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Glenn Kohi
26 Wildwood Street
Chelmsford. MA 10624

978-569-3030 Matt
978-265-8012 Glenn

Kohicorp@gmail.cam

For: CITY OF NASHUA

Description

Roadside mower nashua estimate hourly price 2017

eatiane
Duly Authorized:
Date

Upon accepiance of this estimate, this document shall operate as a written
agreement between the parties and be a binding contract governed by the
Commonwealth of Massachusetts. Payment terms are as follows’ (a) invoices are
due net thirty (30) days; (b) interest shall accrue on any overdue invoices of the
tate of 15% per month or 18% per annum, and {c) in the event that collection
efforts are commenced for payment ihe prevailing party shall be entitled to
reimbursement of all cost, fees, and expenses including without limitation

reasonable attorneys’ fees

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Estimate

Estimate No: 88
Date: June 2, 2016
Quantity Rate Amount
1 $65.00 $65.00
Total $65.00

=) THE CITY OF NASHUA “The Cate City

Financtal Services

Purchasing Department

July 27, 2017
Memo #18-008

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PERMA-LINE OF NEW ENGLAND FOR PURCHASE OF SIGNS, POLES, PARTS AND
PAVEMENT PAINT (VALUE: $25,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
July 27, 2017 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions of contracts when
no price increase exceeds 10% per year.

The Superintendent of the Street Department, Board of Public Works (July 27, 2017) and the Purchasing
Department recommend awarding this contract in the amount of $25,000 to Perma-Line of New England
of Brockton, MA.

_Respectlly. ao

A a

A bone He CEG no
Ban Kooke

Purchasing ‘Manager

Ce: J Ibarra L Fauteux

i229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

B. Motion:

Attachment:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 27, 2017

Jonathan Ibarra, Superintendent
Street Department

Perma-Line of New England

To approve the sole source vendor Perma-line of New England of Brockton, MA
for various signs, replacement poles and proprietary items related to signs in
addition to pavement paint and paint machine replacement parts in the amount of
$25,000. Funding for this purchase is through Department: 161 Streets; Fund:
General; Account Classification: 61 Supplies and Materials.

Schedule of Prices

Discussion: The City of Nashua currently has several thousand signs and many miles of

pavement markings and crosswalks to maintain. In order to do that, we need to
purchase parts and supplies to replace those that have been damaged or worn out.
Perma-Line of New England is the regional vendor for several proprietary items
used and have proven to bea competitive source for items from several
manufacturers in the New England area.

Our total purchases in previous years have been approximately $25,000 per year
from this company. Individual purchases or orders vary based upon the fact that
most of our work is replacement or repair of damaged signs or new signs for
specific purposes along with such things as replacement poles and posts for those
that have been knocked down or otherwise compromised, the extent of which
cannot be predicted or planned.

Perma-Line Corp. Of New England is a competitive supplier of signs, traffic paint
and related products for the entire New England area and the City has always
been satisfied with their service and product quality. The list of items purchased
includes but is not limited to signs, pavement paint, paint machine parts, sign
posts and mounting hardware, etc.

AVERY REFLECTIVE PRODUCTS SNOW PLOW BLADES TRAFFIC PAINT, CONES, STENCILS
TRAFFIC & STREET SIGNS SWEEPER BROOMS TITAN AIRLESS STRIPING MACHINES
CUSTOM SIGNS BARRELS & BARRICADES ROLL-UP CONSTRUCTION SIGNS

POSTS & BRACKETS

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Oustr-buted by
PERMA'LINE CORP OF NEW ENGLAND - 132 COURT ST. - P.O BOX 4515 - BROCKTON, MA 02303 - 508-588-6240 - FAX 508-587-2110
WWW.PERMA-LINE.COM - EMAIL PERMALINE@VERIZON.NET

| THE CITY OF NASHUA Teeeen

Financtal Services

Purchasing Department

July 27, 2017
Memo #18-017

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2016 STREET PAVING PROGRAM — CHANGE ORDER NO. 2 (VALUE: $2,058,630)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: GENERAL
ACTIVITY: MULTI-YEARS PAVING
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITIES: SEWER STRUCTURES

Please see the attached communication from Steven Dookran, P.E., City Engineer, dated July 27, 2017
for information reiated to this contract change order.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (July 27, 2017) and the Purchasing Department recommend
the award of this contract change order to Brox Industries, Inc. of Dracut, MA in an amount of
$2,058,630.

Respectfully, ao
be — LOY Q

‘yf les Pi KE

Ban Kooken

Purchasing Manager

Cc: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

C. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 27, 2017

Stephen Dookran, P.E., City Engineer
Engineering Department

2017 Paving Program — Phase 2 — Construction
Change Order No. 2 to FY16 Brox Contract

To approve Change Order No. 2 to the paving contract for the FY16 Paving Program to
Brox Industries, Inc. (Brox) of Dracut, MA in the amount of $ 2,058,630.00. Funding will
be through Department: 160 Admin/Engineering; Fund: General; Activity: Multi-Years
Paving. Department: 169 Wastewater; Fund: Wastewater; Activities: Sewer Structures

Change Order No. 2

As the expanded program for street paving was approved and funded in July 2017, a list of
residential streets was selected. The change order 2 is expected to pave approximately 6.5
miles of residential streets in City of Nashua. The list of streets to be paved under this
change order is attached.

Due to limited time and resources, paving bid documents/contract could not be prepared,
advertised, and solicited. Therefore, Brox was asked if they have the capacity to pave
approximately 6.5 miles of streets and would hold the prices of FY16 contract (Contract #
IFB0660-020316), to which they agreed. Also, attached is a copy of the email confirming
the same from Brox staff. This approval is for the paving of additional residential streets.

The approach used for selecting the streets for repaving is to choose to maximize its
available roads funds by generating a Network Priority Ranking (NPR) that favors cost-
effective repairs that improve and/or maintain salvageable pavement segments. This would
delay repair actions on those segments that require reconstruction or major rehabilitation.
After the relatively good roads are “preserved”, future repairs will be directed towards the
poorer, heavily traveled roads.

The additional streets were selected based on a Pavement Condition Index (PCI) of 45 or
lower or streets with the highest benefit values. Preservative maintenance treatment will
be applied to roads that are showing signs of age to extend the life of the pavement by
protecting them using a variety of techniques. These selected residential streets fall in
structural improvement PCI Band #4 (68-42 PCI) and are in poor condition. The pavement
surface has deteriorated beyond the need for surface maintenance application, therefore 2-
inch mill & overlay will be performed before the road deteriorates further and is in need of
full depth reconstruction/reclamation. Other work required includes replacing obsolete and
broken drainage and sewer castings, repairing/replacing catch basins and manholes,
replacing sewer and drain pipes, addressing street drainage problems, restriping,
replacing/resetting curbing and reconstructing driveway transitions.

The total value of Change Order No. 2 is $2,058,630.00. With Change Order No. 2, the
total contract value is $ 4,686,532.45.

CHANGE ORDER

No. 2
PROJECT: 2016 Paving Program
OWNER’S CONTRACT NO. : IFB0660-020316
EXECUTED CONTRACT DATE: March 18, 2016
DATE OF ISSUANCE: July 26, 2017 EFFECTIVE DATE: Upon City Approval

OWNER: City of Nashua, NH

OWNER’s Purchase Order NO.: 126118

CONTRACTOR: Brox Industries Inc.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description: Change Order 2 is to add approximately 6.5 miles of residential streets to the 2016
Paving Program Contract. These selected residential streets will require 2-inch mill & overlay or shim
& overlay as directed by the Engineer.

Attachment(s):

> 2017 Pavement Management ~ Phase II : List of Streets
> FY16 Street Paving Program, Change Order No. 2 (Phase II) — Schedule of Values

Change Order # 2 1 of 2
2016 Paving Program

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: October 15, 2017
Ready for final payment: October 31, 2017

$2,627,902.45

Net changes from previous Change Orders Net change from previous Change Orders

$0.00 None

Contract Price prior to this Change Order Contract Times prior to this Change Order

$2,627,902.45 Substantial completion: October 15, 2017

Ready for final payment: October 31, 2017

Net Increase (decrease) of this Change Order Net Increase (decrease) of this Change Order

$2,058,630.00 Substantial completion: November 17, 2017

Ready for final payment: December 15, 2017

Contract Price with all approved Change Orders Contract Times with all approved Change Orders

34,686,532.45 Substantial completion: November 17, 2017
Ready for final payment: December 15, 2017

RECOMMENDED: ACCEPTED: APPROVED:

By: vo By Bye
DPW Name Mayor Jim Donchess

Engineering Contractor Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date: _
Change Order # 2 2 of 2

2016 Paving Program

2017 Pavement Management - Phase II

List of Streets
Route From To
ANTRIM ST BRADFORD ST CUL-DE-SAC
ASPEN CT ERION DR CUL-DE-SAC
BATES DR HILLS FERRY RD HILLS FERRY RD
BEAUSITE DR S MAIN ST APPLESIDE DR
BRINTON DRIVE W END CARON AVE
BEYOND

BUCKMEADOWRO oo CHERRYWOOD DRIVE

54 BUCK MEADOW lone poap

ROAD
CHATHAM ST BERWICK ST SUNAPEE ST
CHUNG ST CHUNG ST CUL-DE-SAC
COLBY RD CONCORD ST PRINCETON RD
DUNLAP DR FERRY RD DUNLAP DR
DUNLAP DR CUL-DE-SAC CUL-DE-SAC
ELDORADO GIR ELDORADO CIR CUL-DE-SAC
EVERETT ST LEDGE ST S END
FERRYALLS CT CANAL ST N END
FOREST ST CHARLOTTE AVE CUL-DE-SAC
GIROUARD AVE TOLLES ST PERHAM ST
HASSEL BROOK RD [FAIRVIEW AVENUE [WILSON ST
JAYRON DR WEST HOLLIS ST CUL-DE-SAC
LIBERTY ST KINSLEY ST NEW DUNSTABLE RD
MARCIA DR MCKENNA DR CUL-DE-SAC
MASSACHUSETTS DRITAYLOR ST END
MAY ST BELL ST DODGE ST
MICHELLE DR MAIN DUNSTABLE RD ISARNAC DR
MUSKET DR GILSON RD PIONEER DR
NEWFIELDS ST SUNAPEE ST BERWICK ST
OHIO AVE MASSACHUSETTS DR |MELROSE ST
OLD MILL LN HILLS FERRY RD CUL-DE-SAC
ORLANDO ST TAMPA ST NORTH INTERVALE ST
PORTCHESTER DR |BRIARCLIFF DR WHITE PLAINS DR
PRESERVE DR MANCHESTER ST DEAD END
PROSPECT STREET [DEARBORN STREET AG CHANGE( MAIN ST)
QUINTON DR RIDGE RD CUL-DE-SAC
RANCOURT ST CONCORD ST CARON AVE
RONNIE DR CINDY DR MCKENNA DR
SACRAMENTO ST IKIRK ST PASADENA AV
SANTERRE ST CARON AVE E END
SHADWELL RD AMBLE RD WHARTON RD
SPENCER DR WHITMAN RD CHAUCER RD
STANFORD RD HILLS FERRY RD LAFRANCE AVE
UNICORN WAY BROAD ST CUL-DE-SAC
VAGGE DR MAJOR DR BURKE ST
WRIGHT RD PINE HILL AVE N END