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Finance Committee - 09/02/2020 Page 8

Jeffrey LaFleur, Superintendent of Solid Waste

Yes Mayor, thank you. With the changes in the operation due to COVID and the social distancing guidelines,
we are having to assign our employees outside, under tents, trying to keep everyone safe and social
distanced. We took this opportunity with the GOFERR Grant to look into office trailers to be able to do this.
This will give the employees a warm place in the winter and a cooler place in the summer for us to go and
assign them and get them out to do their work.

Mayor Donchess
Questions? Alderman Lu.
Alderwoman Lu

I’m sorry | have a question. Thank you, Mr. Mayor, | had a question about some of the messages that we have
received on the Board describing the GOFERR Funds as being maxed out. | just wanted to ask the question,
this isn’t —- was there miscalculation. We haven’t expended our GOFERR Fund allocation, have we?

Mayor Donchess

We haven’t expended it but we can, we haven’t expended more, | mean | think we’ve gone over $1 million
dollars but we can project that the safety-related improvements that we are seeking, when you add them all
together may exceed the total amount of the GOFERR Funds. But still, the projects are all COVID-related and
if we go over, it will be $100,000.00 to $200,000.00 probably,$2 million dollars for the project.

Alderwoman Lu
| just wondered then since this may be going above the allocation that we are receiving from the GOFERR

Funds, have other options been considered, are there other empty facilities in the area of these workers, were
other options considered?

Mayor Donchess

Well Mr. LaFleur can answer this but this at the landfill for the people working at the landfill. But Mr. LaFleur,
please go ahead.

Mr. LaFleur

Yes Mayor, right now we have tents out there, we have two 10 x 20 tents that employees are under. We are
anticipating through the winter and spring with the continuance of COVID that we are going to need areas
where they can be at least warm for eating their lunches and if it continues into the summer next year, they will
be cool for their lunches.

Alderwoman Lu

Where did they used to go?

Mr. LaFleur

We have a small break room; before COVID and the guidelines of social distancing we made it work, but it is a
very small break room where they would be elbow to elbow waiting for their assignments to get going.

Finance Committee - 09/02/2020 Page 9

Mayor Donchess

Now please address the question but once the — if and when Public Works is consolidated and/or if COVID, we
are beyond it, if that day ever comes, these trailers have other uses, don’t they?

Mr. LaFleur

Yes, Mayor, we anticipate using them. There is a possibility that | could retrofit it to use it for our new scale
outs. We could use it for other opportunities at the landfill. We could still use it for another break room; there’s
multitudes of uses for these trailers. They are brand new, heating, air conditioning.

Mayor Donchess

Ok Alderwoman Lu do you have other ?
Alderwoman LU

Thank you very much, I’m all set.

Mayor Donchess

Anyone else? Alderwoman Klee.
Alderman Klee

Thank you, Mr. Mayor. | have been in the space that you have as a break room Mr. LaFleur and | agree with
you, it is quite small. Truthfully your staff is quite cramped throughout that entire area. | don’t want to see them
out in tents even for lunch or for anything during this weather. The fact that they’ve put up with it through the
summer, | appreciate that. So | will be in favor of this.

Mayor Donchess

And when you walk into the break room and you look around, you are kind of amazed it is still standing but it is
still there. Not in very good shape but it’s there. Anybody else, questions? Would the Clerk please call the
roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Video Camera System for David Deane Skateboard Park

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE AND INSTALLATION OF VIDEO MONITOR CAMERA SYSTEMS IN THE AMOUNT OF
$56,003 FROM JOHNSON CONTROL SECURITY SOLUTIONS OF NASHUA, NH. FUNDING WILL BE
AVAILABLE THROUGH DEPARTMENT 177 PARKS AND RECREATION; FUND: TRUST; ACTIVITY:
DAVID DEANE SKATEBOARD PARK; AND DEPARMENT 161 STREETS; FUND: CAPITAL; ACTIVITY:
BUILDING SECURITY, BY ROLL CALL.

Finance Committee - 09/02/2020 Page 10
ON THE QUESTION

Mayor Donchess

| believe this is Mr. Caggiano?

Nick Caggiano, Parks & Rec Superintendent

Thank you, Mr. Mayor. This purchase is for wireless security cameras for the Skateboard Park. The park,
when it was originally installed, these were part of the project but we had to make some funding decisions.
Because it is based or being funded out of the Cell Tower Account, we had to wait a few years until that
account built back up. There is now sufficient funds in there to purchase this equipment. It is very important.
And along with it we are purchasing, through a separate funding, Street Department, a new system for the
Street Department and three additional cameras to take care of any security issues over there.

We get a little bonus, the cameras at the Skateboard Park will be able to pick up the parking lot that was
created and that one entrance into Mine Falls where people go to the Gatehouse, that will help as well. We
have 30 days’ worth of retainage on a DVR so we will be able to look back if there was an incident at the park,

we would be able to look back. We would also have live feeds so the appropriate people who have
authorization could actually use their cell phone and see what is going on at the park at any given time.

Mayor Donchess

And this is being funded out of the Cell Phone Tower Revenue as opposed to Tax Revenue.

Mr. Caggiano

That’s correct, it is out of the Skateboard Trust.
Mayor Donchess

Alderwoman Klee?

Alderman Klee

Thank you, Mr. Mayor. Mr. Caggiano, have there been any incidents since the park was built and that we’ve
been waiting for this fund to build up that these cameras might have helped us with.

Mr. Caggiano

Yes, the first year there were very few incidents, it was so new. The second year just like anything else, things
started happening. It’s mostly been graffiti, the park getting tagged things such as that.

Alderman Klee
And you said that it would be, it would also show the entrance, the parking lot and the entrance going in by the

Skate Park. You mentioned about the Scale House, is it going to go, will it be able to see that far over or just
the entrance there?

Mr. Caggiano

Just the entrance by the sign.

19.

20.

21.

Any consent of the City of Nashua to any assignment, transfer, delegation, or subcontracting
shall only apply to the incidents expressed and provided for in the written consent and shall not
be deemed to be a consent to any subsequent assignment, transfer, delegation, or subcontracting.
Any such assignment, transfer, delegation, or subcontract shall require compliance with or shall
incorporate all terms and conditions set forth in this agreement, including all incorporated Exhibits
and written amendments or modifications. Subject to the foregoing provisions, the contract inures
to the benefit of, and is binding upon, the successors and assigns of theparties.

CITY INSPECTION OF CONTRACT MATERIALS The books, records, documents and accounting
procedures and practices of Independent Contractor related to this contract shall be subject to
inspection, examination and audit by the City of Nashua, including, but not limited to, the
contracting agency, the-Beard-ef Public _Works, Corporation Counsel, and, if applicable, the

Comptroller General of the United States, or any authorized representative of those entities.

DISPOSITION OF CONTRACT MATERIALS Any books, reports, studies, photographs, negatives or
other documents, data, drawings or other materials, including but not limited to those contained
in media of any sort (e.g., electronic, magnetic, digital) prepared by or supplied to Independent
Contractor in the performance of its obligations under this contract shall be the exclusive
property of the City of Nashua and all such materials shall be remitted and delivered, at
Independent Contractor's expense, by Independent Contractor to the City of Nashua upon
completion, termination, or cancellation of this contract. Alternatively, if the City of Nashua
provides its written approval to Independent Contractor, any books, reports, studies,
photographs, negatives or other documents, data, drawings or other materials including but not
limited to those contained in media of any sort (e.g., electronic, magnetic, digital) prepared by or
supplied to Independent Contractor in the performance of its obligations under this contract must
be retained by Independent Contractor for a minimum of four years after final payment is made
and all other pending matters are closed. If, at any time during the retention period, the City of
Nashua, in writing, requests any or all of the materials, then Independent Contractor shall
promptly remit and deliver the materials, at Independent Contractor's expense, to the City of
Nashua. Independent Contractor shall not use, willingly allow or cause to have such materials used
for any purpose other than the performance of Independent Contractor's obligations under this
contract without the prior written consent of the City of Nashua.

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS Independent Contractor expressly agrees
that all documents ever submitted, filed, or deposited with the City of Nashua by Independent
Contractor (including those remitted to the City of Nashua by Independent Contractor pursuant
to paragraph 20), unless designated as confidential by a specific statue of the State of New
Hampshire, shall be treated as public records and shall be available for inspection and copying
by any person, or any governmental entity.

No books, reports, studies, photographs, negatives or other documents, data, drawings or other
materials including but not limited to those contained in media of any sort (e.g., electronic,
magnetic, digital) prepared by or supplied to Independent Contractor in the performance of its
obligations under this contract shall be the subject of any application for a copyright or patent by
or on behalf of Independent Contractor. The City of Nashua shall have the night to reproduce
any such materials.

GC 10 of 13

Finance Committee - 09/02/2020 Page 11
Alderman Klee

So we can actually see who is going in and out of the park. Thank you very much | appreciate that.

Mr. Caggiano

You’re welcome, Mayor?

Mayor Donchess

Alderwoman Lu?
Alderwoman Lu

Thank you, this seems like a needless expense | am not quite familiar with how we put our buckets of money. |
understand it doesn’t come out of the General Fund or the taxes. | know that | have a playground in my Ward
that has been asking for a video camera for a long time. The people that live around Fields Grove have been
very concerned about the activity there. | am just disappointed to see that we have, we do have funding for
that, because | thought we had no funding for this type of thing. But | just think that it is money that could be
saved, we don’t know what the future is going to bring, that’s my feeling. Thank you.

Mayor Donchess

This does come from a dedicated source of revenue; the Cell Tower is dedicated to the Skateboard Park and
has been for some years. The camera at Fields Grove sounds like a good idea especially if we’ve got
incidents going on down there. | wasn’t aware of the wishes of the residents concerning that. So maybe that is
something we should look at in the future. Fields Grove being a very nice place to gather and we certainly don’t
want any damage down there.

Alderwoman Lu

Thank you.

Mayor Donchess

Anyone else on this subject? Yes, Brandon, excuse me, Alderman Laws.

Alderman Laws

You can call me Brandon, that’s alright. First off, Alderman Lu, | will co-sponsor that Legislature with you if you
want to put cameras at Fields Grove | think that’s a good idea. So | was reading over this and what you just

said, Mr. Caggiano, about dedicated people who are capable of watching the video from their cell phones.
Does that include law enforcement?

Mr. Caggiano

Nick Caggiano, Park & Rec Superintendent. No, currently we have systems like this at Greeley Park and at the
Holocaust Park. It is just DPW personnel. If an incident happened, then we would get a request for the PD and
they would come in and review the tapes. But they are not monitoring it real-time.

Finance Committee - 09/02/2020 Page 12
Alderman Laws

Thank you. So | have, like everyone else in the world now, | have one of those Ring Video Doorbells and
every morning at 10:30 my Amazon let’s me know that the mail has arrived. Do you have something set up
with this video system where like say it’s like 2:00 in the morning and there’s some kind of activity. Does it alert
you or do you just retroactively go back and something has happened and look at the tape?

Mr. Caggiano

Correct, so it would be similar to the system at Greeley Park. It would have a time on it and any activity that
occurred after a certain time, which is usually 10:00 p.m., in the morning you would get an e-mail from the
system saying “hey, the camera picked something up at 1:20 in the morning” and you could reference that and
just kind of see what is going on.

Alderman Laws

Thank you. Just for future consideration, it might be a worthwhile venture to have some kind of system set up,
because | mean you know, a lot of nefarious activity has happened late at night and it might be good to be
proactive about it and while it is happening, be able to send law enforcement there. But that’s just my opinion,
other than that, | think it’s great and | support you 100%. Thank you very much for answering my questions.

Mayor Donchess

Anyone else? Alderwoman Lu?

Alderwoman Lu

Just a question | thought of, do we have this type of camera at any other park in Nashua?

Mr. Caggiano

We have a similar camera at the Holocaust Park off of Main Street and have cameras at Greeley Park that
monitor the outside of our office. There’s also other DPW facilities | believe, Jon’s current system at the Street
Department which is semi-working but needs to be upgraded and | believe that there is a full system very
similar to this at the Solid Waste Department.

Alderwoman Lu

Thank you, may | follow up.

Mayor Donchess

Yes.

Alderwoman Lu

Why do we feel the need to spend $150,000.00 on this? It seems to me that that park is a concrete, pretty

indestructible place? | mean it might be painted but it doesn’t seem like there can be much damage that will
cause it lose its function.

Mr. Caggiano

The activity that happens there is quite costly if that park gets tagged, you’re talking about pressure washing,
possibly resurfacing the concrete. We really need to know who did that so the authorities can follow up on it.
It’s also, | think, the benefit of having it at Mine Fall’s Park the entrance there is huge.

Finance Committee - 09/02/2020 Page 13

That entrance gets used so much by members of the Y, all kinds of residents. And then Jon’s facility at the
Street Department, you’re talking millions of dollars of equipment that are stored there that, we’d be foolish not
to have a system to look at that. It’s not $100 — | believe it was $66 and change.

Mayor Donchess
It’s at $56,000.00.

Mr. Caggiano

That’s $56,000.00 for the total; $46,000.00 is for the Skateboard Park and the Street Department was
$10,250.00 somewhere around there.

Alderwoman Lu

Thank you, that makes sense, | misspoke and | tried to correct myself. Thank you.

Mayor Donchess

Alderwoman Klee?
Alderman Klee

Thank you, Mr. Mayor. Relative to the cost of tagging | Know last year there were a lot of tagging incidents that
our Police Department had to chase down and find out who the artists were to these events. If it weren’t for
security cameras that businesses had and so on, it was extremely costly for all these businesses to have to
clean this up. So | would rather the City not to have to incur those costs on that so | think cameras, and | do
agree with Alderman Lu it would be nice to see some of these cameras in some of the parks especially any
ones that have had some kind of activity late at night and so on. My only concern about putting parks in
residential areas is that there are some residents that don’t want cameras that could possibly look into their
backyard so we have to keep that in mind when we put parks in any places that has residential area.

Mayor Donchess

Anyone else? Could you please call the roll, Madam Clerk?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Playground Equipment for Lincoln Park

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE AND INSTALLATION OF A PLAYGROUND FOR LINCOLN PARK IN THE AMOUNT OF
$97,421 FROM ULTIPLAY PLAYGROUNDS, INC. OF UXBRIDGE, MA. FUNDING WILL BE THROUGH
DEPARTMENT 177 PARKS AND RECREATION; FUND: CAPITAL; ACTIVITY: LINCOLN PARK
IMPROVEMENTS, BY ROLL CALL.

Finance Committee - 09/02/2020 Page 14

ON THE QUESTION

Mayor Donchess

Mr. Caggiano?

Mr. Caggiano

Nick Caggiano, Park & Rec Superintendent. Currently we are in the middle of rehabilitating this park. The
original park was put in over the cap land fill in 2003. Over the years, there has been some settlement with the
trash degrading a little bit and it has caused the walks and parking lot and some of the field surfaces to heave
and sink a little bit. The playground was removed last year, all the footings came out of the ground and |
deemed it unsafe. So we had to pull it out. Through this Capital Funding we’ve got for Lincoln Park we are
working on the tap half of Lincoln right now. We are going to finish it up this fall and then the kids are going to
be able to play baseball in the spring and then next July they are going to work on the lower half. So this
playground will replace the existing playground.

It is going to be unique because it is going to have a rubber pad surface, similar to the one at Legacy
Playground over by Fairgrounds Middle School. This surface is going to allow water to shed off it and not get

underneath it and it is going to prevent that heaving along with the drainage improvements that the Street
Department is currently making right now.

Mayor Donchess
Discussion? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Surplus Equipment Donation to the Picker Artists of Nashua

Mayor Donchess

The next Communication is from Kelly Parkinson, Purchasing Manager, but this may be a transfer that is not
happening, but let me turn to Ms. Kleiner on this.

Kim Kleiner, Director of Administrative Services

Yes, good evening Mayor, Members of the Committee. There was an arrangement made to transfer and
donate the chairlift at the old public health department on Mulberry Street to the Artists. Unfortunately when
the Artists further investigated the chairlift, they did view that it will not meet their needs. The chairlift is fairly
old, there’s some concerns about receiving parts for it and it is a very difficult chairlift to fit on a space if the
stairwell is different than the current Public Health stairwell. So the transfer was not made to them, they are
not interested in the chairlift any further and the chairlift will be removed and disposed of.

Mayor Donchess

So you don’t need any action on this?

Finance Committee - 09/02/2020 Page 15

Director Kleiner

No sir, we do not.

Mayor Donchess

Alright, we will go on to the final communication from Kelly Parkinson, Purchasing Manager.

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
ANNUAL RECURRING SOFTWARE LICENSING AND MAINTENANCE FEES FOR TYLER MUNIS
SOFTWARE IN THE AMOUNT OF $84,133.93 FROM TYLER TECHNOLOGIES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Ms. Kleiner?

Director Kleiner

Good evening, so these are typical yearly maintenance charges that we do have that come forward each year
for the MUNIS tax software. We did feel that because of the amount and because we realized that there may

be some members of the Finance Committee that had not seen these in the initial contract, that we would bring
it forward for approval.

Mayor Donchess
Discussion? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM AUGUST 14, 2020 TO AUGUST 27, 2020, BY ROLL CALL

Finance Committee - 09/02/2020
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess

Nay:

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess

Nay:
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:44 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

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