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DPW FLEET MAINTENANCE CITY OF NASHUA, NH TSAR -PAGES4

DATE: 06/19/2018 08:04 a.m.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 511
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 511
UNIT: 544 LF MTR: 22151.0 CUR MTR: 22151.0 YR: 09 MAKE: INTERNATIONAL DEPT: PARKS SIZE: H CLASS: DUMP 6 W FUEL: B

VMRS ‘Code E J WORK DESCRIPTION Oo eARsise: ; Pelee anon

066-001-000 42112015 0006387 16340 46344 PMAINSPECTION 10.00 72.03 82.03 3.00 DARYL 1 4 5
066-001-000 10232013 0003681 10670 10667 PMA INSPECTION 192.17 135.48 327.65 6.00 TOML 1 4 6
066-002-000 02062018 0008813 21580 21577 PMB INSPECTION 336.31 198.32 534.63 8.00 TIM 1 4 3
066-002-000 06282016 0007078 17670 17669 PMB INSPECTION 175.03 180.08 355.10 7.50 DARYL 1 4 6
066-002-000 04082015 0005635 153410 16310 PMB INSPECTION 191.86 184.24 376.10 8.00 Daryl 1 4 6
066-002-000 06092014 0004496 12380 12376 PMB INSPECTION 138.94 248.38 387.32 11.00 TOML 1 4 6
066-002-000 03292013 0003235 9130 9128 PM B INSPECTION 0.00 36.65 36.65 1.50 ED 40611 «11
066-002-000 07232012 = =—0121370 7510 7508 PMB INSPECTION 227.04 87.80 314.84 4.00 CHAD 1 8 7
066-002-000 08042011 0111294 3740 3744 PMB INSPECTION 0.00 87.80 87.80 4.00 CHAD 1 8 6
066-002-006 01062012 1112664 3740 3744 PMB INSPECTION 182.60 87.80 270.40 4.00 RALPH 028 7
066-002-000 07142010 1011-43 1340 1342 PMB INSPECTION 191.65 79.96 271.61 4,00 JOEA 02.8 7
066 TOTAL > PREVENTIVE MAINT. 1652.47 4445.18 3097.65

071 TITLE > BODY

071-050-000 04082015 0005635 15310 16310 LOAD COVER 83.25 48.03 134.28 1.90 JOHN 1 4 3
071 TOTAL > BODY 83.25 48.03 134.28

101 TITLE > ROAD CALL

104-004-000 12092015 0006387 16340 16344 PARKS 0.00 27.08 27.08 1.00 Rick 4 4°41
101-004-000 10062014 0004948 12580 12578 PARKS 0.00 0.00 0.00 0.00 Rick 14 4
101 TOTAL > ROAD CALL 0.00 27.08 27.08

102 TITLE > PLOW CONTROL

102-001-000 .02112014 0004074 11250 411250 JOY STICK 380.56 124.90 505.46 5.00 JOEA 1.4 3
102 TOTAL > PLOW CONTROL. 380.56 124.90 505.46

103 THLE > NOSE PLOW

103-002-000 01122016 0006492 16470 16465 NOSE PLOW FRAME 0.00 365.12 365,12 14.00 JOEA 14 4
103 TOTAL > NOSE PLOW 0.00 365.12 365.12

104 TITLE > WING PLOW

104-002-000 42032014 0005133 12820 12816 WING CUTTING EDGE 419.13 84.00 203.13 0.70 GROUP 1 4 3
104-002-000 02202014 0004127 11700 44701 WING CUTTING EDGE 121.96 84.00 205.96 0,70 GROUP 1 4 3
104-003-000 02162016 0006607 16470 16465 WING HITCH 0.00 154.38 154.38 6.00 CHRIS 1 4 4
104 TOTAL > WING PLOW 244.09 322.38 563.47

105 TITLE > PLOW CONTROL

105-000-000 02262015 0005430 13980 43981 PLOW CONTROL 321.17 62.45 383.62 2.50 GUS 1 4 3

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TSIRRV _PAGESS

DATE: 06/19/2018 08:04 a.m.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 511
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 511

UNIT: 5114 LF MTR: 22151.0 CUR MTR: 22151.0 YR: 09 MAKE: INTERNATIONAL FUEL: B

DEPT: PARKS SIZE:H CLASS: DUMP 6 W

MAuintom eee) (Di oee fee NTehY Bema eae ES QDOM “WORK DESCRIPTION TOTALS HOURS MECHANIC Loe ome EA)
105 TOTAL > PLOW CONTROL 321.17 62.45 383.62
110 TITLE > PLOW PARTS
110-000-000 02142014 0004112 11650 11645 PLOW PARTS 421.96 96.00 217.96 0.80 GROUP 1 4 3

- 110-000-000 01222014 0003947 111470 41167 PLOW PARTS 121.96 84.00 205.96 0.70 GROUP 1 4 3
110-000-000 12172013 0003842 10870 410873 PLOW PARTS 0.00 24.88 24.88 1.00: DAVE 1°94 4
410 TOTAL > PLOW PARTS 243,92 204.88 448.80
12 TITLE > V-BOX PARTS ,
142-000-000 03082018 0008927 21830 21830 V-BOX PARTS 55.56 81.24 136.80 3.00 JOE S 1 4 3
2 TOTAL > V-BOX PARTS 55.56 81.24 136.80
13 TITLE > TOWING JOB :
113-000-000 01272017 0007710 19130 19126 TOWING JOB OUT 165.00 0.00 165.00 0.00 1 4 1
113, ‘TOTAL > TOWING JOB 165.00 0.00 165.00
118 TITLE > TAILGATE SPREADER &
118-000-000 42112017 0008608 20670 20666 TAILGATE SPREADER 403.52 187.46 290.98 7.00 TOMK 1 4 3
418-000-000 11272013 0003759 10710 40741 TAILGATE SPREADER 425.87 24.98 150.85 1.00 JOEA 1 4 3
118 TOTAL > TAILGATE SPREADER & 229,39 212.44 441.83
122 TITLE > WELDING & STEEL SUPP
122-000-000 04092015 0005635 45310 15310 WELDING & STEEL SU 0.00 162.57 162.57 6.50 JOEA 1 4 3
122 TOTAL > WELDING & STEEL SUPP 0.00 162.57 162.57
123 TITLE > STATE INSPECTION
123-000-000 09112017 0008378 20460 20459 STATE INSPECTION 0.00 108.32 108.32 4.00 JOES 1 4 10
123-000-000 06282016 0007078 17670 17669 STATE INSPECTION 0.00 48.02 48.02 2.00 DARYL 1 4 10
123-000-000 09112015 0006150 16240 16243 STATE INSPECTION 0.00 51.14 51.14 2.00 DAVE 1 4.10
123-000-000 04022015 0005635 16310 15310 STATE INSPECTION 0.00 75.84 75.84 3.00 JOHN 1 4 10
123-000-000 04072014 0004306 12130 12126 STATE INSPECTION 1.97 199.84 201.81 8.00 ED 1 4 10
123-000-000 03292013 0003235 9130 9128 STATE INSPECTION 0.00 146.58 146.58 6.00 ED 1 44 11
423-000-000 08212012 0002852 7710 7709 STATE INSPECTION 0.00 21.95 21.95 4.00 RALPH 4 14-13
423-000-000 03202012 0012862 7010 7014 STATE INSPECTION 29.44 48.86 78.30 2.00 JOES 41 5 6
423-000-000 08042041 0111294 3740 3744 STATE INSPECTION 182.61 97.72 280.33 4.00 ED 1 8 7
423-000-000 03122011 1112746 3740 3744 STATE INSPECTION 0.00 24.43 24.13 4.00 TOMK 02 5 16
123-000-000 08192010 4011138 1460 1460 STATE INSPECTION 412.42 94.36 106.48 4.00 GUS 02.5 16
123 TOTAL > STATE INSPECTION 226.14 916.76 4142.90
131 TITLE > CUTTING EDGE

131-000-000 03202018 0008998 22150 22151 CUTTING EDGE 104.97 125.00 229.97 1.00 GROUP 4 °4 4

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TS2RRV PAGES

DATE: 06/19/2018 08:04 am.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 514
ENDING —VMRS CODE: 999-999-999 DATE: LAST - VEHICLE: 5114

UNIT: 514 LF MTR: 22151.0 CUR MTR: 22151.0 YR: 09 MAKE: INTERNATIONAL DEPT: PARKS SIZE:H CLASS: DUMP 6 W FUEL: B

ALOR we Pleciel at elelN! : Brel elaraln tee

131-000-000 01052018 0008711 20770 20773 CUTTING EDGE 248.67 250.00 . 2.00 GROUP 1 4 3
131-000-000 02072017 0007710 19180 49184 CUTTING EDGE 150.05 120.00 . 4.00 GROUP 1 4 3
131-000-000 01122017 0007654 18860 418859 CUTTING EDGE 412.75 120.00 . 4,00 GROUP 1 4 3
134-000-000 12142016 0007542 18450 48453 CUTTING EDGE 112.75 420.00 . 4,00 GROUP 1 4 3
131-000-000 02102016 0006607 16470 16485 CUTTING EDGE 261.44 240.00 - 2.00 GROUP 1 4 3
131-001-000 03052015 0005537 14980 14983 PLOW 119.43 420.00 . 1.00 GROUP 1 4 4
131-001-000 02262015 0005430 13980 13981 PLOW 119.43 420.00 . 1.00 GROUP 1 4 3
431-001-000 01272015 0005321 13370 13370 PLOW 119.13 420.00 . 1.00 GROUP 1 4 6
431-002-000 02262015 0005430 13980 13981 WING 154.47 120.00 “ 1.00 GROUP 1 4 3
131-002-000 01092015 0005281 13200 13499 WING 154.47 120.00 274.47 1.00 GROUP 1 4 3
131 TOTAL > CUTTING EDGE 1656.96 1575.00 3231.96

139 TITLE > SPINNER PARTS .

138-000-000 12112015 0006387 16340 16344 SPINNER PARTS 334.81 158,38 493.19 6.00 CHRIS 1 4
139-000-000 11442014 0005082 42580 42578 SPINNER PARTS 26.89 37.92 64.81 1.50 ED 4 4 ~4

139 TOTAL > SPINNER PARTS 361.70 196.30 558.00

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TSAIRRV PAGE:

DATE: 06/19/2018 08:04 am.
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 511
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 541

METER: STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION > AL PERIOD: LIFE

Nasiinsees O02 P) as Se 8) Ee Oe eee PARTS COST eee ee ee eee maaeaeaan

002 CAB/SHEET METALS 5 5.20 130.11 635.58 768.69 1.31%
003. INSTRUMENTS,GAUGES 4 10.00 270.80 18.34 289.14 0.48% 0.01305
013° BRAKES 2 6.00 157.08 53.17 210.25 0.36% 0.00949
015 STEERING 1 1.40 37.91 129.43 167.34 0.29% 0.00755
- 016 SUSPENSION 2 30.00 810.00 1689.54 2499.54 4.27% 0.11284
017 ~=TIRES 4 6.50 142.13 1634.93 1777.06 3.04% 0.08022
018 WHEELS,RIMS,HUBS,BRG 2 13.00 352.70 2955.64 3308.34 5.66% 0.14935
027 AUTOMATIC TRANSMISSI 1 6.00 162.48 301.33 463.81 0.79% 0.02094
032 CRANKING SYSTEM 3 10,00 264.50 374.07 638.57 1.09% 0.02883
034 LIGHTING SYSTEM 20 37.70 988.37 375.95 1364.32 2.33% 0.06159
041. AIR INTAKE SYSTEM 1 8.00 216.64 488.57 705.24 1.21% 0.03184
043° EXHAUST SYSTEM 4 2.00 54.16 43.83 97.99 0.17% 0.00442
044 FUELSYSTEM 1 40.00 270,80 1666.71 1937.51 3.31% 0.08747
045 POWER PLANT 1 8.00 202,24 703.81 906.05 1.65% _ 0.04090
046 ELECTRIC PROPULSION 1 12.00 283.44 0.00 283.44 0.48% 0.01280
052. ELECTRICAL ACCESSRES 1 4.50 37.47 9.53 47.00 0.08% 0.00212
054 HORNAND MOUNTING 4 8.60 226.29 98.90 325.19 0.56% 0.01468
065 HYDRAULIC 11 468.00 10989.12 20341.12 31330.24 53.58% 1.41439
066 PREVENTIVE MAINT. 13 63.00 1445.18 1852.47 3097.65 5.30% 0.13984
071 BODY 1 4.90 48.03 83.25 131.28 0.22% 0.00593
101. ROAD CALL 2 4.00 27.08 0.00 27.08 0.05% 0.00422
102. PLOW CONTROL 1 5.00 124.90 380.56 505.46 0.86% 0.02282
103. NOSE PLOW 1 44.00 365.12 0.00 365.12 0.62% 0.01648
104 WING PLOW 3 7.40 322.38 241.09 563.47 0.96% 0.02544
105 PLOW CONTROL 1 2.50 62.45 321.17 383.62 0.66% 0.01732
110 PLOW PARTS 3 2.50 204.88 243.92 448.80 0.77% 0.02026
112 V-BOX PARTS 4 3.00 81.24 55.56 136.80 0.23% 0.00618
1143 TOWING JOB 4 0.00 0.00 165.00 165.00 0.28% 0.00745
1148 TAILGATE SPREADER & SP 2 8.00 212.44 229.39 441,83 0.76% 0.01995
122 WELDING & STEEL SUPPLY 1 6.50 162.57 0.00 162.57 0.28% 0.00734
123. STATE INSPECTION 4 37.00 916.76 226.14 1142.90 1.95% 0.05160
131. CUTTING EDGE 1 13.00 4575.00 1656.96 3231.96 5.53% 0.14591
139 SPINNER PARTS 2 7.50 196.30 361.70 558.00 0.95% 0.02519
TOTALS: 116 816.20 21340.57 37137.66 TOT: 58478,.23 100.00% 2.63988

THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

July 12, 2018
Memo #19-018

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF ONE (1) SIX WHEEL DUMP TRUCK UP-FITTING PACKAGE (VALUE:
$71,857)
DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated June 28, 2018 for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Superintendent of Parks and Recreation Department, Board of Public Works (June 28, 2018
meeting) and the Purchasing Department recommend the award of this purchase in an amount of
$71,857 to H.P. Fairfield of Pembroke, NH.

Purchasing Manager

Ce: N Caggiano ' L Fauteux

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 \

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Nick Caggiano, Superintendent
Parks & Recreation Department

Purchase of a six-wheel dump truck up-fitting package

To approve the purchase of a six-wheel dump truck up-fitting equipment package
from H.P. Fairficld of Pembroke, NH for the price of $71,856.50. Funding will be
through: Department: 177 Park & Recreation Fund: Trust; Activity: CERF.

Dealer letter

H.P. Fairfield has offered to hold their 2017 bid pricing for the six-wheel truck
up-fitting packages.

These body and plow packages include stainless stecl drop in sanders with ground
speed controls. These are preferable as the stainless sanders have a 20 year life
expectancy plus the ability to mount the sander onto a different truck should there
be a need.

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

July 12, 2018
Memo #19-019

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ROADSIDE MOWING (VALUE: NOT-TO-EXCEED $28,000)
DEPARTMENT: 177 PARKS & RECREATION; FUNDS: GENERAL AND TRUST
ACCOUNT CATEGORY: 54 PROPERTY SERVICES $24,000
DEPARTMENT: 169 WASTEWATER; FUNDS: WASTEWATER
ACCOUNT CATEGORY: 54 PROPERTY SERVICES $4,000

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated June 28, 2018 for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shail not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

The Superintendent of Parks and Recreation Department, Board of Public Works (June 28, 2018

meeting) and the Purchasing Department recommend the award of this contract in an amount not-to-
exceed $28,000 to Kohi Farms of Chelmsford, MA.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: N Caggiano L Fauteux

; .
229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 28, 2018

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Roadside and trail mowing.

To approve the purchase of roadside and trail mowing services from Kohl Farms
of Chelmsford, MA. for an amount not to exceed $28,000. Funding for this
purchase will be from Department: 177 Parks and Recreation; Funds: General and
Trust; Account Category: 54 Property Services $24,000; Department; 169
Wastewater; Fund: Wastewater; Account Category: 54 Property Services $4,000.

Quote.

The roadside and trail mowing was put out for bid in 2014. Eight vendors were
sent the information. Only one bid was received for this from Kohl Farms at a rate
of $65 per hour. Kohl Farms has asked for a $5 per hour increase of $70 per hour
for 2018. This increase is under the 10% city requirement for a contract inercase.
Kohl Farms has provided excellent service and their knowledge of the sites makes
them very efficient. The work includes roadside mowing of overgrowth areas,
intersection sight distance mowing as well as sidewalk, trail and bike path
moving. Also included is maintenance mowing of the Mine Falls Park Canal,
Broad Street Parkway and the levy system along the Merrimack River. This work
will begin in Mid-September and run through late October.

SE UNE

ae

=
Glenn Kohl Estimate
26 Wildwood Street Estimate Ne: 94
Chelmsford, MA 10824 Date: 06/18/2018
978-569-3030 Matt
978-265-8012 Glenn
Kohlicorp@gmail.com
For: CITY OF NASHUA
caggianoN@NashuaNH.gov
Description Quantity Rate Amount
Roadside mower fy19 1 $70.00 $70.00
Subtotal $70.00
Total $70.00
Total $70.00
Comments
Print Name:
Duly Authorized:

Date:

Upon acceptance of this estimate, this document shall operate as a written agreement between the parties and be a binding contract governed by the
Commonwealth of Massachusetts. Payment terms are as follows: (a) invoices are due net thirty (30) days; (b) interest shall accrue on any overdue
invoices of the rate of 1.5% per month or 18% per annum; and (c) in the event that collection efforts are commenced for payment the prevailing party

shall be entitled to reimbursement of all cost, fees, and expenses including without limitation reasonable attorneys’ fees.

1/1

THE CITY OF NASHUA “The Gate City

‘ Financial Services

Purchasing Departnent

July 12, 2018
Memo #19-020

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF TWO FORD F350 4 X 4 TRUCKS WITH V PLOWS (VALUE: $98,358)
DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated June 28, 2018 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmentai purchase agreements with other governmental jurisdictions.

The Superintendent of Parks and Recreation Department, Board of Public Works (June 28, 2018
meeting) and the Purchasing Department recommend the award of this purchase in an amount of
$98,358 to MHQ of Marlborough, MA.

Respectfully,

an Kooken
Purchasing Manager

Ce: N Caggiano L Fauteux

ze9 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233