Search

DPW FLEET MAINTENANCE CITY OF NASHUA, NH PS2IRRV PAGES

DATE: 06/19/2018 08:06 am.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 12-615
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 12-615
METER: STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION> AL PERIOD: LIFE
ay ree : : ; : : =. cio meonie
Pe CIEL EMER deems (Ci. @ alate) : e N= 01-5018 RE prune, Seen eee) ieee TOTAL COST: PERCENT rp asta

002 CAB/SHEET METALS 2 3.00 79.20 74.96 154.16 2.20% 0.00510
013. BRAKES 3 13.50 351.63 467.75 819.38 11.70% 0.02712
014 FRAME 4 4.00 107.12 515.01 622.13 8.88% 0.02059
017 TIRES 1 4.00 94.84 498.64 593.48 8.47% 0.01965
027. AUTOMATIC TRANSMISSI 1 8.00 214.24 154,24 368.48 9.26% 0.01220
032 CRANKING SYSTEM 2 2.80 73.72 67.86 141.58 2.02% 0.00469
034 LIGHTING SYSTEM 5 6.50 164.19 143.70 307.89 4.40% 0.01019
042 COOLING SYSTEM 4 4.00 107.12 267.20 374,32 5.34% 0.01239
043. EXHAUST SYSTEM 1 2.00 53.56 39.33 92.89 1.33% 0.00307
047 CNG 1 0.00 0.00 250.00 250.00 3.57% 0.00828
066 PREVENTIVE MAINT. 11 35.50 833.40 315.83 1149.23 16.41% 0.03804
101. ROAD CALL 4 0.80 18.06 0.00 18.06 0.26% 0,00060
110, =PLOW PARTS 3 11.00 290.23 372.97 663.20 9.47% 0.02195
114 AUTOMATED ARM 4 4.00 97.72 1030.28 1428.00 16.10% 0.03734
123. STATE INSPECTION 7 13.50 314.46 7.65 322.11 4.60% 0.01066

TOTALS: 41 112.60 2799.49 4205.42 TOT: 7004.91 100.00% 0.23188

) THE CITY OF NASHUA “The Gate City’

Financtal Services

Purchasing Department

July 12, 2018
Memo #19-023

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF THORNTON ROAD PLAYGROUND EQUIPMENT (VALUE: $11,962)
DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated June 21, 2018 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Parks and Recreation Department, Board of Public Works (June 28, 2018

meeting) and the Purchasing Department recommend the award of this purchase in an amount of
$11,962 to Kompan Inc of Tacoma, WA.

. “Dan Kooken
Purchasing Manager

Ce: N Caggiano L Fauteux

1229 Main Street » Nashua, New Hampshire 03061 Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

F. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 21, 2018

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Thornton Road Playground Climber.

To approve the purchase of a playground climber through the US Communities
Government Purchasing Alliance contract #2017001135 from Kompan Inc of
Tacoma, WA. for the amount of $11,962. Funding for this purchase will be from
Department: 177 Parks and Recreation; Funds General; Account Category: 71
Equipment.

Quote.

The playground at Thomton Road is in need of upgrading. The rope climbers are
very popular with the children. We have them currently at the Belvedere Tot Lot,
and the Sargent’s Avenue Playeround. We will be purchasing several items over
the summer for the upgrade of the playground with the hopes of doing the
installation in the fall of this year.

Thank you for your interest In KOMPAN.
Lam pleased to provide you with a quote for your playground.
Pres are valid Ihrough December 31. 2018,

US. COMMUNITIES

nN

Piaase contact me if you have any questions wee ERR:

Product

Product Number Quaniily List Price Discount Amount Discount Percent NetPrice Total Price

UC Communities Contract # 2017004195

Custom Vanation - GREEN ROPES

CORBSGRSO

Ls .
~ GOR207001-7101 EMERALD, Red 13 100 18,450.00 4,935.00 3000 17,81500 14,575 00

Link

4421100-3417P KOMPAN SIGN, 1 Description IG 100 490.00 380.00 100.00 0.00 9.05
Link

Number of Products ee oR

STANDARD TERMS 50% DEPOSIT, NET 3¢

Customer is ranponsible to off-load truck at time of delivery.

Prevelling Wages installation w il require an additional charge

Products have different lead times, please inquire for spacific details.

For additional information on installation, please raad attached dacument.

Authorized Signature

Dale

THE CITY OF NASHUA “The Gate Cy"

Financial Services

Purchasing Department

Auguesi 9, 2018
Memo #19-037

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 CIPP LINING - CHANGE ORDER NO. 1 (VALUE: $720,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated July 26, 2018
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $16,000} A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (July 26, 2018 meeting) and the Purchasing Department
recommend the award of this Change Order No. 1 in an amount of $120,000 to Layne Inliner of
Fairfield, ME.

urchasing Manager

Co: S Dookran L Fauteux

i
229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3238 |

{

To:

From:

Re:

HK. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 CIPP Lining
Change Order No. 1

To approve Change Order No. | to the construction contract for the 2018 CIPP Lining
with Layne Inliner of Fairfield, ME in the amount of $ 120,000. Funding will be
through: Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Rehab.

When addressing failing and aging sewers, rehabilitation of the sewers using cured-in-
place pipe lining (CIPP) is more cost effective than excavating and replacing the pipe.
Layne Inliner was awarded the contract to line approximately 6,200 feet of sewer in
April 2018. Since that time, the Wastewater Department has continued to video inspect
sewer lines and have found at least two additional pipes that require rehabilitation due
to deterioration in the pipe. The pipe located in Charles Street, constructed 1886 to
1922, has had a recent sinkhole and video inspection has shown the entire segment from
Fairmount to Franklin requires rehabilitation. Also, the sewer in C Street, constructed in
1892, also has been identified as needing immediate rehabilitation. This request is an
estimate for the work in these additional streets and further finding may require
additional funding.

In addition, a part of this change order is increase in the contract duration. The contract
completion date was originally October 6, 2018 and will now be extended to December

31, 2018.

With this Change Order No. 1, the total value of the contract is $ 835,657.50.

CHANGE ORDER

No. I
PROJECT: 2018 CIPP Lining
OWNER’S CONTRACT NO: I1FB1087-041718
EXECUTED CONTRACT DATE: May 18, 2018
DATE OF ISSUANCE; August 8, 2018 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NE
OWNER’s Purchase Order NO.: 1441291
CONTRACTOR: Layne Snliner
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:
Add CIPP lining and associated work for 8 inch and 10 inch sewer pipe. Increase the quantity of CIPP lining

and associated work for 12 inch sewer pipe. Add addition Manhole lining using cement for manholes located on
sewers that dead end.

Justification:

When addressing failing and aging sewers, rehabilitation of the sewers using cured-in-place pipe lining
(CIPP) is more cost effective than excavating and replacing the pipe. Layne Inliner was awarded the
contract to line approximately 6,200 feet of sewer in April 2018. Since that time, the Wastewater
Department has continued to video inspect sewer lines and have found at least two additional pipes
that require rehabilitation due to deterioration in the pipe. The pipe located in Charles Street,
constructed 1886 to 1922, has had a recent sinkhole and video inspection has shown the entire
segment from Fairmount to Franklin requires rehabilitation. Also, the sewer in C Street, constructed in
1892, also has been identified as needing immediate rehabilitation. In addition, side streets off of
Lake Street (lining of which is included in the original contract) have been identified for lining and
are 8 inches and 10 inches in size, so a pay item has been added to account for the smaller sewers.
This request is an estimate for the work in these additional streets and further findings may require
additional funding,

In addition, a part of this change order is increase in the contract duration. The contract completion
date was originally October 6, 2018 and will now be extended to December 31, 2018.

Change Order # 1 1 of 2
2018 CIPP Lining

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$715,657.50

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: September 21, 2018
Ready for final payment: October 6, 2018

Net changes from previous Change Orders

$0.00

Net change from previous Change Orders

Substantial completion: September 21, 2018
Ready for final payment: October 6, 2018

Contract Price prior to this Change Order

$715,657.50

Contract Times prior to this Change Order

Substantial completion: September 21, 2018
Ready for final payment: October 6, 2018

Net Increase (deerease} of this Change Order

$119,989.50

Net Increase eerease} of this Change Order

Substantial completion: 70 calendar days
Ready for final payment: 85 calendar days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$835,647.00 Substantial completion: December 16, 2018
Ready for final payment: December 31, 2018
RECOMMENDED: ACCEPTED: APPROVED:
By: | By: By
DPW Contractor Mayor Jim Donchess
Engineer Owner

(Authorized Signature)

(Authorized Signature)

Date:

(Authorized Signature)

Date:

Change Order # 1
2018 CIPP Lining

2 of 2

IFB1087-041718

2018 CIPP Lining Projec
City of Nashua, New Hampshire ining Project

Division of Public Works
2018 CIPP Lining

Change Order No. 1

Item No. Change. Units Item Description Unit Price Total Price
——" Order i — — ——
Quantity
1k (3) 238 LE 8” CIPP Per foot $25 $25.00 $5,950.00
ik (8a) 238 LF 8” Pre CCTV Per toot $3.50 $3.50 $833.00
1k(8b) 238 LF 8” Post CCTV Per foot $1 $1.00 $238.00
1k(10) 1279 LF 10” CIPP 278 Per foot $27.00 $34,533.00
1K(10a) 1279 LF 10” Pre CCTV Per foot $3.50 $3.50 $4,476.50
1k(10b) 1279 LF 10” Post CCTV Per foot $1 $1.00 $1,279.00
1k(12) 1,580 LF 12" CIPP Lining (increase ) $30.00 $47 400.00
1k(12a) 1,580 LF Pre-Lining Video for 12" Pipe CIPP Lining (increase) $3.50 $5,530.00
ik(2b) 1,580 LF Post-Lining Video for 12" Pipe CIPP Lining (increase) $1.00 $1,580.00
In 24 EA Cutting and Removal of Protruding Lateral Pipe
| Up to 12" Diam. (increase) $285.00 $6,840.00 |
100 70 VE Manhole Lining - Cement $154.00 $10,780.00
2s(8-10m) 5 EA Root Cutting 8'-10" Pipe - Medium Roots $110.00 $550.00
[ Total CO 1 i $119,989.50
Total Original Contact $715,657.50
Total $835,647.00
Contractor:

wrized Signature:

Date:

Change Order #1 BS - 1 of 1

REPORT OF THE FINANCE COMMITTEE

AUGUST 1, 2018

A meeting of the Finance Committee was held on Wednesday, August 1, 2018, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman-at-Large Brandon Michael Laws

Also in Attendance: Dan Kooken, Purchasing Manager
David G. Fredette, Treasurer/Tax Collector
Jonathan Ibarra, Superintendent of Streets
James Vayo, Downtown Specialist
Heidi Peek-Kukulka, Health Officer
Mandeep Gill, Senior Staff Engineer

PUBLIC COMMENT - None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Court Street Fire Station - Glass Door Replacement (Value: $51,189)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
NASHUA GLASS IN AN AMOUNT NOT-TO-EXCEED $51,189. FUNDS ARE AVAILABLE IN
DEPARTMENT 184, URBAN PROGRAMS; COMMUNITY DEVELOPMENT BLOCK GRANT; COURT
STREET PUBLIC FACILITY IMPROVEMENT

ON THE QUESTION

Mr. Vayo is here to answer any questions if anybody has any questions. Are there any questions or
comments?

MOTION CARRIED