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Finance Committee - Agenda - 8/2/2017 - P48

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
48
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

e Training of plant staff in all aspects of wastewater treatment plant operations, laboratory
testing, permitting and process control measures;

e Training of staff in WET testing protocol and in-plant clean sampling methods;

e Preparation of monthly progress reports on activities of the previous month;

e Review and comment on regulatory rules as directed by Nashua Administration;

e Interaction with any plant staff as directed by Nashua Administration;

e Development of a process plan and SOPs as directed by Nashua Administration;

e Attend contractor/engineer/vendor meetings as directed by Nashua Administration;

e Direct and train plant staff via PowerPoint or hands on demonstrations;

e Provide all services and support for the Nashua Administrative Staff as instructed.

Fees
The “Rates & Terms” are modified from the usual Rate Sheet outlined on the website. For the term of
this proposal the fee is a flat hourly rate of $65.00 per hour.

Any outside services that are requested by Nashua (e.g. laboratory testing by contract lab) that OOE
coordinates and provides payment for the service, there will be a 10% mark-up on all these costs.

Billing
OOE will invoice the City on a one-time basis covering the first half of the fiscal year from July 1, 2017
through December 31, 2017. OOE will work with the payment schedule as currently set by the City’s

financial policies.

Approval and Acceptance
OOE is pleased to continue an ongoing working relationship with the City of Nashua. If this proposal is

agreeable as presented, please sign in the space provided below.

Proposal Acceptance
OspreyOwl Environmental, LLC, Proposal 2017-05 Support and Oversight Services for the City of

Nashua’s Wastewater Treatment plant, is hereby accepted and executed by a duly authorized signatory
for the party to whom this document is addressed.

Page Image
Finance Committee - Agenda - 8/2/2017 - P48

Finance Committee - Agenda - 8/2/2017 - P49

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
49
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

AMENDMENT No. 1
TO
CONTRACT
FOR INDEPENDENT CONTRACTOR

WASTEWATER TREATMENT FACILITY
PLANT OVERSIGHT & SUPPORT

BETWEEN
CITY OF NASHUA
AND
OSPREY OWL ENVIRONMENTAL, LLC.

This AMENDMENT No. 1, dated is attached to and made part of the CONTRACT
FOR INDEPENDENT CONTRACTOR between the City of Nashua, New Hampshire and Osprey

Owl Environmental, LLC, for Wastewater Treatment Facility Plant Oversight & Support dated

November 3, 2016 (“Contract”).

WHEREAS, Section 30 of the Contract’s General Terms and Conditions allows for written amendments
to the Contract when signed by both parties;

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby mutually
agree as follows:

1. PROFESSIONAL ENGINEER agrees to perform the work, under this AMENDMENT
No. 1, in accordance with the attached, “Amendment 1 — Scope of Work, for a total amended
compensation not to.exceed

Sixty-Eight Thousand Nine Hundred Twenty Dollars (868,920)

2. All other terms and conditions of the Agreement shall remain in force until the
completion of the work authorized under this AMENDMENT No. 1.

3. This AMENDMENT No. 1, with attachments, along with the Agreement, constitutes the
entire agreement and understanding between the parties and supersedes all prior agreements and
understandings relating hereto.

WWTF PLANT OVERSIGHT & SUPPORT 1
OSPREY OWL ENVIRONMETAL, LLC
Amendment #1

Page Image
Finance Committee - Agenda - 8/2/2017 - P49

Finance Committee - Agenda - 8/2/2017 - P50

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
50
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

AMENDMENT No. 1
TO
CONTRACT
FOR INDEPENDENT CONTRACTOR

WASTEWATER TREATMENT FACILITY
PLANT OVERSIGHT & SUPPORT

BETWEEN
CITY OF NASHUA
AND
OSPREY OWL ENVIRONMENTAL, LLC.

OWNER: INDEPENDENT CONTRACTOR:
WME bt rw,
City of Nashua, NH_ (signature) Osprey Owl Environmental, LLC (signature)

James Donchess, Mayor

Ricardo Cantu, President

(Printed Name and Title) (Printed Name and Title)
Ny 19 2074
Date Date” GC /

WWTF PLANT OVERSIGHT & SUPPORT

OSPREY OWL ENVIRONMETAL, LLC

Amendment #1

Page Image
Finance Committee - Agenda - 8/2/2017 - P50

Finance Committee - Agenda - 8/2/2017 - P51

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
51
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

©) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

July 27, 2017
Memo #18-011

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: GRINDER REPLACEMENT (VALUE: $15,292)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater
Department dated July 27, 2017 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (5) Purchases from a sole manufacturer where it is
determined to be more efficient and economical to reduce costs of maintenance of additional repair parts,
supplies or services.

The Plant Operations Supervisor Wastewater Department and the Board of Public Works (7/27/2017
meeting) recommend the approval of this purchase to JWC Environmental of Santa Ana, CA in the
amount of $15,292.

Regpoctilly, Z
ve Co ca

oi Axae
“DanKéoken
Purchasing Manager

9

passa aN tate ke

Cc: N Osborne L Fautuex

(229 Main Street e Nashua, New Hampshire 03061 ° Phone (603) 589-3330 e Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 8/2/2017 - P51

Finance Committee - Agenda - 8/2/2017 - P52

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
52
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 27, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

Replacement Grinder Purchase

To approve the purchase in the amount of $15,292.20 to JWC Environmental for
a replacement grinder. Funding will be through Department: 169 - Wastewater;
Fund: Wastewater; Account Classification: 71 Equipment.

Vendor quote

Grinders are used throughout the Wastewater Treatment Facility to reduce the
impact of wipes and other debris on our pumps and equipment. Throughout the
Facility we have only JWC products for our grinders. This allows us to keep only
a handful of rebuild kits onsite, making repairs and replacements more cost
effective to the City. This is the final grinder of the old style, which is obsolete.
Purchasing this grinder will finish the changeover and unify the grinder products

onsite.

Page Image
Finance Committee - Agenda - 8/2/2017 - P52

Finance Committee - Agenda - 8/2/2017 - P53

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
53
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

a= Environmental!

Customer: 5036120
Scott Law
Nashua, City Of

oan
rw,

Box 2019

229 Main Street
Nashua, NH 03061-2019

US

(603)589-3560

laws@nashuaNH.gov

Project:

Nashua WWTP

Quote Number:
Quote Date:
Terms:
Pricing:

FOB:

Lead Time:

Grinder Serial #:

Customer Service Center
2600 S. Garnsey Street
Santa Ana, CA 92707 USA
Phone: 949 833-3888

Toll Free: 800 331-2277
Fax: 714 549-4007

39632

07/12/2017

NET 30 DAYS

Valid 60 Days

Origin

4-6 wks ARO/price includes
shipping and handling - one
way

G010063-2-1

All orders wiil be billed the applicable sales tax, based on the "ship to address", unless a valid tax exemption
certificate is provided prior to shipment.

Part Number

30004T-1206

Shipping

MANUALS

Notes:

Description

30004T-1206-DI New Grinder

11T Cam Cutters

1:1 Stack Hardened Alloy STL
BUNA-N Elastormers

Cork & Rubber Gaskets
Motor Type: Electric

Less Motor

New Reducer

Unibody Housing with 6" Diameter Pipe Flanges

New Spool
Grinder SN: TBD

WEKEEKRAREKEREREERERENEREEEEEEREE

Paint: Epoxy Green

WEEK AAEEREEE HERE RENEE

Shipping & Handling

O&M MANUALS

Two (2) Operation and Maintenance manuals

Discount-10%

Please verify serial number is correct.

Qty Unit Price Extended Price
1 $16,926.80 $16,926.80
1 $0.00 $0.00
2 $0.00 $0.00
1 ($1,634.60) ($1,634.60)
Sub Total $15,292.20
Tax
Total $15,292.20

1. Please fax or mail a purchase order for the total amount and we can process your order.
Please include the following:

Page Image
Finance Committee - Agenda - 8/2/2017 - P53

Finance Committee - Agenda - 8/2/2017 - P54

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
54
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

Customer Service Center
ej WAT CS 2600 S. Garnsey Street

Santa Ana, CA 92707 USA
A@ environmental’ Phone: 949 833-3888

Toll Free: 800 331-2277

Fax: 714 549-4007

Billing Address, Ship to Address, and sales tax exemption certificate.
2. Please reference our quote number on your purchase order.
3. Availability of parts are subject to change at any time.
4, 20% restocking fee on all returns.

5. Sales tax is not included in price.
6. JWCE standard one year warranty included except for older models i.e. GTS, MS and SPF models.

7. Subject to attached WC Environmental Standard Terms and Conditions of Sale.
--VERONICA

Thank-You for your Business!
JWC Environmentai LLC

Veronica Hernandez
Customer Service

Page Image
Finance Committee - Agenda - 8/2/2017 - P54

Finance Committee - Agenda - 8/2/2017 - P55

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
55
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

THE CITY OF NASHUA “the Gate City

Financial Services

Purchasing Department

July 27, 2017
Memo #18-012

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ANALYTICAL TESTING SERVICES (VALUE: $43,650)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater
Department dated July 27, 2017 for the information related to this award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Plant Operations Supervisor Wastewater Department and the Board of Public Works (7/27/2017
meeting) recommend awarding this three (3) year agreement to EnviroSystems, Inc. of Hampton, NH in
the amount of $43,650, $14,550 annually.

iP ae
bE MME?

¥ Dan Kooken
Purchasing Manager

Cc: N Osborne L Fautuex

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |

Page Image
Finance Committee - Agenda - 8/2/2017 - P55

Finance Committee - Agenda - 8/2/2017 - P56

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
56
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: July 27, 2017
From: Noelle Osborne, Plant Operations Supervisor

Wastewater Department
Re: Analytical Testing Services

E. Motion: To approve the three year pricing agreement in the amount of $43,650, annual
cost to be $14,550, to EnviroS ystems, Incorporated for analytical testing for the
Industrial Pretreatment Program. Funding will be through Department: 169 -
Wastewater; Fund: Wastewater; Account Classification: 53 Professional &

Technical Services.

Attachments: Bid Documents

Discussion: In June, the analytical testing services for the Industrial Pretreatment Program
, (IPP) was put out to bid. Four bids were received; one was disqualified per
purchasing guidelines. EnviroSystems, Incorporated was the lowest of all bids
received. They are an accredited laboratory through the State of New Hampshire

and capable of meeting our NPDES permit requirements.

The IPP program back charges these testing services to the industrial users
through the wastewater billing department.

Firm 3 Year Price

EnviroSystems, Inc, Hampton, NH $43,650

Chemserve Environmental, Milford, | $44,613

NH

Eastern Analytical, Concord, NH $51,000
Endynetne,Walliston VE $53,212.59 *disqualified*

Page Image
Finance Committee - Agenda - 8/2/2017 - P56

Finance Committee - Agenda - 8/2/2017 - P57

By dnadmin on Mon, 11/07/2022 - 10:21
Document Date
Wed, 08/02/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/02/2017 - 00:00
Page Number
57
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__080220…

PROFESSIONAL ANALYTICAL TESTING SERVICES

TOTAL AMOUNT FOR 3 YEARS OF ANALYTICAL TESTING SERVICES:

$ 43,650, (Forty three thousand six hundred and fifty dollars)

COMPANY NAME: _EnviroSystems, Incorporated

CONTACT: Petra Karbe

ADDRESS: 1 Lafayette Road, P.O. Box 778
Hampton, NH_ 03843-0778

PHONE: 603-926-3345

EMAIL ADDRESS: pkarbe@envirosystems.com

Digitally signed by Petra Karbe
ON: cn=Petra Karhe,

p Carbe o=EnviroSystems, Inc., ou,
Le “a emall=pkarbe@envi com
emer ar nvirosystems.cal 06/26/201 7

AUTHORIZED SIGNA PUREE 26-0400 DATE

Petra Karbe CEO/CFO
(Printed/Typed Name and Title)

RFP0378-062617 Professional Analytical Testing Services
229 Main Street * Nashua, New Hampshire 03060 * Phone (603) 589-3330 » Fax (603) 594-3233

Page Image
Finance Committee - Agenda - 8/2/2017 - P57

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