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The project timeline is as follows:

Date Time/Loeation
Bid Documents Tuesday, March 10, 2020 On City of Nashua Website Only
10:00 ant
Non Mandatory Pre-bid Meeting | Monday, March 16, 2020 DPW Engineering
9 Riverside Street, Nashua, NH
Deadline for Questions to be a. . =.
submitted in writing Wednesday, March 18, 2020 3:00 pm
Answers/clan fications posted Friday, March 270, 2020 3:00 pm
3:00pm ttsts—SsS
Purchasing Department
Bid Due Friday, March 27, 2020 229 Main Street
Room ]] - Basement Floor
Nashua, NH, 03061

Vendors are encouraged to submil questions via email; however, the City of Nashua assumes no liability for assuring
accurate/complete email transmission/receipt and is not responsible to acknowledge receipt. Inquirics must be submitted
in writing, citing the IFB tle, IFB number, Page, Section, and received no later than Wednesday, March 18, 2020 at
3:06 pia to
Matt Franz, PLE.
Senior Staff Engineer
Email: FranzMi@:NashuaNtbgov

The City of Nashua will consider all timely-received questions and requests for change and, if reasonable and appropriate,
will issue an addendum to clarify or modify this TFB. Answers to vendor submitted questions and other addenda wilt be
posted under dacument £°B0851-032720 on the City of Nashua website: www.nashuanh.voy, under Services: Bid
Opportunities; Current Bids; (Refer to Document 1°80851-032728) no later than Friday, March 26, 2026 at 3:06 pm.

The Successful Bidder musi maintain the following lincs of coverage and policy Limits for the duration of the contract.
Any subcontractors used by the Successful Bidder are subject to the same coverage and limits and is a subcontractor of

the Successful Bidder and not the City of Nashua. It is the responsibility of the Successful Bidder to update Certificates of
Insurance during the term of the contract. Liability limits are as follows:

» General Liability: $1,000,000 per Occurrence
$2,000,000 Ageregate
» Motor Vehicle Liability: $1,000,000 Combined Single Limit
*Coverage oust include all owned, non-owned and hired vehicles.

» Workers’ Compensation Coverage according to Statute of the State of New Hampshire:
$100,000 / $500,000 / $100,000

The City of Nashua must be named as an additional Insured on all Habiity certificates.

All bidders and subcontractors at every tier under the bidder will fully comply with NH RSA Chapter 281-A,
“Warkers’ Compensation”.

tay

iFBO851-032720 2020 Sidewalk Program

It is the responsibility of the Contractor to submit to the City of Nashua certificates of insurance for the Contractor and al]
other subcontractors prior io the start of the project. It is the responsibility of the Contractor to provide the City of Nashua
with updated certificates of insurance for the Contractor and all subcontractors 16 days prior to the expiration of coverage.
The City of Nashua may, al any time, order the Contractor to stop work, suspend the contract ar terminate the contract for
non-compliance, All subcontractors are subject to the same insurance requirements as the Contractor.

The Successful Bidder will be required to post Payment and/or Performance Bonds in an amount equal to 10{% of the
contract amount and will be required to execute the Contract Agreement within ten (10) days following notification of
award of the bid.

Cost of bond premiums to be incorporated into bid ifem costs.

The City of Nashua is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all
applicable Equal Employment Opportunity laws and regulations.

Pursuaml to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor whe is in default on the
payment of taxes, licenses or other monies due the City of Nashua. Therefore, this bid request is void as to anyone who is
im default on said payments.

The City of Nashua supports the concept of purchasing products that are biodegradable, can be or have been recycled, or
are environmentally sound. Due consideration will be given to the purchase of such products. If you are bidding on any
such products that qualify, please so indicate in a cover sheet by item number and description.

Respectfully, _
OS
i

Amy Girard

City of Nashua Purchasing Agent II

sirardaidinashuanh voy

Phone: 603-589-3332

IFBO851-032720 2020 Sidewalk Program APP ape

DIVISION 2

INSTRUCTIONS FOR BIDDERS

TABLE OF CONTENTS

INSTRUCTIONS FOR BIDDERS

Page
Article 1 - Defined Terms... ecccesesesssseseseseseseseesseseseeeeeececceesennseceseansesavavseseaesuaevasassusacscsassssaceassvsesseseveces 2
Article 2 - Copies of Bidding Document... cceeccscesesecssceeesesseceeseesesesesereneanevevussenrsaseerasscsnsvacatecststinees 2
Article 3 - Qualifications of Bidders. 2.0... ecscccsessesessssssstetseseseresssessscescessesasesesesscaeecsesasavseseesssseaveaarstscners 2
Article 4 - Pre-bid Conference oo... es eeseseseseseevesesserarsesencsessessssseeusssasesssessevansssacsuesesssseeciescseaseaeseseaneavavees 2
Article 5- Site and Other Areas ......c.ecceeescesesessssesesessssseseessesesusessseasssessesesansnesescasseccesasseessesestansessasanevenee 2
Article 6 - Interpretations and Addenda... ese. eeccececccsecesesesssssesesssesesssesseseaasesesesssasessscausnsessssessecsessacensnsese 2
Article 7 - Bid Security cc eecccesssessseseesstesesecessesesessesenesscscacseecsesceveveueseseatacseavecasavstssesessssntaseseusaussvavacsecers 3
Article § - Contract Times occ cecsssssscsssseesssnescsceesesecavasesessesesecesasssscsssnscscacssusesussucesesscarvavavavavevanatevavenaneces 3
Article 9 - Liquidated Damages ...........ccsssessssesesssssssssssssesssscsesssessssesnsiscucessessessssesessucasseseessseseesaneseenerenverane 3
Article 10 - Subcontractors, Suppliers and Others.........cccccsssssecsssessssssessessseescsscesesesrsesecesseevesevenstscansversveees 3
Article 11 - Preparation of Bida.o.....ccecccccccscsssscscsscscscesenssssevssacaesaceevesavacvavauseavscuesssvevevaavevsesesaeesearauesreeees 4
Article 12 - Basis of Bid; Evaluation of Bids 2.0.2.0... lccececcsscecsescsacecsceacveeseecsavenssucensveneausesesaesaucsasssceneese 4
Article 13 - Submittal of Bid... ccccccccesssessssssssssssceesesevarscssssescaesesasecseeseeseasassavssserersavavesavevasaeatacaaverauaeas 5
Article 14 - Modification and Withdrawal of Bids... cccccesecssescescsesesesseeeeseseeseeseecessseseacssesessvevsmsesneassaes 5
Article 15 - Opening Of Bids... cece ecceescenesesseresssseserseseassnsssssusssatssssessnssssseaesseesesscsesesesessiayesenncnens 5
Article 16 - Bids to Remain Subject fo Acceptance... ecssssescssesssessssesssesesssssvecsesssesscssscecarscevscacarscsnsveaene 6
Article 17- Award of Comtract oo... cceccecccesececssseeseseseesescesensseceeessesesensseecsssuseaeseueuasssesesseassecseccersvecarseseeeseces 6
Article 18 - Contract Security 0... cccsssscsesssssssterseessassessseescsssesesescecsessseesceasestaesereeeacacsnstssesaavsuuesessuseaeeceras 6
Article 19 - Signing of Agreement... ccc cccesessecsesesessenesessssseetacsssseeesesesssesecgucaeveveseneatavensensetevsvatscavevavaneeses 6
Artiche 20 ~ Retaimage .......cscscccssssessssssvsssssssssescscseesssnssnsnsessesssesssavseseeseseserstsnssssscesssessesevseeesavstaesutecetsaseasaiss 7
Article 21 — Appeal by Bidders... eccsesescesseesesesssceeseecsesesssessensssssauassasseanesecaesssassseseseesecnesevaversvavaeeeas 7

IB- 1 of 7

INSTRUCTIONS FOR BIDDERS

ARTICLE 1 DEFINED TERMS

1.01. Terms used in these Instructions to Bidders will have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below which are applicable to both the singular and plural
thereof:

A. Bidder ~ The individual or entity who submits a Bid directly to OWNER.

B. Issuing Office — The office from which the Bidding Documents are to be issued and
where the bidding procedures are to be administered.

Cc. Successful Bidder — The lowest responsible Bidder submitting a responsive Bid to whom
OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

ARTICLE 2 COPIES OF BIDDING DOCUMENTS

2.01 Bidding Documents are available electronically City’s web site, www-.nashuanh.gov, under
Services; Bid Opportunities; Current Bids. Hard copies are not available,

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor
ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.

ARTICLE 3 QUALIFICATIONS OF BIDDERS.

3.01 To demonstrate Bidder’s qualifications to perform the Work, each Bidder must submit a
completed Construction Contractor’s Qualification for Engineered Projects.

ARTICLE 4 PRE-BID CONFERENCE

4.01 A NON-MANDATORY pre-bid conference will be held on the date and time prescribed and at
the place indicated in the Advertisement or Invitation to Bid. Bidders are required to attend this
meeting if you intend to submit a bid. The conference is an opportunity for OWNER and
ENGINEER Representatives to overview the project and objectives, and for participants to
request additional information directly from City of Nashua staff managing or participating in the
project. OWNER will transmit to all prospective Bidders of record such Addenda, as OWNER
considers necessary in response to questions arising at the conference. Oral statements may not
be relied upon and will not be binding or legally effective.

ARTICLE 5 SITE AND OTHER AREAS

5.01 The Site is identified in the Bidding Documents. All additional lands and access thereto required
for temporary construction facilities, construction equipment or storage of materials and
equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR.
Easements for permanent structures or permanent changes in existing facilities are to be obtained
and paid for by OWNER unless otherwise provided in the Bidding Documents.

ARTICLE 6 INTERPRETATIONS AND ADDENDA

6.01 All questions about the meaning or intent of the Bidding Documents are to be directed to
ENGINEER. Interpretations or clarifications considered necessary by ENGINEER in response to
such questions will be issued by Addenda and posted on the City of Nashua website. Deadlines
for submission of questions can be found on the project timeline contained within the Invitation

iB-2 of 7

for Bids. Only questions answered by formal written Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.

6.02 Addenda may also be issued to clarify, correct, or change the Bidding Documents as deemed
advisable by OWNER or ENGINEER. Bidders are requested to sign each Addenda issued to
indicate receipt of this additional information and must include the signed cover page with
Bidders bid submittal.

ARTICLE 7 Bip SECURITY

7.01 A Bid must be accompanied by Bid security made payable to OWNER in an amount of five
percent (5%) of Bidder’s maximum Bid price and in the form of a Bid Bond (on form attached)
issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General
Conditions.

7.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the
Contract Documents, furnished the required contract security and met the other conditions of the
Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to
execute and deliver the Contract Documents and furnish the required contract security within 10
days after the Notice of Award, OWNER may annul the Notice of Award and the Bid security of
that Bidder will be forfeited. The Bid security of other Bidders whom OWNER believes to have
a reasonable chance of receiving the award may be retained by OWNER until the earlier of seven
days after the Effective Date of the Agreement or 91 days after the Bid opening, whereupon Bid
security furnished by such Bidders will be returned.

7.03 Bid security of other Bidders whom OWNER believes do not have a reasonable chance of
receiving the award will be returned within seven days after the Bid opening.

ARTICLE 8 CONTRACT TIMES

8.01 The number of calendar days within which, or the dates by which, the Work is to be (a)
substantially completed and (b) also completed and ready for final payment are set forth in the
Agreement.

ARTICLE 9 LIQUIDATED DAMAGES

9.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 10 SUBCONTRACTORS, SUPPLIERS AND OTHERS

10.01 Each Bidder must submit a completed List of Subcontractors on the Form furnished with the
completed Bid Form. The apparent Successful Bidder, and any other Bidder so requested, shall
within seven days after the Bid opening submit to OWNER supplemental information in the form
of an experience statement with the pertinent information regarding similar projects and other
evidence of qualification of each Subcontractor, Supplier, person or organization if requested by
OWNER or ENGINEER. IF OWNER or ENGINEER, after due investigation, has reasonable
objection to any proposed Subcontractor, Supplier, individual, or entity, OWNER may, before the
Notice of Award is given request apparent Successful Bidder to submit an acceptable substitute,
in which case apparent Successful Bidder shall submit an acceptable substitute, Bidder’s Bid
price will be mcreased (or decreased) by the difference in cost occasioned by such substitution
and OWNER may consider such price adjustment in evaluating Bids and making the contract
award.

10.02 If apparent Successful Bidder declines to make any such substitution, OWNER may award the
Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers,
individuals, or entities. Declining to make requested substitutions will not constitute grounds for

IB- 3 0f7

10.03

forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so
listed and against which OWNER or ENGINEER makes no written objection prior to the giving
of the Notice of Award will be deemed acceptable to OWNER and ENGINEER subject to
revocation of such acceptance after the Effective Date of the Agreement as provided in Article
6.06 of the General Conditions.

CONTRACTOR shall not be required to employ any Subcontractor, Supplier, individual, or
entity against whom CONTRACTOR has reasonable objection.

ARTICLE11 PREPARATION OF BID

i1.01

11.02

11.03

11.04

11.05

11.06

11.07

11.08

11.09

11.10

11.11

The Bid Form is included with the Bidding Documents,

All blanks on the Bid Form and Bid Schedule(s) must be completed by printing in ink or typed
and the Bid signed. A bid price shall be indicated for each Bid item listed therein.

A Bid by a corporation shall be executed in the corporate name by the president or a
vice-president (or other corporate officer accompanied by evidence of authority to sign) and the
corporate seal must be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown below the signature,

A Bid by a partnership shall be executed in the parinership name and signed by a pariner (whose
title must appear under the signature), accompanied by evidence of authority to sign. The official
address of the partnership must be shown below the signature,

A bid by a limited liability company shall be executed in the name of the firm by a member and
accompanied by evidence of authority to sign. The state of formation of the firm and the official
address of the firm must be shown below the signature.

A Bid by an individual shall show the Bidder’s name and official address.

A Bid by a joint venture shall be executed by each joint ventured in the manner indicated on the
Bid Form. The official address of the joint venture must be shown below the signature.

All names must be typed or printed in black ink below the signatures.

The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which must
be filled in on the Bid Form.

The address and telephone number for communications regarding the Bid must be shown.
The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state

where the Project is located. Bidder’s state contractor license number for the State of the Project,
if any, must also be shown on the Bid Form.

ARTICLE12 BASIS OF BID; EVALUATION OF BIDS

12.01

Unit Price

A Bidders shall submit a Bid on a unit price or lump sum basis for each item of Work listed
in the Bid schedule.

B. The total of all estimated prices will be determined as the sum of the products of the

estimated quantity of each item and the unit price Bid for each item. The final quantities

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and Contract Price will be determined in accordance with paragraph 11.03 of the General
Conditions.

Cc. Discrepancies between the multiplication of units of Work and unit prices will be
resolved in favor of the unit prices. Discrepancies between the indicated sum of any
column of figures and the correct sum thereof will be resolved in favor of the correct
sum. Discrepancies between words and figures will be resolved in favor of the words.

12.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on

account of cash allowance, if any, named in the Contract Documents as provided in paragraph
11.02 of the General Conditions.

ARTICLE 13 SUBMITTAL OF BID

13.01

The City of Nashua website provides a copy of the Bidding Documents, applicable drawings or
specifications, and a sample contract for execution, Each prospective Bidder must complete
and submit a submission package of documents that includes:

Bid Form in its entirety, Pages BF-1 thru BF-7;

Bid Schedule of Values;

Bid Bond;

Construction Contractor’s Qualification Statement; and
Signed cover page of each OWNER issued Addendum .

13.02 <A bid shall be submitted no later than the date and time prescribed and at the place indicated in

the advertisement or invitation to Bid and shall be enclosed in an opaque sealed envelope plamly
marked with the Project title (and, if applicable, the designated portion of the Project for which
the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid
security and other required documents. If a Bid is sent by mail or other delivery system, the
sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the
outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed fo City of
Nashua, c/o Central Purchasing, 229 Main Street, Room 11 — Basement Floor, Nashua, NH,
03061.

ARTICLE 14 MODIFICATION AND WITHDRAWAL OF BID

14.01

14.02

A Bid may be modified or withdrawn by an appropriate document duly executed in the manner
that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the
date and time for the opening of Bids.

If, within twenty-four hours after Bids are opened any Bidder files a duly signed written notice
with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER
that there was a material and substantial mistake in the preparation of its Bid, OWNER may, in
its sole discretion, choose to not accept the Bid and return the same to Bidder, Thereafter,
that Bidder will be disqualified from further bidding on the Work,

ARTICLE15 OPENING OF BIDS

15.01

Bids will be opened at the time and place indicated in the advertisement or Invitation to Bid and,
unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base
Bids and major alternates, if any, will be made available to Bidders after the opening of Bids
through posting on the City’s website.

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SmartShopper

Account: CITY OF NASHUA
Program Date: 07/01/19

May 2022 Performance Report

aaa ENgagement Details (Program to Date)

Activation

Registration Shopping

337

Total HH's Activated

84%

Digital Activation

15%
PAT Activation

Sa Metric Definitions

Metric Name

248
Total HH's that Shopped

335
Total HH's Registered

15%
Digital Shopping

33%
Male Shopper

84%

Digital Registration

25%
PAT Shopping

67%

Female Shopper

16%
PAT Registration

Definition

# Incentives Paid

$ Incentives Paid

Activated Households that Shopped

Activated Shopping Rate

Activation Rate

Book of Business Average Savings(prior year)
Claims Savings

Conversion

Gross Savings

Potential Savings
Registration

Savings Per Case
Shop Conversion Rate

Shopping

How many Incentives had the client/account received

How much had the client/account received from Incentives

How many Activated Households had shop activity for incentivized procedures

Total Activated Households that shopped for incentivized procedures/ Total Activated Households
Total Activated Households/T otal Households

Average savings per Incentives paid across Sapphires book of business for comparison purposes
Calculated as Gross Savings amount - Incentive Amount

Member successfully receiving an incentive after shopping

Dollar amount saved by Households choosing to receive care by incentivized providers rather than

higher priced providers (original provider cost minus the cost of the incentivized provider). Sum Of
Incentive Amounts and Claim Savings.

(Incurred Claims-Incentives Paid) * (BoB Average Savings)

First instance of a Member validating or providing an email and/or phone number

Claim Savings/Incentives Paid

Total Activated Households receiving an Incentive / Total Activated Households that Shopped

Total number of phone inquiries and web searches by Households

Disclaimer: This report may include protected health information ("PHI") and Client represents the report recipient is a permitted recipient under state and federal laws and
regulations, including but not limited to HIPAA. In the event such individual is no longer a permitted recipient, Client shall notify Sapphire Digital immediately.

Page 6 of 6

ARTICLE16 BIDS TQ REMAIN SUBJECT TO ACCEPTANCE

16.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but
OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of
this period.

ARTICLE17 AWARD OF CONTRACT

17.01 OWNER reserves the right to reject any or all Bids, including without limitation, nonconforming,
nonresponsive, unbalanced or conditional Bids. OWNER further reserves the right to reject the
Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible.
OWNER may also reject the Bid of any Bidder if OWNER believes that it would not be in the
best interest of the Project to make an award to that Bidder. OWNER also reserves the right to
waive all informalities not involving price, time or changes in the Work and to negotiate contract
terms with the Successful Bidder.

17.02 More than one Bid for the same Work from an individual or entity under the same or different
names will not be considered. Reasonable grounds for believing that any Bidder has an interest
in more than one Bid for the Work may be cause for disqualification of that Bidder and the
rejection of all Bids in which that Bidder has an interest.

17.03 In evaluating Bids, OWNER will consider whether or not the Bids comply with the prescribed
requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form
or prior to the Notice of Award.

17.04 In evaluating Bidders, OWNER will consider the qualifications of Bidders and may consider the
qualifications and experience of Subcontractors, Suppliers, and other individuals or entities
proposed for those portions of the Work for which the Subcontractors, Suppliers, and other
individuals or entities must be submitted as provided in the Supplementary Conditions..

17.05 OWNER may conduct such investigations as OWNER deems necessary to establish the
responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers
individuals, or entities to perform the Work in accordance with the Contract Documents.

17.06 If the Contract is to be awarded, OWNER will award the Contract to lowest Bidder whose
evaluation by OWNER indicates to OWNER that the award will be in the best interests of the
Project.

ARTICLE 18 CONTRACT SECURITY

18.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets
forth OWNER’s requirements as to Performance and Payment Bonds and insurance. When the
Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by such
Bonds.

ARTICLE19 SIGNING OF AGREEMENT

19.01 When OWNER gives a Notice of Award to the Successful Bidder, it shall be accompanied by the
required number of unsigned counterparts of the Agreement with the other Contract Documents,
which are identified in the Agreement attached thereto. The Successful Bidder shall sign and
deliver the required number of counterparts of the Agreement and attached documents to
OWNER, including the Performance and Payment Bonds and the Certificate of Insurance.
Within 16 days thereafter, OWNER shall deliver one fully signed counterpart to Successfil
Bidder with a complete set of drawings with appropriate identification.

IB- 6 of 7