVERY UPGRADE PROJECT, BY ROLL CALL.

Finance Committee - 08/05/2020 Page 16

ON THE QUESTION

Mayor Donchess

Mr. Boucher?
Mr. Boucher

Thank you Mr. Mayor. This is the same project | just mentioned earlier, the Energy Recovery Project. Due to
several changes and additional testing that are needed there has been several proposed change orders.
Change Order 7 is a combination of several smaller change orders. | will just kind of go through the change
orders that make up the total cost of this. Change Order 7 — we had a fuel blending skid, unfortunately it
couldn’t be located where we initially wanted it on the plans due to underground utilities, or it couldn’t be
moved. And with that move of the blending skid, we had to additional piping installed it was an additional
installation of an oil mister, this was required on the generators that were purchased. It was an additional
protective feature; we want the generators to last as long as possible. So this was recommended by the
generator company Milton Cat.

We have piping relocation for the generators, one of the generator had to be relocated, again due to some
unforeseen electrical conduits under the concrete floor. So with that we had in-house fabrication of piping.
There was extra wiring to a switch gear that had to be done. This was required by Eversource before we can
connect to the grid. Fuel train fabrication this was also required by the generator company just because of the
relocation of it, we needed to extend out some of the fuel train.

There’s another one of coring for our generator stacks, we wanted to use the existing core through the ceiling;
unfortunately it was a bad core from the existing generator at the wrong angle so we had to do an additional
core. We had electrical costs due to damaged wires. Unfortunately it wasn’t caused by the contractor it was
damage before the construction had begun but they are willing to fix it at a reasonable cost. We had a large
amount here is upgrades to the SCADA System Interface. Unfortunately this was going to be done by a staff
member who left us last April so we have to hire out a company to do this interface. The company that the
contractor was using is one we are familiar with, they have done other work for us. This came at a reasonable
cost we so we are going to have them do it.

And then Reconnection of the Gas Pressure Transmitter; initially this wasn’t in the contract, it was a transmitter
that hadn’t been used. But after discussion with our engineer it would be beneficial to reconnect it. We had it

checked out and it is in good shape and it can be connected to our new equipment so we’d like to do that. So
I'd be happy to answer any questions you have. | know that was a little wordy.

Mayor Donchess

Well that was fine. We have got three different change orders. Alright, | don’t see any questions, could the
Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0

MOTION CARRIED

Finance Committee - 08/05/2020 Page 17

From: Kelly Parkinson, Purchasing Manager
Re: Moving Services for Public Health Move

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND AWARD THE
CONTRACT FOR MOVING SERVICES FOR THE RENOVATION OF THE PUBLIC HEALTH BUILDING IN
AN AMOUNT NOT TO EXCEED $39,547.50 TO STERLING CORPORATION, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

And | believe Ms. Kleiner is here to address this contract?

Kim Kleiner, Administrative Services Director

Good evening Mayor, members of the Committee. So as many of you may know, the Risk Department,
Purchasing Department and City Buildings has been working and assisting the Office of Economic
Development with various parts of the move for the Public Health Building. They are slotted to being moved
towards the end of the month to the Landmark Building. We went out for bid for this service. We received five
bids back. Sterling was the low bidder. You will note that this is a “not to exceed”. We are still in negotiations
with this vendor and expect as we work through what furniture will actually be moved, and what may no longer
be relevant or in good condition and may need to be dealt in other ways, that that price may drop. So that’s
what it is a “not to exceed figure”. This is important that we get Public Health moved; they cannot practice
social distancing in their current location and we need to get them into a location where they may. So that
building is being renovated and retrofitted so that they may return, at least some of them to work.

Mayor Donchess

Questions/comments; Alderwoman Lu.

Alderwoman Lu

Thank you Mayor Donchess. Did you say the Landmark Building or the Whiting Building?
Director Kleiner

| said the Landmark.

Alderwoman Lu

Ok, | thought it was the Whiting Building they were going to.

Alderman Harriott-Gathright

That’s the LLC.
Alderwoman Lu
Pardon me?

Alderman Harriott-Gathright

That’s OK, go ahead Kim.

9. To provide training to Landfill staff to conduct bird harassment activities on weekends and
Federal Holidays to effectively keep birds from using the landfill when Wildlife Services
personnel are not present at the landfill.

10. To provide storage space in a secure building for a locked gun cabinet supplied by WS for
storage of firearms and pyrotechnics when these devices are not in active use. WS is required
to store guns overnight in a locked gun safe (WS Directive 2.615).

11. To provide an indoor working space to complete necessary paperwork.

12. The cooperator will not be connected to the USDA APHIS computer network(s).

ARTICLE 5 - APHIS-WS RESPONSIBILITIES

APHIS-WS Agrees:

1. To designate the following as the APHIS-WS authorized representative who shall be
responsible for collaboratively administering the activities conducted in this agreement.

David Allaben, State Director, NH/VT Wildlife Services
USDA, APHIS, WS

59 Chenell Drive Suite 7

Concord, NH 03301

Phone: (603)223-6832

David.j.allaben@usda.gov

2. To conduct activities at Four Hills Landfill and adjacent condominiums as described in the
Work and Financial Plans. APHIS-WS will provide qualified personnel and other resources
necessary to implement the approved WDM activities delineated in the Work Plan and
Financial Plan of this agreement.

3. That the performance of wildlife damage management actions by APHIS-WS under this
agreement is contingent upon a determination by APHIS-WS that such actions are in
compliance with the National Environmental Policy Act, Endangered Species Act, and any
other applicable federal statutes. APHIS-WS will not make a final decision to conduct
requested wildlife damage management actions until it has made the determination of such
compliance,

4. To invoice the Cooperator monthly for actual costs incurred by APHIS-WS during the
performance of services agreed upon and specified in the Work Plan. Authorized auditing
representatives of the Cooperator shall be accorded reasonable opportunity to inspect the
accounts and records of APHIS-WS pertaining to such claims for reimbursement to the extent
permitted by Federal law and regulations.

5. To coordinate with the Cooperator before responding to all media requests.

Finance Committee - 08/05/2020 Page 18
Director Kleiner

No you said it perfectly that’s the LLC.

Alderman Harriott-Gathright

It is the Landmark Building but it is now owned by Whiting LLC.

Mayor Donchess

Any other questions? Is that Alderman O’Brien, do you have a question? No? Alderwoman Klee, is that a
question? When you guys put your hand up to adjust your computer | think you are raising your hand. Alright,
if there are no other questions, could the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

NEW BUSINESS — RESOLUTIONS

R-20-054
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Linda Harriott-Gathright
AUTHORIZING THE CITY OF NASHUA TO EXECUTE A LEASE WITH WHITING BUILDING, LLC

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE
CITY TO ENTER INTO A LEASE WITH WHITING BUILDING, LLC, FOR THE PUBLIC HEALTH
RELOCATION PLAN IN THE AMOUNT OF $48,300, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Discussion? Could the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

NEW BUSINESS — ORDINANCES - None

Finance Committee - 08/05/2020 Page 19

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM JULY 10, 2020 TO JULY 30, 2020, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Discussion? Alderwoman Lu?

Alderwoman Lu

Thank you, | didn’t have a chance to ask this question earlier before the meeting. But if | could just ask about

an urban development grant for allocation that was made to Yummy Foods, | just — it’s on Page 36 and | am
just not familiar with that entity in this area.

Mayor Donchess

Mr. Griffin?

Mr. Griffin

I’d have to look that up Mr. Mayor.

Mayor Donchess

Who is the entity to whom the check is made out?
Alderwoman Lu

Yummy Foods.

Mayor Donchess

Mr. Cummings?

Director Cummings

Thank you if | may Mr. Mayor and CFO Griffin, please correct me if I’m wrong but | want to suggest what is
being discussed right now is actually a grant that came through CDBG with part of our COVID-19 Impact Fund
where that was a local eatery, | want to say off the top of my head, in the mall. But | could go back and look at
the paperwork for the specifics and forward it along if that’s of interest.

Mayor Donchess

You think this was advance pursuant to the COVID-19 Impact Fund.

Director Cummings
And Ill double check that.

Finance Committee - 08/05/2020 Page 20
Mayor Donchess

So if that is not correct we will come back with a different answer, but | suspect it is.

Alderwoman Lu

Thank you.

Mayor Donchess

Anyone else? Could the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderwoman Kelly

Thank you. | just wanted to shut out to a concurrent meeting that is going on. | would like to thank the
reopening task force with the School Board and all the work that they did. They put out a 48 page document
last Friday talking about what their recommendations were. And | know that they are taking public comment
and hearing the hard work of making that decision tonight. So the best of luck to everyone and thank you for
the hard work.

Alderman Harriott-Gathright

| just want to say that | am happy that we are beginning to go forth with the Health Department and the
renovations and all the things, it has been a long time coming, way overdue. | am just excited that we are doing
something now. We are starting it.

Mayor Donchess
Well thank you and thank you for all of your support on that. Anyone else?

NON-PUBLIC SESSION — None

Finance Committee - 08/05/2020 Page 21
ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:59 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

AUGUST 5, 2020

7:00 PM

To Join Zoom Meeting: https://usO2web.zoom.us/j/82624824519?pwd=KORxUVNvL2dCd2FkeFhvd2F6eGViI…

Meeting ID: 826 2482 4519
Password: 848480

To Join by telephone: 1-929-205-6099
Meeting ID: 826 2482 4519
Password: 848480

if there is a problem with the audio, please dial 603-821-2049 to advise

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Tim Cummings, Economic Development Director
A Contract for NAI Norwood to assist as necessary on a case by case basis with the advisory and
procuremeni/disposition of commercial real estate

Kelly Parkinson, Purchasing Manager
Purchase of Wastewater Chemicals

Keliy Parkinson, Purchasing Manager
Purchase of Sign for Holman Stadium

Kelly Parkinson, Purchasing Manager
Pavement Management Engineering Services Contract Change Order for Paving Consulting

Kelly Parkinson, Purchasing Manager
Pavement Management Engineering Services Contract Change Order for Sidewalk Construction
Contract

Kelly Parkinson, Purchasing Manager
Energy Recovery Upgrades

Kelly Parkinson, Purchasing Manager
Radio System Hardware/Software Upgrade and Maintenance

Kelly Parkinson, Purchasing Manager
Energy Recovery Upgrade Change Order

Kelly Parkinson, Purchasing Manager
Moving Services for Public Health Move

UNFINISHED BUSINESS