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agrees to accept in full satisfaction of such hindrances and delays any extension of time that the
City of Nashua may provide.

11. INSURANCE Independent Contractor shall carry and maintain in effect during the performance of
services under this contract:

General Liability insurance in the amount of $1,000,000 per occurrence; $2,000,000
aggregate;

$1,000,000 Combined Single Limit Automobile Liability; * c must incl
ll owned, non-own nd hir hicles ;

Workers' Compensation Coverage in compliance with the Stateof New | Hampshire
statutes, $100,000/$500,000/$100,000.

Independent Contractor shall maintain in effect at all times during the performance under this
contract all specified insurance coverage with insurers. None of the requirements as to types
and limits to be maintained by Independent Contractor are intended to and shall not in any
manner limit or qualify the liabilities and obligations assumed by Independent Contractor
under this contract. The City of Nashua shall not maintain any insurance on behalf of
Independent Contractor. Subcontractors are subject to the same insurance requirements as
Independent Contractor and it shall be the Independent Contractor’s responsibility to ensure
compliance of this requirement.

Independent Contractor will provide the City of Nashua with certificates of insurance for
coverage as listed below and endorsements affecting coverage required by the contract. The
City of Nashua requires thirty days written notice of cancellation or material change in coverage.
The certificates and endorsements for each insurance policy must be signed by a person
authorized by the insurer and who is licensed by the State of New Hampshire. General
Liability. Emplovers’ Liability and Auto Liability policies must name the City of Nashua
as_an additional insured and reflect on the certificate of insurance. Independent Contractor is
responsible for filing updated certificates of insurance with the City of Nashua's Risk
Management Department during the life of the contract.

All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) &
insurance.

If aggregate limits of less than $2,000,000 are imposed on bodily injury ad
property damage, Independent Contractor must maintain umbrella liability

insurance of at least $1,000,000. All aggregates must be fully disclosed on _ the

required certificate of insurance.

The specified insurance requirements do not relieve Independent Contractor of 6
responsibilities or limit the amount of its liability to the City of Nashua or other

persons, and Independent Contractor is encouraged to purchase such additional

insurance, as it deems necessary.

GC 7 of 13

ie THE CITY OF NASHUA

Administrative Services
Purchasing Department

“The Gate City”

September 10, 2020
Memo #21-032

TO: Mayor Donchess
Finance Committee

SUBJECT: Snow Plowing Contract FY21
Please see attached communications from Tim Cummings, Director of Economic Development dated September 2,

2020 for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Snow Plowing Services through May 15, 2021 for 18 City parking lots

Value: $40,000 (not to exceed)

Vendor: Accurate Dimensions, LLC

Department: 166 Parking

Source Fund: General Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions of

contracts when no price increase exceeds 10% per year.
The Director of Economic Development and the Purchasing Department respectfully request your approval of this
contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: T Cummings
J Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |

THE CITY OF NASHUA patemieg

Economic Development Division — Parking Department

Office of the Mayor
TO: Kelly Parkinson, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: September 2, 2020

SUBJECT: FY21 Snow Plowing Contract (Value not to exceed: $40,000)
Department: 166 Parking

The Economic Development Division is requesting approval to extend our current contract with
Accurate Dimensions, LLC, of Bedford, New Hampshire for snow plowing and optional
sand/salt treatment and snow removal services in the amount not to exceed $40,000. The
original contract was approved by Finance Committee for FY20 and noted that the

agreement may be extended for additional one-year periods. Accurate Dimensions, has agreed to
hold same pricing as last year.

The contract covers snow plowing services for up to eighteen (18) parking lots under the
responsibility of the Parking Department. The contractor intends to provide snow plowing
services through May 15, 2021. The contractor will provide salt/sand treatment services and
removal of snow on an as-needed basis.

The President of Accurate Dimensions, LLC, Luke J. Vasconcelos, previously worked for The
Doty Group, Inc., whom the City used for eight (8) winters for plowing the City’s municipal lots
up until 2019. Accurate Dimensions, LLC, also plows for the Town of Londonderry and

is a reputable and responsible company.

Thank You,

fo

# } .
e Lining

Tim Cummings
Director of Economic Development

Ce: J. Graziano, J. Stansfield

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 « Phone (603) 589-3106

FIRST AMENDMENT TO
SNOW PLOWING AGREEMENT

This AGREEMENT is made as of October 1, 2020, by and between the City of Nashua with an
address of 229 Main Street, Nashua, New Hampshire (“City”) and Accurate Dimensions, LLC.
with an address of 20 Hazen Road, Bedford, NH 03110 (“Contractor”).

WHEREAS, the City and Contractor entered into an Agreement dated October 22, 2019 for
certain plowing services (“Snow Plowing Agreement”);

WHEREAS, Section 5 of the Snow Plowing Agreement states that the Snow Plowing Agreement
may be extended for one additional one-year period under the same terms, conditions and
pricing upon the written agreement of the Contractor and the City;

WHEREAS, the initial term of the Snow Plowing Agreement ended on May 15, 2020;

WHEREAS, the Contractor and the City wish to extend the Snow Piowing Agreement for an
additional period as described below.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby
mutually agree as follows:

1. That the term of the Snow Plowing Agreement shall! be extended for one (1) additional
period from October 1, 2020 to May 15, 2021.

2. All other terms and conditions of the Snow Plowing Agreement not changed by this (or
prior) amendment(s) remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have, by their duly authorized representatives
placed their hands as of the date first above written.

City of Nashua Accurate Dimensions, LLC.

By: James W. Donchess, Mayor By:
Title:

THE CITY OF NASHUA nthe Cs

Administrative Services
Purchasing Department

September 10, 2070
Memo #21-033

TO: Mayor Donchess
Finance Committee

SUBJECT: Monopole Tower & Foundation Installation

Please see attached communications from William Mansfield, Communications Manager dated September 10, 2020
for project spectfic details related to this purchase. Below please find a summary of the purchase approval request:

Item:

Value:
Vendor:
Depariment:
Source Fund:

Ordinance:

Installation of previously approved Monopole Cell Phone Tower & Foundation at Kessler
Road site

$109,970.00

Green Mountain Communications

157 Citywide Communications

Capital Project Fund

Pursuant to § 5-78 Major purchases (greater than $10,000} A. All supplies and
contractual services, except as otherwise provided herein, when the estimated cost
thereof shall exceed $10,000 shall be purchased by formal, written contract from the
fowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on August 25, 2020 and the following bids were received:

Vendor

Location Amount Note

Green Mountain
Communications

Pembroke, NH_ | 5209,970.00

Industrial
Communications

Dunbarton, NH | $277,730.00

Nexius Solutions

Frisca, TX 5102,135.00 | A non-conforming bid received was
incomplete and necessitated rejection

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Communications Manager and the Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: W Mansfield
J Graziano

i229 Main Street « Nashua, New Hampshire 03061 * Phone (608) 589-3380 » Fax (803) 589-3233 |

City of Nashua, NH

Wireless Communications Division
C/O William Mansfield
PO Box 785
Nashua NH 03061-0785
603-594-3521 Fax: 603-594-3615

September 10, 2020

Ms. Kelly Parkinson
Purchasing Manager

City of Nashua

229 Main Street - PO Box 2019
Nashua, NH 03061-2019

Dear Ms. Parkinson

The Communications Division recently solicited proposals for a Tower Foundation and
Installation of an 88’ Monopole Public Safety Communications Tower (RFP 0246-090220). As
discussed in previous meetings, this tower will allow the City fo relocate its current public safety
radio communication antennas off of the water tank on Kessler Farm Drive that is scheduled to
be replaced. The replacement of this water tank was initially scheduled for March 2020 and
now has been rescheduled for March 2021.

The request for proposal was submitted to three vendors and the City received three (3)
responses on September 2”, Below is a list of the bidders and the cost associated with their bid
which includes the Foundation, Offloading, Installation and Grounding for the Monopole Tower
that was purchased from Vaimont Industries.

NEXIUS Frisco, Texas $102,135.00
Green Mountain Communications Pembroke, New Hampshire $109,970.00
Industrial Communications Dunbarton, New Hampshire $177,730.00

The Communications Division evaluated the proposals with the guidelines set forth by the
Purchasing Department. These guidelines were also included in the RFP so that all
respondents were aware of the evaluation process. Each proposal was reviewed and evaluated
on the Qualifications and Experience, Impression of the Proposal and the Cost Proposal.

NEXIUS This bid was rejected due to the required Bid Bond not being submitted with the bid.

Green Mountain submitted a very thorough bid for this project. Green Mountain is well known
for the quality of work they perform. Their references and non-references spoke very highly of
them. They provided all of the information requested as well as a scope of work showing that
they understood ihe totality of the project. Green Mountain received an overall evaluation of
90%.

Industrial Communications submitted a bid containing a limited amount of information as the
understanding of the project. Due to the cost of their proposal they were not ranked highly
receiving a score of 60%.

We are currently working with Green Mountain Communications to finalize a contract that will
be submitted to the City of Nashua Legal Department. The Citywide Communications Division

recommends the award of the RFP 0246-090220 to Green Mountain Communications, of
Pembroke, NH in the amount of $109,970. Funding is available in Citywide Communications
Capital Projects account 57.5050 81300 —- 2008.57.15.01 81300.

sincerely,

Radio Systems Manager
City of Nashua

CONTRACT FOR INDEPENDENT CONTRACTOR

MONOPOLE TOWER CONSTRUCTION AND FOUNDATION DESIGN
RFP0246-090920

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

Green Mountain Communications
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

702 RIVERWOOD DRIVE PEMBROKE, NH 03275
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it 1s deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nasluwa Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal,

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and

required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

AG 1 of3

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work by
November 30, 2020 which date shall only be altered by mutually approved written agreement to extend
the period of performance or by termination in accordance with the terms of the contract. Independent
Contractor shall begin performance upon receipt of an Executed Contract and a valid Purchase Order
issued from the City of Nashua.

4, COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
One Hundred Nine Thousand Nine Hundred Seventy Dollars (5 109.970,00 }

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance with
the values stated in the Agreement. Such applications shall be supported by such data substantiating the
Independent Contractor’s right to payment as the City of Nashua may reasonably require. Independent
Contractor shall submit monthiy requests for payment for services performed under this agreement
directly to:

» Electronically via email to VendorAPInvoices'@:;NashuaNH. gov
OR
» Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable

229 Main Street
Nashua, NH 03060

Pleasedo nat submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Applications for Payment shall be submitted no later than fifteen (15) days after the end of each month.
The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty G0) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective upon the date of execution
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:

Kimberly Kleiner Steve Connor

Director of Administrative Services Sr Oroject Manager

City Hall Green Mountain Communications
229 Main Street 702 Riverwood Drive

Nashua, NH 03060 Pembroke, NH 03275

AG 2 of 3

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Independent Contractor may change the address or representative by giving written
notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) (signature)

Jantes Donchess, Mavor
{Printed Name and Title) (Printed Name and Title)

Date Date

AG 3 of 3