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Finance Committee - 8/1/2018 Page 2

From: Dan Kooken, Purchasing Manager
Re: Contract Renewal with the Humane Society of Greater Nashua for FY19 (Value: $99,081)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
THE HUMANE SOCIETY OF GREATER NASHUA IN THE AMOUNT OF $99,081. SOURCE OF FUNDING
IS DEPARTMENT 109, CIVIC & COMMUNITY SERVICES; ANIMAL CONTROL SERVICES

ON THE QUESTION

Mayor Donchess

The Health Officer is here if anyone has any questions about this particular item. Are there any questions or
comments? Why doesn’t Ms. Peek come on up.

Alderman Klee
This contract is anytime we have a dog or cat or ferret or any type of animal to be housed there or impounded
is that correct? Is that a flat fee that you just pay this $99,000.00 for the entire year regardless of how many

animals?

Heidi Peek-Kukulka, Health Officer

It is a flat fee according to my understanding and it primarily for the ten day bite quarantine of those three
animals that are mentioned in the RSA’s regarding rabies control.

Alderman Klee

| Know when they are picked up and so on and it is for the vetting, do any of the owners have to repay any of
this amount?

Ms. Peek-Kukulka

Sometimes they do, very often people are unable to pay.

Alderman Klee

Okay, thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract for 2018 Federal Paving Program-Amherst St. (Rt. 101A), Somerset Parkway, Broad Street
(Rt. 130) and Kinsley Street (Rt. 111) (Value: $3,987,519)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON

BOARD OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO NEWPORT CONSTRUCTION

CORP. IN THE AMOUNT OF $3,987,519. SOURCE OF FUNDING IS DEPARTMENT 160,

ADMINISTRATION/ENGINEERING; NH DOT NASHUA ROADWAY IMPROVEMENTS GRANT

ON THE QUESTION

Mayor Donchess

Why don’t you come on up, in case there are questions and comments. Briefly, what this is the Broad Street
Parkway money which has been repurposed away from the Broad Street Parkway into paving.

Finance Committee - 8/1/2018 Page 3
This was Federal money that was not used for the Broad Street Parkway and this would award this contract for
this amount for the paving of these major streets, Amherst Street, Somerset Parkway, Broad Street and
Kinsley Street; much or all of which we hope to get done this year. But are there any questions or comments?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Change Order #1 2018 Paving Program-Castings-Additional Purchase (Value: $137,400)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE
ORDER #1 TO THE CONTRACT WITH EJ PRESCOTT, INC., IN THE AMOUNT OF $137,400. FUNDS
ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Alderman Klee

Sorry for so many questions. | actually got a phone call about this today where somebody asked me if we put
this bid out and now we need 1,468 additional castings over what the original bid is that correct?

Mayor Donchess
You should introduce yourself for the record.
Mandeep Gill, Senior Staff Engineer
My name is Mandeep Gill and | am a Senior Staff Engineer in the engineering department in the DPW office. |
work with Steve Dookran and | was the one when we first put our bid out we did estimate a number of castings,
manholes, catch basins, but unless you open them you don’t know what is damaged and while they are trying
to dismantle during milling or re-cleaning operation, they do find a lot of these have been damaged so they can
be replaced. So that’s why we are ordering extra right now.
Alderman Klee
Thank you for the clarification. Thank you.
Mayor Donchess
Any other questions or comments?
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Purchase of Rectangular Rapid Flashing Beacon (RRFB) Crosswalk Signal System on Main
Street Bridge (Value: $14,700)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE

FROM OCEAN STATE SIGNAL COMPANY IN THE AMOUNT OF $14,700. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; TRUST FUND; 61, SUPPLIES AND MATERIALS

Mayor Donchess

Questions or comments?

Finance Committee - 8/1/2018 Page 4
Alderman Caron

Thank you, so this is replacing the bottom flashing lights, are we having issues, because it is not very old.

Mayor Donchess

Well those don’t really work and they have been deactivated because of that. Apparently we weren’t involved
in that decision but apparently the thought was that this would work and there is a set of these in Keene where
it does work but the set in Keene is on a smaller street that doesn’t get the traffic or the plow activity that Main
Street does. So the plows tend to knock these out of service and then they haven’t been reliable for quite a
while and they were deactivated.

So it is the thinking of Public Works that the mid-block crossing on the bridge is not safe enough and there
should be more warning for oncoming drivers. So this would be an above-ground, this is not on the street, this
is an above-ground flashing light which can be activated by a pedestrian to get a driver’s attention when they
cross at night or in the day.

Alderman Caron

So we tried it and it doesn’t work so we need to do something, because it is a very busy area. Thank you.
Mayor Donchess

This will be similar to what you have down near Rivier.

Alderman Caron

Ok and that works very well, thank you.

Alderman Klee

Sorry for every question but | can tell you that | was one of those people that were getting a lot of phone calls
for near-misses because of nothing being there. And then we did put up a daytime green yellow light, | mean a
sign which helps but to have something that is activated, especially with the traffic, so I’m glad to see this go
through.

Alderman O’Brien

Thank you. | know we are talking about one specific location here, but | would like to note that if this is a
hardier system, which | think it will be because it is not going to be affected by the weather and the plows and
everything, there are other crosswalks on Main Street. It always seems to me at times to be what | would call
like the passing lane and somebody is coming from your left and they are crossing and they make the island,
but they don’t see what is coming at them on the far right hand lane.

If this is a hardier system, if it is economical and works out in time, | would encourage my point of view is to
encourage maybe looking at them all and increase the safety of our pedestrians on Main Street; just my
opinion, thank you.

Mayor Donchess

Any other discussion?

MOTION CARRIED

Finance Committee - 8/1/2018 Page 5
From: Dan Kooken, Purchasing Manager
Re: Perma-Line of New England for Purchase of Signs, Poles, Parts and Pavement Paint

(Value: $35,000)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PERMA-LINE OF NEW ENGLAND IN THE AMOUNT OF $35,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 161, STREET DEPARTMENT; GENERAL FUND, 61, SUPPLIES AND MATERIALS
ON THE QUESTION

Jon Ibarra is here, Superintendent of Streets for this and the subsequent items. Any discussion or questions
about this item?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Four (4) Four Wheel Dump Truck Up-Fitting Packages (Value: $287,426)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM H.P. FAIRFIELD IN THE AMOUNT OF $287,426. SOURCE OF FUNDING IS DEPARTMENT 161,
STREET DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Four (4) 2017 HV507 SFA 4x2 Cab and Chassis Trucks (Value: $355,600)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM LIBERTY INTERNATIONAL IN THE AMOUNT OF $355,600. FUNDS ARE AVAILABLE IN
DEPARTMENT 161, STREET DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2018 Ford F250 4x4 Pick-Up Truck (Value: $43,589)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO MHQ IN THE AMOUNT OF $43,589. SOURCE OF FUNDING IS DEPARTMENT 161, STREET
DEPARTMENT; CERF

ON THE QUESTION

Alderman Caron

Oh | just saw it | went by the word. It is a foreman’s truck, so you just use it as a backup?

Jonathan Ibarra, Superintendent of Streets

Yes that’s correct.

Alderman Caron

Some of these vehicles are quite old. Thank you.

MOTION CARRIED

Finance Committee - 8/1/2018 Page 6

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Trackless MT7 Sidewalk Tractor (Value: $140,266)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM H.P. FAIRFIELD IN THE AMOUNT OF $140,266. FUNDS ARE AVAILABLE IN DEPARTMENT 161,
STREET DEPARTMENT; CERF

ON THE QUESTION

Alderman O’Brien

Thank you Mr. Mayor. My question would be would this be in addition to what we already have on the
sidewalk tractor or would this be replacing that one?

Mr. Ibarra

So it will be an addition, we are trading in an older unit that was used as a backup and we are rotating the front
line pieces but it will be available for certain storms.

Alderman O’Brien

Very good thank you.

Mayor Donchess

How old is the one that you are going to be shifting down to the second?
Mr. Ibarra

| believe it is a’97. | don’t want to give you misinformation.

Mayor Donchess

In other words, it is quite, it is up there in age. Any other discussion?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Ford F550 Aerial Bucket Truck (Value: $124,348)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $124,348. SOURCE OF FUNDING IS DEPARTMENT 161, STREET
DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 330FL Excavator (Value: $221,540)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM MILTON CAT IN THE AMOUNT OF $221,540. FUNDS ARE AVAILABLE IN DEPARTMENT 168,
SOLID WASTE; CERF

MOTION CARRIED

Finance Committee - 8/1/2018 Page 7

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 908m Wheel Loader (Value: $75,230)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM MILTON CAT IN THE AMOUNT OF $75,230. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID
WASTE; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Recycling and Trash Carts (Value: $145,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
TOTER, INC. IN AN AMOUNT NOT-TO-EXCEED $145,000. FUNDS ARE AVAILABLE IN DEPARTMENT
168, SOLID WASTE; CERF

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
JULY 1, 2018 TO JULY 12, 2018 AND FROM JULY 13, 2018 TO JULY 26, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None
REMARKS BY THE ALDERMEN
Alderman Caron

| did speak to Dan because he was supposed to get us some information from the last finance meeting but he
said he doesn’t have all that information so | am hoping we will have it for our next meeting.

Mayor Donchess

Which was?

Dan Kooken, Purchasing Manager

That was on the threshold.

Mayor Donchess

Oh yes the current $10,000.00 threshold. Yes so we will submit that later.

POSSIBLE NON-PUBLIC SESSION — None

Finance Committee - 8/1/2018 Page 8

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:20 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
AUGUST 1, 2018

7,00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager
Court Street Fire Station - Glass Door Replacement (Value: $51,189)

Department: 184 Urban Programs; Fund: Community Development Block Grant: Court Street Public
Facility Improvement

Dan Kooken, Purchasing Manager
Contract Renewal with the Humane Society of Greater Nashua for FY19 (Value: $99,081)
Department: 109 Civic & Community Services; Animal Control Services; Fund: General

Dan Kooken, Purchasing Manager

Contract for 2018 Federal Paving Program-Amherst St. (Rt. 101A), Somerset Parkway, Broad Street
(Rt. 130) and Kinsley Street (Rt. 111) (Value: $3,987,519); Department: 160 Admin/Engineering;
Fund: Grant Activity: NHDOT Nashua Roadway Improvements

Dan Kooken, Purchasing Manager
Change Order #1 2018 Paving Program-Castings-Additional Purchase (Value: $137,400)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase of Rectangular Rapid Flashing Beacon (RRFB) Crosswalk Signal System on Main Street
Bridge (Value: $14,700); Department: 160 Admin/Engineering; Fund: Trust

Dan Kooken, Purchasing Manager
Perma-Line of New England for Purchase of Signs, Poles, Parts and Pavement Paint
(Value: $35,000); Department: 161 Streets; Fund: General

Dan Kooken, Purchasing Manager
Purchase of Four (4) Four Wheel Dump Truck Up-Fitting Packages (Value: $287,426)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Four (4) 2017 HV507 SFA 4x2 Cab and Chassis Trucks (Value: $355,600)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) 2018 Ford F250 4x4 Pick-Up Truck (Value: $43,589)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Trackless MT7 Sidewalk Tractor (Value: $140,266)
Department: 161 Street; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Ford F550 Aerial Bucket Truck (Value: $124,348)
Department: 161 Street; Fund: Trust; Activity: CERF

From:

Re:

From:

Re:

From:

Re:

Dan Kooken, Purchasing Manager
Purchase of One (1) Caterpillar 330FL Excavator (Value: $221,540)
Department: 168 Solid Waste; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Caterpillar 908m Wheel Loader (Value: $75,230)
Department: 168 Solid Waste; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Recycling and Trash Carts (Value: $145,000)
Department: 168 Solid Waste; Fund: Trust; Activity: CERF

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

| THE CITY OF NASHUA “The Cate City

Financial Services

Purchasing Department

July 12, 2018
Memo #19-022

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: COURT ST. FIRE STATION —- GLASS DOOR REPLACEMENT (VALUE: $51,189)
DEPARTMENT: 184 URBAN PROGRAMS; FUND: COMMUNITY DEVELOPMENT
BLOCK GRANT: COURT STREET PUBLIC FACILITY IMPROVEMENT

Please see the attached communication from Carrie Schena, Urban Programs Manager dated July 10,
2018 for the information related to this amendment.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Urban Programs Manager and Purchasing Department recommend the approval of this contract with
’ Nashua Glass of Nashua, NH in the amount of $51,189.

Respectfully,

~ Dan Kooken
Purchasing Manager

Ce: C. Schena S. Marchant J Graziano

1229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |