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Finance Committee - Agenda - 7/6/2022 - P166

By dnadmin on Sun, 11/06/2022 - 21:47
Document Date
Fri, 07/01/2022 - 09:35
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 07/06/2022 - 00:00
Page Number
166
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070620…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: June 28, 2022

Re: Multi-Year Contract Award — Wildlife Management Contract

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the

referenced contract at the July 6, 2022 meeting and as such | am requesting the full Board of

Alderman approve the following contract:

Item:

Value:

Vendor:

Purchasing Memo#:

Contract Term:

Thank you.

Gull & other Bird Management at the Four Hills Landfill to include
reporting & permitting

FY23 - $97,941.59

FY24 - $107,370.95

FY25 - $112,116.37

To total $317,428.91 for the 3 year contract.

U.S. Department of Agriculture Animal and Plant Health Inspection
Service (APHIS) Wildlife Services (WS)

23-297 dated June 28, 2022

3 years

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov

www.NashuaNH. gov

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Finance Committee - Agenda - 7/6/2022 - P166

Finance Committee - Minutes - 8/19/2020 - P53

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Wed, 08/19/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
53
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081920…

Remit Payment To:
Crowd Control Warehouse LLC
1525 W Homer Street, Suite 203

Chicago, IL 60642

1. Prices and Payment. Unless otherwise quoted by Seller to Buyer, prices shall be those in effect at time of shipment.
Balances that are not paid within thirty (80) days of the date of payment set forth in the terms of the invoice shall bear interest
at the rate of five (5) percent per month until paid.

2. Taxes. Seller’s prices are exclusive of any federal, state, or local tax, or any other tax or similar charge based upon or
measured by the gross receipts from this purchase order. If Seller is required by applicable law or regulation to pay or collect
any such tax, this amount will be added to the purchase price. Buyer agrees to reimburse Seller for any such tax or provide
Seller with an acceptable tax exemption certificate.

3. Currency. Unless otherwise expressly agreed in writing by Seller and Buyer, all fees shall be payable by Buyer in US
dollars.

4. Method of Payment. Seller accepts payment methods of bank wire, Visa, MasterCard, Discovery, American Express, and
check by mail.

5. Acceptance; Credit Check. All orders are subject to acceptance by Seller. Seller has the right to conduct a credit check of
Buyer.

6. International Shipments. International shipments are likely to be subject to additional customs and/or duty fees that are not
included in our shipping costs. Such costs will be billed directly to you by UPS or FedEx unless the buyer specifies a customs
broker to handle the transaction. Buyer is reasonable for all fees including but not limited to customs fees, duty fees and
storage fees.

7. Return of Goods and Damaged Shipments. Please refer to “Shipping & Returns” terms at
https :/Awww.crowdcontrolwarehouse.com/pages/shipping-returns

8. Shortages. Claims for shortages, other than loss in transit, must be made in writing within five (5) days after receipt of
shipment.

9. Warranties. Seller warrants that all products sold under this Purchase Order are free of any security interest and will be
made available to Buyer subject to transferable warranties made to Seller by the manufacturer of such products. SELLER
MAKES NO OTHER EXPRESS OR IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR PURPOSE.

10. Limitation of Liability. Buyer’s remedies under this Purchase Agreement are subject to any and all limitations contained in
the manufacturer’s terms and conditions to Seller. Furthermore, Seller’s liability to Buyer shall be limited to repairing or
replacing the products, or refunding the purchase price of the products, at Seller’s option. In any event, Seller shall not be
liable for any indirect, consequential, special, incidental, and/or punitive damages of any kind or nature, or, without limiting the
foregoing, for any lost profits.

11. Force Majeure. Seller shall not be responsible for delays or failures in performance, including delays in delivery, resulting
from acts beyond Seller’s control, including acts of God, strikes, lockouts, riots, acts of war, acts of terrorism, epidemics, fire,
communication line failures, power surges or failures, natural disasters, or failure of its suppliers to timely ship or deliver.

12. Waiver. Seller’s failure or neglect to enforce any of its rights under this agreement shall not be deemed to be a waiver of
Seller’s rights.

2/3

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Finance Committee - Minutes - 8/19/2020 - P53

Finance Committee - Minutes - 8/19/2020 - P54

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Wed, 08/19/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
54
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081920…

13. Modification. No terms and conditions other than those stated herein, and no agreement or understanding, oral or in
writing, in any way purporting to modify these terms or conditions, shall be binding on Seller without the Seller's written
consent. Any additional or different terms in Buyer's form are hereby deemed to be material alterations and notice of objection
to them and rejection of them is hereby given.

14. Survival. If anyone or more of the provisions herein shall be held invalid, illegal, or unenforceable in any respect by a court
of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions of this agreement shall not be
affected thereby.

15. Severability. If any of the terms herein are deemed invalid, void, or for any reason unenforceable, that condition shall be
deemed severable and shall not affect the validity and enforceability of any remaining conditions.

16. Governing Law. This agreement, and all matters hereto, shall be governed by, and construed in accordance with, the laws
of the State of Illinois (without giving effect to the choice of law principles thereof).

17. Disputes. Any dispute relating in any way to these terms shall be submitted to confidential arbitration in Illinois, except that,
to the extent Buyer has in any manner violated or threatened to violate Seller’s intellectual property rights, Seller may seek
injunctive or other appropriate relief in any state or federal court in the state of Illinois, and Buyer consents to exclusive
jurisdiction and venue in such courts. Arbitration under this agreement shall be conducted under the rules then prevailing of
the American Arbitration Association. The arbitrator's award shall be binding and may be entered as a judgment in any court of
competent jurisdiction. To the fullest extent permitted by applicable law, no arbitration under this agreement shall be joined to
an arbitration involving any other party subject to this agreement, whether through class arbitration proceedings or otherwise.

3/3

Page Image
Finance Committee - Minutes - 8/19/2020 - P54

Finance Committee - Minutes - 8/19/2020 - P55

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Wed, 08/19/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
55
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081920…
Page Image
Finance Committee - Minutes - 8/19/2020 - P55

Finance Committee - Agenda - 8/19/2020 - P1

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Fri, 08/14/2020 - 12:20
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081920…

FINANCE COMMITTEE

AUGUST 19, 2020
7:00 PM

To Join Zoom Meeting: hitps://usO2web.zoom.us/i/81101771007 ?pwd=a3MwZERMMGY3N iphRySwcGF pRDFGZz09
Meeting ID: 811 0177 1007
Passcode: 180024

Join by telephone: 1-929-205-6099
Meeting ID: 811 0177 1007
Passcode: 180024

If there is a problem with the audio, please dial 603-827-2049 to advise

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Scheduled Replacement Mechanic/Fleet Vehicie

From: Kelly Parkinson, Purchasing Manager
Re: 2020 Ford Police Interceptor Utility Vehicle

From: Kelly Parkinson, Purchasing Manager
Re: Faro 3D Laser Scanning Measurement Machine

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Page Image
Finance Committee - Agenda - 8/19/2020 - P1

Finance Committee - Agenda - 8/19/2020 - P2

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Fri, 08/14/2020 - 12:20
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081920…

8 THE CITY OF NASHUA

Administrative Services
Purchasing Department

‘Tae Gents Dig"

August 13, 2020
Memo #21-022

TO: Mayor Donchess
Finance Committee
SUBJECT: Scheduled Replacement Mechanic/Fleet Vehicle
Please see attached communications from George Walker, Assistant Fire Chief dated August 3, 2020 for

project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: 2020 Ford 4x4 F350 Truck and fit up
Value: $58,302.96
Vendor: Hillsboro Ford

Department: 152 Fire Rescue
Source Fund: CERF

Ordinance: Pursuant to NRO: § 5-84 Special purchase procedures A. (3) Purchases which
can be procured through Cooperative intergovernmental purchase agreements
with other governmental jurisdictions.

The Nashua Fire Rescue and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: G Walker
J Graziano

229 Main Street « Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233 |

Page Image
Finance Committee - Agenda - 8/19/2020 - P2

Finance Committee - Agenda - 8/19/2020 - P3

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Fri, 08/14/2020 - 12:20
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081920…

Nashua Fire Rescue George A Walker

aaa ‘ * Assistant Chief
Administrative Office (603) 594-3651

70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com Walkerg@NashuaNH gov

To: Brian D. Rhodes

From: Assistant Chief George A. Walker

Date: August 3, 2020

Re: Replacement Mechanic Division Pickup Truck

Chief Rhodes,

I recommend moving forward with the replacement of the Mechanical Division Pickup Truck, as
per the Capital Equipment Reserve Fund (CERF) schedule.

Within the schedule Nashua Fire Rescue is currently due to replace the Mechanics 2009 Ford
F350 4 x4 Pickup.

Attached you should find pricing for this replacement vehicle and associated equipment for the
vehicle fit up. The total carried within the Cerf schedule for replacement is $ 58,486.00. With
your approval, we will move forward with the purchase of a 2020 Ford 4 x4 SDR/CSR F350
Pickup. The total purchase for vehicle and up fit is $58, 302.96.

The vendors for this purchase and up fit is as follows
e Vehicle Purchase
Hillsboro Ford per NH Government Bid List

e Light and Graphics
Adamson Industries

If you have any questions or concerns lease feel free to contact me.

Respectfully submitted,

A Wehbe,

George A. Walker
Assistant Chief

Page Image
Finance Committee - Agenda - 8/19/2020 - P3

Finance Committee - Agenda - 8/19/2020 - P4

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Fri, 08/14/2020 - 12:20
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081920…

i. 8 RETAIL ORDER FOR A MOTOR VEHICLE

07/30/2020 NASHUA FIRE RESCUE
PURCHASER NAME
David Wood 70 EAST HOLLIS ST
SALES REPRESENTATIVE PURGHASER ADORE
NASHUA, NH ¢3061
URCHA: ify STATE ZIP

HOM
EMAL Superghide123@comcast.net PHONE 603) 589-3330 PHONE

PLEASE ENTER MY ORDER FOR THE FOLLOWING: CJ NEW [LI CAR
Cj) usep TRUCK
0 DEMO YEAR 2020 MAKE Ford
MODEL BODY GLA TRANS. F350
OR SERIES F350 9 TYPE 8 a COLOR RACE RED TRIM 4X4SDR/ICSR_ VN. TFTRF3BNS5LEC15431
TO BE
DELIVERED ON VON. STOCK NO. 20073 MILEAGE 4
CASH DELIVERED PRICE OF UNIT 35,997 196 SED CA IN ANDIOR OTHER GR s
MAKE OF TRADE-IN Ford COLOR
YEAR 2003 MODEL _F-350 BODY.
ACCESSORIES 26,305;00 = {MVIOR SERIAL NO. 1FTSF31F73EA52163
CODE # DESCRIPTION ACTUAL MILEAGE 63542 Oo
TRUCK CRAFT 8 FT ALUM $,095} 00 BALANCE OWED TO
PAINTING 6 DOORS/WHEEL
PANELS 1,195] 00 ADDRESS
TOMMY GATE 3,575] a0 cny STATE Zp
FISHER XLS STEEL 8-16 6,995| 00 CONTACT PHONE
SUBLET TO ADAMSON IND 2,845) 00 DATE GOOD TO TITLE NO. & ST.
8 FOOT PLATFORM 3,600 | 06 USED TRADE-IN ALLOWANCE 4,900/00
: BALANCE OWED ON FRADE-IN
Bil prices on ine NET ALLOWANCE ON USED TRADE-IN 4,060 | 00
wt) cent INITIAL DEPOSIT
fae List SUPPLEMENTAL DEPOSIT
FINANCE CONTRACT
FACTORY REBATES TO DEALER
OTHER
TOTAL (to left column) 4,000) 00
Buyer D.O.B.
Co-Buyer D.0.8.
LIEN HOLDER
MONTHS LIFE ENS.
RATE (APR, %) A&H INS.
CASH SALE OF DESCRIBED MOTOR VEHICLE 627,302 (96 FT The onty Dealer Warranty on this vehicle is he Limiled Warranty whieh is sued with
! and made a part of this order form.
SALES TAX (TAS IS: This Vehicte is sold ‘as is” by us. The entire sisk as to quality and performance
of the goods is with the buyer: and if ihe goods prove defective afler purchase, the
ADMINISTRATION FEE buyer, not Ihe manufacturer, distibuler or refailer, shall assume the enliré cost of ail
f ¥ servicing ar repair.
TITLE FEE Buyer's initials
TOTAL 62,302 /96
Less: Total Right Column 4,000/ 00 FINAL NEGOTIATED PRICE INCLUDES ALL DISCOUNTS
BALANCE DUE AT DELIVERY 58,302 | 96 AND SALE PROMOTIONS IN EFFECT AT TIME OF SALE.

Purchaser agrees that this Order includes all the terms and conditions on both the face and reverse side hereof, that this Order canceis and
supercedes any prior agreement and as of the date hereof comprises the complete and exclusive statement of the terms of the 2 agreement relating to
the subject matters covered hereby, and that THIS ORDER SHALL NOT BECOME BINDING UNTILACSEP BY DEAL FR HE R

REPRESENTATIVE. Purchaser by his execution of this Order acknobwedges that he has read its te
this Order,

BALANCES DUE ON DELIVERY PAYABLE IN CASH, BANK O

NO PERSONAL CHECKS
‘ | 97/36/2020 ACCEPTED BY:
Qe SIGNATURE DATE

Page Image
Finance Committee - Agenda - 8/19/2020 - P4

Finance Committee - Agenda - 8/19/2020 - P5

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Fri, 08/14/2020 - 12:20
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081920…

+
ir

MP ds
7

& THE CITY GF NASHUA

Administrative Services
Purchasing Department

August 4, 2020
Memo #21-021

TO: Mayor Donchess
Finance Committee
SUBJECT: Police Interceptor Utility Vehicle
Please see attached communications from Karen Smith, Business Manager dated August 10, 2020 for

project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: 2020 Ford Police Interceptor Utility Vehicle (Marked)
Value: $49,516.55
Vendor: M-H-Q Municipal Vehicles — State of MA Greater Boston Police Council Vehicle

Procurement Contract #GBPC2019/20
Department: 150 Nashua Police Department
Source Fund: CERF

Ordinance: Pursuant to § 5-84 Special purchase procedures A, (3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith
M. Carignan

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 8/19/2020 - P5

Finance Committee - Agenda - 8/19/2020 - P6

By dnadmin on Mon, 11/07/2022 - 13:27
Document Date
Fri, 08/14/2020 - 12:20
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/19/2020 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081920…

NASHUA POLICE
Date: 10 August 2020

Intradepartmental Communication

To: Kelly Parkinson, Purchasing Manger
From: Karen A. Smith, Susiness Manager

The Nashua Police Department is requesting to replace one (1} 2019 Ford Folice Interceptor Utility with
the 2020 Ford Police Interceptor utility vehicle due to the vehicle being totaled in an accident. The vehicle
will repiace the following vehicle which was originally on the FY2022CERF replacement schedule for the
amount of $44,539, The cost to CERF will be $49,516.50. Funds are available in CERF due to several
cost savings on several ilems in FY 2020. it is also anticipated additional escrows or supplemental
appropriations will be used to transfer additional funds into CERF during the first quarter of FY 2021.

YEAR UNIT# PLATE# | MAKE/MODEL VIN# MILEAGE
F320
2019 24 MP64624 Ford Interceptor IFMSK8AR5SKGA791 82 47,076

Pursuant to NRO 5-84 (A) (3), the replacement vehicle and equipment will be purchased through the State
of Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2019/2020.

A quote fram MHQ is attached for your review showeasing the features and options of the new vehicle.

The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$49,516.55 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

Sincerely,

an

Karen A. Smith
Business Manager

cc: David Fredette

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Finance Committee - Agenda - 8/19/2020 - P6

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