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* P, FAIRFIELD, LLC BID |# 142763

“= “MUNICIPAL SPECIALISTS” FROM:

PHONE: 603-848-2363 FAX: 603-664-2636 b Hackett
; heep Davis Rd

FA IRFIELD uc "ewe .hpiairteld.com Pembroke TNH 03275

QUOTED TO: City Of Nashua DATE: August 15, 2016
P O Box 2019
214060 Nashua NH 03061 CUSTOMER PHONE: 603-594-3300

COMMENTS: Sidewalk Tractor Bid RE Bid # 133073-Town of Wolfeboro 2014
City of Nashua piggy back off this bid

QTy DESCRIPTION PRICE EXT. PRICE

1 TRACKLESS MT6 ARTICULATED SIDEWALK TRACTOR. 115 HP CUMMINS ENGINE. $111,789.00 $111,789.00
JOYSTICK CONTROLS. AIR RIDE SEAT WITH ARM RESTS, AIR CONDITIONING/HEAT
CAB PRESSURE.(CLIMATE CONTROL). RADIAL TIRES, MANUALS AND TRAINING AS
REQUIRED. ONE YEAR STANDARD WARRANTY.

** INCLUDED OPTIONS:

1. 51” RIBBON SNOWBLOWER
2. REAR MOUNTED HYDRAULIC SANDER

™“ THIS UNIT IS IN STOCK IN NH ™

“ THIS QUOTE 1S THE SAME PRICING AS THE TRACKLESS THE CITY OF NASHUA
PURCHASED IN 2014 FROM HP FAIRFIELD **

SIGNED Hackett [acknowLepceD QUOTE TOTAL —*$111,789.00

Serving New England for over 60 Years

\ THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

September 1, 2016
Memo #17-045

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF VOGELSANG PUMP (VALUE: $16,766)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated August 25, 2016 for the information related to this purchase.

Pursuant to § 5-84. Special purchase procedures. A. The competitive bidding process shall not apply
to the following special purchase. (5) Purchases from a sole manufacturer, where it is determined to be
more efficient and economical to reduce costs of maintenance of additional repair parts, supplies or
services.

Aqua Solutions, Inc. is the NH distributor for Vogelsang Pumps.

The Wastewater Department Superintendent, Board of Public Works (August 25, 2016 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $16,766 to Aqua
Solutions, Inc. of Middleboro, MA.

Respectfully,

il

an Kooken
Purchasing Manager

Ce: D Simmons L Fauteux

229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 e Fax (603) 589-3344

To:

From:

Re:

Attachment:

B. Motion:

Discussion:

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ua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

David A. Simmons, Superintendent
Wastewater Department

Purchase of Vogelsang pump from Aqua Solutions, Inc

Cost Proposal

To approve the purchase in the amount of $16,766 from Aqua Solutions, Inc of
Middleboro, MA to supply one Vogelsang pump (Asset ID: SPSP-4) for the sludge
processing pump room. Funding will be through Department: 169 Wastewater; Fund:
Wastewater; Account Classification: 81300 Equipment Purchase.

There are four Vogelsang sludge transfer pumps to transfer sludge from the sludge
holding tanks to the dewatering presses on the upper floor in the building. These
pumps require routine maintenance depending on the wear of the pumps such is
replacing wear plates and bearings. After one of these pumps was repaired and put
back in operation, a bearing failed catastrophically, resulting in a drive shaft going
through the side of the pump casing. This resulted in the pump being unusable or
repairable. All four pumps are needed depending on how much pumping is required.
As such, a new Vogelsang pump should be ordered. This equipment is inventoried
and budgeted thru the Wastewater Equipment Replacement Fund (WERF) list. The
cost includes the pump and shipping. Wastewater Department mechanics will install
the pump.

Aqua Solutions, Inc. Q u ot e
154 West Grove Street, Unit D
Middleboro, MA 02346 Date Quote #
Phone: 508-947-5777 52016 16-107
Fax: 508-861-0733
Name / Address Ship To

City of Nashua Wastewater Treatment Facility

Attn: Accounts Payable City of Nashua

PO Box 2019 Sawmill Road

229 Main Street Nashua, NH 03060

Nashua, NH 03061-2019

Terms Lead Time
Net 30 8 Weeks

Item Description Qty Rate Total

Pump One Vogelsang Model #V X136-105QD Bare Shaft 1 16,520.00 16,520.00
Pump.
Freight Prepaid and added to invoice. I 246.00 246.00
All prices are firm for 6 weeks. Lead times are subject to change upon availability.
Subtotal $16,766.00
0
Sales Tax (0.0%) $0.00

Total

$16,766.00

‘ THE CITY OF NASHUA "The Gate City’

a are :
Linanctal + ervices

Purchasing Department

September 1, 2016
Memo #17-046

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF CITIZENS SELF-SERVICE MODULE - MUNIS (VALUE: $24,510)
DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: CAPITAL PROJECTS
ERP SYSTEM FUND

Please see the attached communication from David G. Fredette, Treasurer/Tax Collector, for information
related to this purchase.

Pursuant to § 5-92 Information Technology Division participation in purchasing process. For major
purchases and contracts solicited in accordance with § 5-78 which include computers or communications
equipment or related software, including but not limited to workstations, servers, surveillance equipment
and wired and wireless transmission equipment, the Information Technology Division shall participate in
the purchasing process, providing advice, input and recommendations.

The Director of Emergency Management and the Purchasing Department recommend awarding this
purchase in an amount of $24,510 to Tyler Technologies — Munis of Merrimack, NH.

Respectfully,

thle

Dan Kooken

Purchasing Manager

Cc: D. Fredette B. Codagnone

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 » Fax (603) 589-3344

aca en sm pom PT

City of Nashua
Office of The Treasurer

. 7 603) 589-3193
229 Main Street - Nashua, NH 03060 Fax (802)589. 3298

To: Dan Kooken, Purchasing Manager August 24, 2016

From: David G. Fredette, Treasurer/Tax Collector) G

A.

Re: Citizens Self-Service Module - Munis

As you are aware, the Treasurer/Tax Office has been involved for the past several years with the city’s
ERP project. This past May the city issued 28,000+/- property tax bills under the new Munis software
system after a two-year conversion project with a near 100% accuracy rate. To provide additional
services for our residences and businesses the next step is to purchase the Munis Self-Service Module
as planned. Listed below are the many benefits and services associated with this module:

™m © & Oo oO Pp

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pete

k.

Actual (printable) property tax bill - amounts, due dates, account numbers
Payment history and status

Tax rate information

Assessment information and history

Exemption & Credit information

Additional online payment options (dependent on updating NRO)

Reduce the need for attaching duplicate bills via email

Reduce bill prints and payment history through faxes

Provide documentation needed for income tax filing

Assists lending institutions, title companies, prospective buyers, real estate
agents with more access to relative information

Eventual inclusion of Wastewater bills & information

The initial cost for the module is $24,510, which was included in the original ERP budget, In
conjunction with the CIO/IT Director I recommend awarding this contract in an amount of $24,510 to
Tyler Technologies - Munis.

Cc: Mayor James Donchess 16-008
John Griffin, CFO/Comptroller
Bruce Codagnone, IT Director

AMENDMENT

This amendment (“Amendment”) is made this day of , 2016 by and
between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and the
City of Nashua, with offices at 229 Main Street, Nashua, NH 03060 (“Client”).

WHEREAS, Tyler and the Client are parties to an agreement dated June 7, 2014 (“Agreement”); and

WHEREAS, Tyler and Client desire to amend the Agreement;

NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree
as follows:

1.

The Tyler Software and services in Sales Quotation 2016-20611, attached hereto as Exhibit 1, are
hereby added to the Agreement.

Payment for the items added to the Agreement pursuant this Amendment shall conform to the
following:

a.

Software License Fees. Tyler shall invoice Client $16,500 on the date when Tyler makes the
Citizen Self-Service Tyler Software available to Client for downloading (the “Available
Download Date”). Such amount equals 100% of the software fees for the Citizen Self-Service
Tyler Software.

Services & Expenses. Fees for professional services, along with applicable expenses, shall be
invoiced as provided and/or incurred.

Maintenance Fees. Client agrees to purchase, and Tyler agrees to provide, maintenance services
($3,960) for the Citizen Self-Service Tyler Software in accordance with the terms of the
Agreement. The initial maintenance term for such modules shall be prorated for a term
commencing on the Available Download Date and ending concurrently with Client’s current
annual maintenance term. Following the initial term, subsequent maintenance will be provided
in accordance with the terms of the Agreement.

3. This Amendment shall be governed by and construed in accordance with the terms and conditions of the
Agreement.

4. All other terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below.

Tyler Technologies, Inc. Nashua, NH
ERP and School Division

By: By:

Name: Name:
Title: Title:

Date:

Date:

Exhibit 1

e* Quoted By: Christine Lyden
*e° % t yl e ir Date: 5242016
[J -” ) s oe
9 technologies Quote Expiration: 11/192016
Quote Name: City of Nashua-ERP-Monis Citizen Self-Service Add-on
Quote Number: 2016-20611
Quote Description: Citizen Self-Service
Sales Quotation For
City of Nashua

238 Main Street P.O. Box 2019
Nashua, New Hampshire 03060
Phone (603) 389-3300

Tyler Software and Related Services

eee) Impl. Cost Data Conversion Module Total Year One Maintenance
Productivity:
Citizen Self Service $22,000.00 2@$1,276.00 $2,550.00 $0.00 $24,550.00 $3,960.00
Sub-Total: $22,000.00 $2,550.00 $0.00 $24,550.00 $3,960.00
Less Discount: $5,500.00 $0.00 $0.00 $5,500.00 $0.00
TOTAL: $16,500,00 2 $2,550.00 $0.00 $19,050.00 $23,960.00
Other Services
Bi srma ie) Quantity ei geie Unit Discount Extended Price;
Self-Service installation Fee - Client Hosted (Existing Customers) 1 $1,500.00 $0.00 $1,500.00
TOTAL: $1,500.00
Summary One Time Fees Recurring Fees
Total Tyler Software $16,500.00 $3,960.00
Total Tyler Services $4,050.00 $0.00

2016-26611 - Citizen Self-Service CONFIDENTIAL fofa

Summary One Time Fees Recurring Fees
Total ard Party Hardware, Software and $0.00 $0.00
Services

Summary Total $20,550.00 $3,960.00
Contract Total $24,510.00

Uniess olherwise indicated in the coniraci or Amendment thereto, pricing for optional items will be heid
for Six (6) months from the Quote date or the Effective Date of ine Contract, whichever is later.

Customer Approval: Date:
Print Name: PO. #

All primary values quoted in US Dollars
Tyler Discount Detail

Description License License Discount eres

Productivity:

Citizen Self Service $22,000.00 $5,500.00 $16,500.00
TOTAL: $22,000.00 $5,500.00 $16,500.00

2076-20611 - Citizen Self-Service CONFIDENTIAL

Maintenance
bate hit

$3,960.00
$35,960.00

Bo Oly aie lial
Discount

$0.00
$0.00

Exhibit 1

Year One Maint
tet

$3,960.00
$3,960.00

Exhibit 1

Comments
Tyler recommends the use of a 128-bit SSL Security Certificate for any Internet Web Applications. such as the MUNIS Web Client and the MUNIS Self Service applications if

hosted by the Client. This certificate is required to encrypt the highly sensitive payroll and financial information as it travels across the public intemet. There are various vendors
who sell SSL Certificates, with all ranges of prices.

Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.

Unless otherwise noted, prices submitted in the quote do not incInde travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.

Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting.

In the event Client cancels services less than two (2) weeks im advance, Client is liable to Tyler for (0) all non-refundable expenses incurred by Tyler on Client's behalf: and (ii)
daily fees associated with the cancelled services if Tyler is unable fo re-assign its personnel.

Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.

Tyler's cost is based on all of the proposed products and services being obtained from Tyler. Should significant portions of the products or services be deleted, Tvler reserves the
right to adjust prices accordingly.

Client agrees that items in this sales quotation are, upon Client's signature of same. hereby added to the Agreement between the parties, and subject to its terms. Additionally, and
notwithstanding anything in the Agreement to the contrary, payment for said items shall conform to the following conditions: Licensee fees for Tyler and 3rd party products are
due whea Tyler makes such software available for download by the Client (for the purpose of this quotation, the ‘Availability Date’) or delivery (if not softwarey, Maintenance fees,
prorated for the term commencing when on the Availability Date and ending on the last day of the current anaval support term for Tyler Software currently licensed to the Client,
are due on the Availability Date; Fees for services, unless otherwise indicated. plus expenses, are payable upon delivery.

2016-20871 - Citizen Self-Service CONFIDENTIAL Saft 3