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Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Sue Lovering, City Clerk

From: Jim Donchess

Date: June 28, 2022

Re: Emergency PO Request — Wastewater Chemicals

Pursuant to 5-90 (G) of the NRO, | have authorized Emergency Purchase Order Request for the purchase of
sodium hypochlorite in an amount of $30,000 to Univar U.S.A of Morrisville PA for the product required as
detailed below.

The Wastewater Department uses the chemical Sodium Hypochlorite to disinfect the
wastewater before it is discharged into the Merrimack River. The original fiscal year funding
for the purchase of Sodium Hypochlorite was approved at the June 24, 2021 BPW Meeting
with the company Borden & Remington.

Due to railcar issues in mid-June 2022, the company was unable to receive raw materials for
making the chemical and is unable to deliver to their customers. Because the Wastewater
Facility must disinfect its treated wastewater to meet EPA permit regulations, we reached out
to Univar U.S.A, Inc, who was the second low bidder through the Northeast/Merrimack
Valley Chemical Consortium bid process. Univar is able to supply the wastewater facility
with Sodium Hypochlorite for the remainder of FY22.

We are requesting an emergency PO in the amount of $30,000.00 to Univar U.S.A., Inc of
Morrisville, PA for the delivery of Sodium Hypochlorite through the remainder of the fiscal

year.
Thank you.
cc: DPW Administration

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

Prepared by: Jeff Harsin
02/03/2020
2020 F-350 4x4 SD Regular Cab 8' box 142° WB SRW XL (F3B}

Price Level: 35

As Configured Vehicle (cont'd)

Code Descripiion

Grappone Ford | 530 Roule 3A Bow New Hampshire | 033043104

wiSRP
STD
‘$975.00

PAINT iMonctone Paint Application

SOL Power Equipment Group
Deletes passenger-side tock cylinder, includes upgraded donr wim panel,

inahatas.

+ Accessory Delay
~ Fralisr Tow Mirrors w/Power Heated Glass
includes power healed glass, bpaled convex spotter mirror and Integrated eloarance fights and

furn signal indicators.
~ Advanced Securily Pack
incivgas Sacuritock Passive Anti-Theft Sysiem (PATS) end instinatfowinirusion sensors.

oc
- Power Tailgate Lock
- Power Fron] Saal Windows
Includes 1-touch uptown Oriver/passenger window.
nur

- Remote Keyless

63R Heavy-Service Package for Pickup

Box Delete
includes heavy-service front springs {200 ths. upgrade above the Spring computer selacied as a
consequence of opticus chosen. Nol included if jMaximom springs have heen computer selected as
slandard equipment), Nala: Salosporson's Source Book or Ford RV Traiter Towing Guiie shouid be
consulted for specific trailer towing or camper trite and Corresponding required equioment, axia

ralios aad model availability.

$125.00

‘s
- Rear Stzblizer Bar

66D Pickup Box Pelete $625.00
Deletes tis-down hooks, latigate, rearviaw comers. 744 pin connector and center high-mounted ston
damp (CHMSL)} jonly on vehicles over 10,000 tba. GVWR). lacomplete vehicle package - requires
father manvlacture and certification oy a fina! slage manufacturer, tr addition, Ford urges
manulsciiters to follow lhe recommendations of tig Ford incomplete Venicle Manual and the Ford
jrock Body Bulder's Leyoul Book fand oppliceble saiplements}.
baclerios-

- Rea Bumper Delete
- Spare Wheel. Tire, Carrier & Jack Delete

52B Trailer Brake Controller $270.00
Verified io be compatibie wiltt select electric aver Aytrauiic brakes, Includes sinart trailer tow

connector.
Rear View Camera & Prep Kit $415.00

Pre-inslalied content includes cab witing, reme wiring to the rear most cross member and videa
deploy wih 4" display. Upiiters kil inctiedas camera with Anaaning bracket. 14 jumper wire and
Camere meounling, aiming instructions and electrochromic maror.

$95.00

872

$92 LED Roof Clearance Lights
included

Radio: AM/FM Stereo wiMP3 Player

ingdudes 4 snqakers.
includes:
- SYNC Communnations & Entestainment System

inches enhanced voice recognition wilh 917 Assist, 4.2" LCD comer Sack sercon, Appling ant t

smint-charging USB-C prvt.
$140.00

587

76C Exterior Backup Alarm (Pre-installed)

Emissions

Prices and content availability a% shown are Subject fo change end should be treated as eslimates only, Atiual base vehiclg, package and aption pricing
tay vary fren this eslimale because vf special local wicing, avaiabilily or pricing adjusiments cot rellecled in ihe deater's compuler system. See

salesperson for the mos! current Infosmalion,

Boyers Auto Body & Sales Inc.

Sales Order

156 Lowell Road
Hudson, NH 0305! Date 5.0. No.
28/2020 20818
Phone # 60358826637
Name / Address Ship To
NASHUA SCHOOL DISTRICT
l4E LEDGE ST
NASHUA, NH 03060
P.O. No. Terms Rep Ship Date Vin # Dealer Stock #
30 Days TB 1428/2020 UNKNOWN UNKNOWN
Item Descriptian Ordered UM Rate Amount
Mise-Truck Equ.. | CM SERVICE BODY t 7,900,00 7,900.00
*2 SILVER IN COLOR PAINT CODE : “J§"
ICONIC SILVER
** LINE-X COATING
** INSTALLED
Misc-Accessory {MAGNUM RACK ( CAB PROTECTOR } l 790.00 798.00
Mise-Accessory = | BUYERS 24" BEACON LIGHT ] 600.00 600,00
Misc-Plows FISHER 9 HD2 i 5,400.08 5,400.00
Misc-Plows FISHER WING KEF 41790 - I 600.00 600.00
Misc-Plows FISHER METAL FOIL 52488 1 400.00 400.80
Totai $15.690.00

Prepared by: Jeff Harsin

02/03/2020 Grappone Ford | §30 Route 34 Bow New Hampshire | 0330437104
2020 F-350 4x4 SD Regular Cab 8' box 742" WB SRW XL (F3B)
Price Leval: 35
As Configured Vehicle (cont'd)
Code Gescription NSRP
425 50-State Emissions System SiD

interior Colors

AS_01 Medium Earth Gray NIC
Primary Colors

Z1_01 Oxford White NIC
SUBTOTAL $39,910.00
Destination Charge $1 ,§95-00

M% Add Stevice bod + fischeg Ho Mer Zo

auch {Pee PY B99

Prices snd centent availa bitty 2s shown are subject to change ang shoyid be trealed as estimates anly. Actus base vahitle, package and option pricing
May vary from this eshmale beeause of Special faca! pricing, availability or pricing adjustments noi reflected in the dealers Campuier sysiem. Seg

fdlespersen for Ihe most current information, ~
3

3 CULO ||
SERIGLES B EQUIPMENT B GEAR
CUSTOMER
Contact Name: Gary Connors Date: February 4, 2020
Company/Dept. Nashua School District Valid for:
Street Address: 38 Riverside St Customer #:
City, State, Zip: Nashua NH 03062 Contract: MAPC/GBPC
Phone: 603-966-1506 Sales Rep: Jay Matisko —
E-Mail: connorsq@nashua.edu

Ford F380 SRW Pickup Truck, 8’ bed
4X4
Color: Oxford White
21, V-8 gasoline engine
conditioning
Stereo with clack
Class iV Receiver Hitch
40/20/40 Vinyl Split Bench seat
Electric shift 4X4
SYNC
Electronic Locking w/ 3.73
Flow Prep 245
897,
Terrain tires 1
up Bed deaieie (613.
railer Brake Control
View camera and kit 407,
Clearance Lights 93
alarm 137.08
Service bady 7,495.00
550.00
LED Beacon mounted on backrack 510.00
Spray In 585.60
9° HD2 Plow wi edge 5,485.00
Sno Foil 565.00
non-contract Wing Kit 41790 £85.00
chip non FOB 98,00

TOTAL: $49,068.00

TERMS AND CONDITIONS © -

*This quote is valid for 60 days from the date of quote, Any purchase arders or approved quotes received outside of the 60 day quote period wilt
be subject to price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all Items listed above. Any requests for changes,
modifications, replacements, removals ar additlona! items may be subject to additional fees and/or adjusted delivery dates.

Nashua F350 Service Plow GBPC 2.4.20 Page 1 of 2

THE CITY OF NASHUA

Administrative Services

“The Gate City"

Purchastug Department

April 9, 2020
Memo #20-098

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT WITH CATERPILLAR FOR CERTIFIED REBUILD FOR COMPACTOR #52

(VALUE: NOT-TO-EXCEED $500,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 8, 2020 for the information related to this contract.

Pursuant to § 5-84 Special purchase procedures A, (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Solid Waste Department Superintendent, the Board of Public Works (April 8, 2020 meeting) and the

Purchasing Department recommend the award of this contract in an amount not to exceed $500,000 to
Milton Cat of Londonderry, NH.

ob
Purchasing Manager

Cc: J Lafleur L Fautuex

229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 8, 2020

Jeff Lafleur, Superintendent
solid Waste Department

Caterpillar Certified Rebuild for Compactor #052

To approve a contract with Milton Cat of Londonderry, NH to perform a
Caterpillar Certified Rebuild to the Solid Waste compactor #052 for a cost not to
exceed $500,000. Funding will be through: Department: 168 Solid Waste; Fund:
Solid Waste; Activity; CERF.

Service History for Compactor #052

Compactor #052 is a 1999 Caterpillar 826G with approximately 17,000 hours.
Compactor #052 has been out of service since September 2018 due to major
engine, hydraulic and electrical harness failures. #052 was the backup compactor
for Compactor #080 until the time of the failures. Attempts were made using the
Dozer at the land fill as a backup during times of maintenance and repairs to
#080. The Dozer does not have the weight or compaction required for this
function.

Milton Cat of Londonderry has proposed a Caterpillar Certified Rebuild for
compactor #052. The Caterpillar Certified Rebuild entails striping the compactor
down to the base frame. Then performs rebuilds to the engine and driveline,
replace all hydraulic hoses and cylinders, replace electrical harnesses, recondition,
paint, reseal and check every component for proper function and operation. The
operators cab and rebuilt wheels are also included in the certified rebuild.

This will bring the compactor to a like new appearance and operational ability at a
significant savings over the purchase of a new compactor.

The proposal from Milton Cat includes a 4 year / 6000 hour warranty and all
scheduled service maintenance for the warranty period.

Brewer, ME (207} 989-1890
Cranston, RI (401) 946-6450
Richmond, VT (802) 434-4228
Scarborough, ME (207) 883-9586
Wareham, MA (508) 291-1206
Miford, MA (508) 634-3400

Batavia, NY (585) 815-6200
Binghamton, NY¥ {607} 772-6500
Clifton Park, NY (518) 877-8000
Syracuse, NY (315) 476-9981
Londonderry, NH (603) 665-4500

SERVICE ESTIMATE ESTIMATE NUMBER: SCQT086232
ESTIMATE DATE: 3/18/2020
ESTIMATE EXPIRES: = 5/17/2020
BILL TO SHIP TO
City of Nashua Landfill City of Nashua Landfill
Accounts Payable Dept 30 Industrial Dr
PO Box 2019 Londonderry, NH 03053
Nashua, NH 03061 USA
USA
SERVICE CALL |. “DATE. | SkNWOICE “ACCOUNT #3: [/: ORDER ACCOUNT 9:00: LOCATION ~~ ~ DIVISION “| PAGE.
CSR0489911 03/05/2020 4783350 4783350 Londonderry General Line 1 of 29
SALES -RBP 0 eS CUBSTOMBR “CONTACT HAMEL") CUSTOMER [CONTACT PHONE Ao00f oS mBRMS of Ss vies LS ae
Belanger, Adar
MAKE (MODEL © SERIAL ‘NUMBER “| CUSTOMER “EQUIPMENT ID: .0.0-:] MILTON: CAT. EQID -. “SMU
BA 8266 7LNOO493 99-052 $25i97 16835
= To) DESCRIPFION= 0 ln eS Coc INTP PRICE V3) EXTENDED PRICE,
00 CUSTOMER - CONDITIONS

MACHINE CURRENTLY HAS LOCKED UP ENGINE.

UNABLE TO RUN OR DO PROPER INSPECTION .

QUOTED TYPICAL ADDITIONAL REPAIRS BASED

OFF MACHINE HOURS.

ACTUAL NEEDS UNKOWN AND QUOTE IS SUBJECT

TO CHANGE.

01

PERFORM - CAT CERTIFIED REBUILD - MACHINE

PERFORM CERTIFIED POWER TRAIN REBUILD

WITH 4 YEAR/ 6000 HOUR WARRANTY

MILTON CAT WILL REMOVE AND REINSTALL FIRE SURPRESSION SYSTEM DURING

PROCESS OF REPAIR. SYSTEM WILL HAVE TO BE RECHARGED AND ACTIVATED

BEFORE MACHINE IS RETURNED TO SERVICE BY CUSTOMER.

Total Segment Parts 0.60

Total Segment Labor 0.00

Tatal Segment Miscellaneous 0.60

Segment Total 0.00
CONTINUED

CUSTOMER INITIALS

DATE

Brewer, ME {207] 989-1890 Batavia, NY (585) 815-6200

Cranston, Ri (402) 946-6450 Binghamton, NY (607) 772-6500
Richmond, VT {802} 434-4228 Clifton Park, NY¥ (518) 877-8000
Scarborough, ME (207) 883-9586 Syracuse, NY (315) 476-9981
Wareham, MA (508) 291-1200 Loadonderry, NH (603} 665-4500
Miford, MA (508} 634-3400
SERVICE ESTIMATE SSE NAME orepeee
ESTIMATE DATE: 3/18/2020
ESTIMATE EXPIRES: 5/17/2020
BILL TO SHIP TO
City of Nashua Landfill City of Nashua Landfill
Accounts Payable Dept 30 Industrial Dr
PO Box 20193 Londonderry, NH 03053
Nashua, NH 03061 USA
USA
SERVICE CALL 0-0 DATE) [ c ENVOICR “ACCOUNT © 25]: ORDER ‘ACCOUNT <2) ] “LOCATION 0-0-0 f-.- DIVISION | PAGE
CSR0489911 03/05/2020 4783350 4783350 Londonderry General Line 2 of 29
SALES ‘REP 0000 0.200000.0 | cCUSTOHER CONTACT -NAMR 2)... | ‘CUSTOMER [CONTACT PHONE (00) TERMS O00) ai nae , eee ae
Belanger, Adam
MAKE. 2 MODEL": -.-:.[ SERIAL NUMBER ~/-) COSTOMER EQUIPMENT: ID (200. pMILRONVCAT EQID ) vv SMU
AA 8266 7LNO0493 99-052 $25197 16835
: : tan 7 DESCRIPTION: whe A vine: : : pittei te wy eight no . : SOO UMET PRICE : Lot ’ BYTENDED PRICE

Total Segment Parts 0.00
Total Segment Labor 0.00
Total Segment Miscellaneous 0.00
Segment Total 0,00
02 STEAM CLEAN - CAT CERTIFIED REBUILD - MACHINE
Labor
Flat Rate Labor 3,160.00
Miscellaneous
Flat Rate Miscellaneous 0.00
Total Segment Parts 9.00
Total Segment Labor 3,160.00
Total Segment Miscellaneous 0.00
Segment Total 3,160.06
03 REMOVE AND INSTALL - CAT CERTIFIED REBUILD - COMPONENTS
Remove and install hood, ladders, platforms, fenders, bottom tank and guards.
Troubleshoot/Repair latches, broken bolts, tie straps, clips and hardware.
Remove and install cab.
CONTINUED

CUSTOMER INITIALS

DATE