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THE CITY OF NASHUA “the Gate Ciy’

Division of Public Health and Community Services
Office of the Director

TO:
FROM:
SUBJECT:
DATE:

Daniel Kooken, Purchasing Manager

Bobbie D. Bagley, Director of Division of Public Health & Community Services
Purchase of New Community Health Outreach Van

July 6 2018

The Division of Public Health and Community Services received a grant from the New Hampshire

Charitable Foundation (NHCP) to provide repairs to the existing outreach van. The
van which is over 17 years old has leaks to the interior and needed to have
reupholstering done to be incompliance with the state as a mobile testing lab. The

cost of the repairs and other work proved to be more than the value of the vehicle
on the current market. A request was submitted to the NHCF to use the funds to

purchase a new cargo vehicle to support outreach services.

The NHCF approved the revision allowing for the purchase of a new vehicle. The new vehicle is a

159” caroo van that will allow for mobile testing and conducting outreach all year
tound. Services will include: HIV/STD/HCV counseling and testing,

Immunizations, Lead Screening, Health Promotion and Prevention activities
including Safe Syringe Access of the Nashua Area (SSANA). The NHCF grant

amount is $19,990. The cost of the van purchase with upfitting costs totals:
$32,644.00. CERF will be used to support the difference in funding for the purchase.

Ce John Griffin Janet Graziano Bobbie D. Bagley

18 Mulberry St Street e Nashua, New Hampshire 03060 e Phone (603) 589-4546 e Fax (603) 594-4539

Kooken, Daniel

From: Bagley, Bobbie

Sent: Wednesday, June 13, 2018 8:49 PM
To: periksen@allenmello.com

Ce: Kooken, Daniel

Subject: Re: 159" Pro Master

Paul do you also have the information on the shelving?

Bobbie

Sent from my Sprint Samsung Galaxy Note’.

wannnn == Original message --------

From: periksen@allenmello.com

Date: 6/13/18 9:40 AM (GMT-05:00)

To: "Bagley, Bobbie" <bagleyb@nashuanh. gov>
Ce: "Kooken, Daniel" <KookenD@nashuanh.gov>
Subject: 159" Pro Master

Good Morning,

Thank you for taking the time yesterday and allowing me to demo the van.

I have attached a build sheet for a 159" Hi Roof that we have in stock. The pricing is as follows;
MSRP: $ 38,205

Cost: $ 26,296.00 Includes all fees.

City of Nashua Fleet Acct # OO4FN

NH State Bid # TB8079

Please let me know if you have any questions.

Upfit Pricing from Allen Mello

Item with Installing Cost

Non Porous Non Skid Floor S 918.00
Literature Holder S 186.00
Work Bench non porous top S 960.00
3 Drawer locking unit S 210.00
Bin Pkg with doors (2) 5 1,294.00
Window grates S 282.00
Roof Vent w/fan S 660.00
3000 watt power inverter S 897.00
Side Step S 733.00
Grab Handles (2) S 118.00
install Lab Chair S 90.00
Total $ 6,348.00

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

August 9, 2018
Memo #19-038

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR MEDICAL DIRECTOR FOR THE DIVISION OF PUBLIC HEALTH &
COMMUNITY SERVICES (VALUE: $10,800)
DEPARTMENT: 171 COMMUNITY SERVICES; FUNDS: GENERAL

Please see attached communication from Bobbie Bagley, Director of Public Health & Comrnunity Services
dated August 8, 2018 for the information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Director of Division of Public Health & Community Services and the Purchasing Department
recommend the award of this contract in the amount of $10,800 to Alexander Granok, MD of
Merrimack, NH.

Respectfully,

oF

an Kooken
Purchasing Manager

Ce: B Bagley J Graziano

i229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

THE CITY OF NASHUA

Division of Public Health and Community Services
Community Services Department

"The Gate City"

August 8, 2018

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie Bagley, Director, DPHCS

Subject: Renewal of Medical Director Contract for FY19

Alexander Granok, MD, an independent contractor, has served as the
Division of Public Health and Community Service’s Medical Director for
the past seven (7) years.

The Division is required to have a physician serve as Medical Director

in order to maintain clinical licensure. The Medical Director is
responsible for reviewing and approving all clinical Standards of
Operations for the clinic as well as for disease investigations. The

Medical Director provides clinical consultation to the Advance
Practice Nurse Practitioner, the Community Health Department Staff,
and the Environmental Health Staff when needed.

Dr. Granok is a well-known and respected Infectious Disease doctor.

The attached contract is effective July 1, 2018 through June 30, 2019
in the amount of $10,800 to be paid at $900 per month.

In accordance with § 5-83(A) Professional Services, the Division of
Public Health recommends that the contract with Alexander Granok, MD
located at 399 Daniel Webster Highway, Merrimack, NH, be renewed for
an additional year.

229 Main Street e Nashua, New Hampshire 03060 e Phone (603) 589-3307 » Fax (603) 594-3434

5. The Contractor will provide medical advice to the Division Staff on policy and
practice issues related to prevention and control of diseases of public health
importance.

6. The Contractor will serve as the Lab Director for the DPHCS Clinical Laboratory
improvement Amendments (CLIA) License with the State of New Hampshire.

TIME PERIOD

This contract is in effect from July 1, 2018 to June 30, 2019.

QUALIFICATIONS

The medical consultant shall possess and mainiain a medical degree and a valid
license to practice medicine within the State of New Hampshire. Copies of said medical
degree and NH licensure shall be provided prior to execution of this agreement.

PAYMENT FOR SERVICES

1. The City shall pay the contractor at the rate of $ 900.00 (nine hundred dollars)
per month.

2. Monthly Invoices may be submitted electronically by e-mail or in hard copy to
the Director of the Division of Public Health and Community Services.

INSURANCE COVERAGE:

The Contractor’s liability insurance shall be provided by the City of Nashua for the
scope of services listed within this contract for the duration of the contract.

INDEPENDENT CONTRACTOR

The Contractor agrees that he is completely independent from the City and is not an
employee of the City. The Contractor warrants that he may work for other individuals
and/or entities. The City shall not supervise or directly control the work of the
Contractor. The City does reserve the right to inspect the work being performed and to
determine whether it is being performed in an appropriate manner. The Contractor shall
have the ultimate authority to determine the hours of work, the length of workdays, the
means and methods of performance of the work, and the City shall not interfere in this
regard, except when necessary to carry out the efficient and effective work of the City.

SUBCONTRACTORS

The Coniractor shall not employ subcontractors for any work required of Contractor
under this contract.

COMPLIANCE WITH APPLICABLE LAWS

The Contractor, at all times, shail fully and completely comply with all applicable local,
state and federal laws, statutes, regulations, ordinances, orders, or requirements of any
sort in carrying out the obligations of this contract. The Contractor shail, throughout the
period services are to be performed under this contract, monitor for any changes to the
applicable laws, statutes, regulations, ordinances, orders, or requirernents, shall
prompily notify the City in writing of any changes to the same relating to or affecting this
contract, and shall submit detailed documentation of any effect of the change in terms of
both time and cost of performing the contract.

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

This contract constitutes the entire contract between the City and the Contractor. The
parties shall not be bound by or be liable for any statement, representation, promise,
inducement, or understanding of any kind or nature not set forth in this contract. No
changes, amendments, or modifications of any terms or conditions of the contract shall
be valid unless reduced to writing and signed by both parties.

In the event that any current law, regulation, or ordinance, either local or state, is
amended, rescinded, newly enforced or enacted which affects this contract, the parties
shall, in good faith, amend this contract in order to be in compliance with said legislative
changes. If said changes cause an increase in fees or costs by either party, the parties
in good faith shall amend this contract to reflect the treatment of said fees or costs.

TERMINATION

Notwithstanding anything in this contract to the contrary, the City, or the Contractor,
may terminate this agreement without cause upon thirty (80) days written notice to the
other party.

CHOICE OF LAW AND VENUE

The laws of the State of New Hampshire shall govern this Agreement exclusively and
any litigation relative to this Agreement shall be brought in Hillsborough County (New
Hampshire) Superior Court Southern Judicial District or in the New Hampshire 9th
Circuit Court—Nashua and not elsewhere.

SIGNATURES:

The terms and conditions of this agreement are agreed to by the parties upon signature
below.

For the City of Nashua:

James Donchess
Mayor

Date:

For Alexander Granok, MD

Alexander Granok, MD
Contractor

Date:

THE CITY OF NASHUA “the Gate City"

Financial Services

Purchasing Department

August 9, 2018
Memo #19-039

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR YOUTH COUNCIL COMMUNITY INTERVENTION PROGRAM
(VALUE: $10,000)
DEPARTMENT: 171 COMMUNITY SERVICES; FUNDS: GENERAL

Please see attached communication from Bobbie Bagley, Director of Public Health & Community Services
dated August 6, 2018 for the information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Director of Division of Public Heaith & Community Services and the Purchasing Department
recommend the award of this contract in the amount of $10,000 to The Youth Council of Nashua, NH.

an Kooken
Purchasing Manager

Ce: B Bagley J Graziano

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

THE CITY OF NASHUA “The Cate City"

Division of Public Health and Community Services

Community Services Department

August 6, 2018

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie Bagley, Director, DPHCS

Subject: Renewal of Community Intervention Services Contract for FY19

The Youth Council has been providing intervention services for the
youth of Nashua, ages 10 through 17, who are engaging in high-risk
behavior, but have not yet committed an arrest-able offense.
Assessments and case management are provided to those who qualify.
The City of Nashua has supported this program since FY13. Over the
past year, there has been an increased need for these services and the
City has increased this contract from $5,000 to $10,000 annually.

The attached contract is effective July 1, 2018 through June 30, 2019
in the amount of $10,000 to be paid monthly based on services
performed in the given month.

In accordance with § 5-83(A) Professional Services, the Division of
Public Health recommends that the contract with The Youth Council,
located at 112 W. Pearl Street, NH, be renewed for an additional year.

229 Main Street » Nashua, New Hampshire 03060 « Phone (603) 589-3307 e Fax (603) 594-3434