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WVeSOud ONIAVd LAAYLS 91Ad

Gill, Mandeep

From: Greg Mackenzie <gmackenzie@broxindustries.com >

Sent: Saturday, July 15, 2017 8:43 PM

To: Gill, Mandeep

Ce: Nate Hoitt; Norman Saucier; jvancor@hayner-swanson.com; Dookran, Stephen
Subject: Re: 2017 Paving Program - Phase II

Attachments: image001.png

We will honor our price. Thanks for the update.
Sent from my iPhone

> On Jul 14, 2017, at 3:28 PM, Gill, Mandeep <Gill M@nashuanh.gov> wrote:

>

> Greg,

>

> Based on our meeting on Tuesday (July 11, 2017), | am forwarding you the layout and list of streets that we want to be
paved this year (maybe in September, 2017). In the list, | have highlighted Spencer street in yellow color because the
condition of the street has deteriorated and it might have to be reclaimed. We have not made a final decision on that
street. All the streets on the list will have 2-inch mill & Overlay. We estimate that approximately 119,000 square yards of
road will be milled and approximately 13,041 tons of asphalt will be laid on roads. As these streets are in old residential
neighborhood, we are not sure of the thickness of the pavement. Early next week we will be installing a core on each
street to verify the thickness of the pavement. For estimation purpose, | have assumed 2-inches pavement thickness in
our calculations. Once we will have the pavement thickness information next week, we will have better tonnage
information for you.

>

> During the meeting, you told us that you will honor the prices of original contract. Therefore, |am preparing a change
order based on the unit prices of original contract (FY16). This change order will be submitted to Board of Public Works
(BPW) this months for further review and approval. Please reply via email confirming the same that you will honor the
prices of original contract.

>

> Please feel free to call me or email me if you have any questions.

> Thanks

>

> Mandeep Gill, M.S., P.E.

> Senior Staff Engineer

> [cid:image001.png@01D2FCA9.B093E240]

> City of Nashua

> Division of Public Works

> Engineering Department

> 9 Riverside Street

> Nashua, NH 03062

> Ph#: (603)589-3123

>

>

> <image001.png>

> <Streets Area Color.pdf>

> <20170714- 2017 Paving Program-Phase 2-Paving List.pdf>

§) THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

July 27, 2017
Memo #18-018

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2017 STREET PAVING PROGRAM — CHANGE ORDER NO. 1 (VALUE: $474,205)
DEPARTMENT: 161 STREET; FUND: GENERAL
ACTIVITY: PAVING
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: GENERAL
ACTIVITY: MULTI-YEARS PAVING
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITIES: SEWER STRUCTURES

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated July 27, 2017
for information related to this contract change order.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be

purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (July 27, 2017) and the Purchasing Department recommend

the award of this contract change order to E.J. Paving Company Inc. of Methuen, MA in an amount of
$474,205.

Respectfully,

(Fh fie.
_ Dan Kéoken -

Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344 |

To:

From:

Re:

B. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 27, 2017

Stephen Dookran, P.E., City Engineer
Engineering Department

2017 Street Paving Program — Construction
Change Order No. 1

To approve Change Order No. | to the construction contract for the FY17 Paving
Program to E.J. Paving Company, Inc. of Methuen, MA in the amount of
$474,205.00. Funding will be through: Department: 161 Street; Fund: General;
Activity: Paving; Department: 160 Admin/Engineering; Fund: General; Activity:
Multi-Years Paving; Department: 169 Wastewater; Fund: Wastewater; Activities:
Sewer Structures

2017 Street Paving Program Change Order No. 1

The 2017 Street Paving Program, in the amount of $1,729,148.30, was awarded to EJ
Paving Company, Inc. of Methuen, MA in March 2017. The contract included
paving of approximately 5.6 miles of City streets including 2,500 feet of Main Street
and 3,100 feet of West Hollis Street and uses repair methods such as shim, overlay,
milling and reclamation. It also includes replacing obsolete and broken drainage and
sewer castings.

Contract language allows for streets to be substituted based upon their status (i.e.;
some streets may be delayed due to utility conflicts or emergency repairs, other
streets may require postponement due to larger issues, streets may also be added that
need immediate repairs) and several streets in the program fall into these categories.
At the same time, Tinker Road has deteriorated from last winter’s effects faster than
expected and it has been determined that it should be added to this year’s paving
program immediately. The approximately 1.7 miles of Tinker Road requires paving,
milling, casting adjustments/replacements, and striping. As other streets previously
in the contract were delayed, the work on Tinker Road was substituted into the
contract. In order to complete the streets that Tinker Road was substituted for, this
change order adds back those streets bumped by Tinker Road.

Change Order 1 adds $474,205 to the contract. Also included in the change order is
the installation of roughly 500 feet of granite curbing for sidewalk (to be constructed
by the Street Department) on Fairway Street.

Proposed changes have been reviewed the E.J. Paving, Inc and have been accepted.
See attached agreement and change order schedule of values. Change Order No. 1
results in a revised contract value of $2,203,353.30.

CHANGE ORDER

No.1
PROJECT: 2017 Paving Program
OWNER’S CONTRACT NO. : IFB0660-030217
EXECUTED CONTRACT DATE: April 21, 2017
DATE OF ISSUANCE: July 14, 2017 EFFECTIVE DATE: Upon City Approval

OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 133147
CONTRACTOR: E J Paving

ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description: The general scope of Change Order 1 is shown below. All work shall be done in
accordance with the 2017 Street Paving Program Contract requirements.

A. Mill, shim, and overlay Tinker Rd.

Mill depth = 2.5”

Temporary striping

Shim = 3/8” PG64-28 superpave 1” thick

Place temporary pavement markers

All castings will need to be adjusted/replaced as directed
Top = '4” PG64-28 superpave 1.5” thick

Final striping

>A AO op

B. Install 500 linear feet of straight granite curbing on Fairway St.

The addition of the work on Tinker Rd. and the installation of curbing on Fairway St. will not impact
the Substantial Completion Date of October 15, 2017 or the Final Completion Date of October 31,
2017.

Attachment: EJ Paving Schedule of Values dated July 14, 2017

Change Order # 1 1 of 2
2017 Paving Program

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$1,729,148.30

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: October 15, 2017
Ready for final payment: October 31, 2017

Net changes from previous Change Orders

50.00

Net change from previous Change Orders

None

Contract Price prior to this Change Order

$1,729,148.30

Contract Times prior to this Change Order

Substantial completion: October 15, 2017
Ready for final payment: October 31, 2017

Net Increase (deerease} of this Change Order

$474,205.00

Net Increase (deerease} of this Change Order

Substantial completion: none
Ready for final payment: none

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$2,203,353.30 Substantial completion: see below
Ready for final payment: see below
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Name Mayor Jim Donchess
Engineering Contractor Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: Date: Date:
Change Order # 1 2 of 2

2017 Paving Program

July 14, 2017

Item No.

203.112

203.113

304.33

403.6

403.14

403.12

417

604.4

Estimated

Quantity

2,025

15

17,400

4,045

10.5

26,950

23

SY

TON

LF

TON

TON

SY

VF

City of Nashua, New Hampshire
Division of Public Works
Schedule of Values
Change Order 1

Item Description
with Unit Bid Price in Words

Road Excavation and Regrade

STREET PAVING

Unit Price Total Price
in figures in figures

Dollars and
Cents $10.00 $20,250.00
Driveway Excavation and Regrade
Dollars and
Cents $20.00 $300.00
Crushed Aggregate for Shoulders
Dollars and
Cents $10.00 $20.00
Pavement Joint Adhesive
Dollar and
Cents $1.00 $17,400.00

Hot Bituminous Pavement, Machine Method

Dollars and
Cents

Hot Bituminous Pavement, Hand Method

Doilars and
Cents

Cold Planing of Bituminous Surfaces

$68.00 _ $275,060.00

$100.00 $1,050.00

Dollars and.
Cents $1.95 $52,552.50
Repair of Existing Structures
Dollars and
Cents” $220.00 $5,060.00

Page 1 of 3

STREET PAVING

City of Nashua, New Hampshire
Division of Public Works
Schedule of Values

Change Order 1
Estimated Item Description Unit Price Total Price
Item No. Quantity nits with Unit Bid Price in Words in figures in figures
604.45 34 EA Adjust to Grade Existing Casting
Dollars and
Cents $225.00 $7,650.00
604.46 12 EA Replace Casting
Dollars and
Cents $475.00 $5,700.00
609.01 500 LF Granite Curbing
Dollars and
Cents $30.00 $15,000.00
609.811 100 LF Bituminous Curbing
Dollars and
Cents $5.00 $500.00
618.6 14,000 Allowance Uniformed Officers
Dollars and
Cents $14,000.00
618.7 9,000 Allowance Flaggers
Dollars and
Cents $9,000.00
679.1 4,000 Lump Sum Maintenance of Traffic
Dollars and
Cents $4,000.00

Page 2 of 3

STREET PAVING

City of Nashua, New Hampshire
Division of Public Works
Schedule of Values

Change Order 1
Estimated Item Description Unit Price Total Price
Item No. Quantity Units with Unit Bid Price in Words in figures in figures
632.01 51,600 LF Retroreflective Paint Pavement Markings, 4" Line
Dollars and
Cents $0.70 $36,120.00
632.311 235 LF Retroreflective Thermoplastic Pavement Markings,
12" Line
Dollars and
Cents $3.50 $822.50
632.80 860 EA Temporary Pavement Markers
Dollars and
Cents $2.00 $1,720.00
900 8,000.00 Allowance Liquid Asphalt Adjustment
Dollars and
Cents $8,000.00
ns 4 EA Asphalt Testing, Loose Sample (Subsidiary - -
to 403.11)
20 EA Silt Sacks (Subsidiary to Item 417) - -_
TOTAL BID PRICE FIGURES - CHANGE ORDER 1 $474,205.00

Page 3 of 3

=, THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

July 27, 2017
Memo #18-019

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CASTINGS PURCHASE FOR THE 2017 STREET PAVING PROGRAM — CHANGE
ORDER NO.1 (VALUE: $61,209)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER STRUCTURES

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated July 27, 2017
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (April 20, 2017) and the Purchasing Department recommend
the award of this contract to EJ PRESCOTT, Inc. of Concard, NH in an amount of $61,209.

Respectfully
po 4)
7 LZ — v
br MEL

fe

C /Dan kKoéken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233