Finance Committee - 08/05/2020 Page 15
ON THE QUESTION
Mayor Donchess
Mr. Mansfield is here. He is the Communications Expert. Could you please explain this item Mr. Mansfield.
Bill Mansfield, Radio Systems Manager
Yes so annually we have a maintenance agreement with Motorola Incorporated. The largest piece of this is
something that we do annually. It’s called a System Upgrade Agreement II, meaning that our radio system gets
upgraded every two years to the latest and greatest technology that is out there. What ends up happening
when they do these upgrades they are replacing a hardware that is no longer compatible with the newest
software that is coming in. They also replace software, they upgrade security features and the biggest thing of
this whole program is to make sure that we maintain our radio communications systems so we don’t have to go
and do what they call a full course upgrade by replacing everything after a five year period. So this basically
keeps our system running for many more years to come.
Last year, the City paid the first portion of the upgrade agreement; this would be the second part of that
upgrade agreement. The upgrade is scheduled to occur in late April 2021 where the system will be upgraded
at that point.
The other items in this particular regular maintenance contracts are security upgrade services on a weekly
basis, | receive a security upgrade for all of our Windows based servers as well as clients. And then we have
to go through and make sure that we basically upgrade all those units on a weekly basis. Extra technical
support, that’s call in support for me to help trouble shoot issues that we are having with the system,
preventative maintenance. Motorola comes out and they have a system technologist come out, they go out to
all the radio sites that we have. They tune everything and align all the radio stations and make sure that the
equipment is working properly at those sites. | think that’s the last portion of that.
Mayor Donchess
These are the emergency radios for Police and Fire if that is not clear. Any questions or comments? Could
the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Energy Recovery Upgrade Change Order
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
CHANGE ORDER #7 TO THE ENERGY RECOVERY UPGRADE CONTRACT WITH METHUEN
CONSTRUCTION COMPANY OF PLAISTOW, NH, IN AN AMOUNT NOT TO EXCEED $39,315 FOR
VARIOUS MECHANICAL, INSTRUMENTATION AND ELECTRICAL MODIFICATIONS TO THE ENERGY
RECOVERY ROOM. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND:
WASTEWATER; ACTIVITY: ENERGY RECOVERY UPGRADE PROJECT, BY ROLL CALL.
