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“Scott Murphy ___ | ;

From: Steve Chabot
Sent: Monday, December 21, 2015 2:49 PM
To: ‘Scott Murphy’
Cc: ‘Scott W, Pollock’
Subject: Parkway south fencing
1 - 10° gate to be installed (same pricing - see attached)
Scott, 2 - overhangs at canal intake structure only

We received pricing from Gate City Fence for the additional fencing items requested that are not included in our

Contract, they are as follows:

1. Overhang sections $350.00 + 5% =|$367.50 each] 2 at intake structure, over water and at guardrail, 2 at Gauthier
building, 1 at River Bridge SE side at bridge beam & 1 at River bridge NW side at bridge beam. 6 total = $2,205.00

2. 8’ double gates, $850.00 + 5% =[$892.S0 per set.|1 set at intake structure and 1 set at River Bridge SE side. 2
total = $1,785.00
3, 27” tall custom units mechanically fastened to bridge abutment, south end, $550.00 + 5% = $577.50 each. 2

total = $1,155.00 (n/a)

Let me know if there are any questions

Steve Chabot
Continental Paving, Inc.
One Continental Drive
Londonderry NH, 03053
603-437-5387

: Scott Murphy

From: Steve Chabot

Sent: Friday, Aprif 01, 2016 1:16 PM

To: “Scott Murphy’

Ce: ‘Scott W. Pollock’; Bill Crean; Gate City Fence Co., Inc.
Subject: Parkway south canal gate

Scott,

| talked with Gate City Fence this morning about changing the gate size from 8’ to 10’ at the canal intake structure as we
discussed yesterday and there would be no change in price. If we need to go to a 12’ or larger than there would be an

increase in price.

Steve Chabot
Continental Paving, inc.
One Continental Drive
Londonderry NH, 03053
603-437-5387

5-3
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| THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

September 1, 2016
Memo #17-036

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY17 WINTER ROAD SALT (VALUE: $465,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
August 25, 2016 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Street Department, Board of Public Works (August 25, 2016 meeting), and the
Purchasing Department recommend the award of this purchase in equal amounts of $232,500 each to
Granite State Minerals Inc. of Portsmouth, NH and Eastern Minerals, Inc. of Lowell, MA for a
combined total of $465,000.

Respectfully,

Ge

~ Dan Kéoken
Purchasing Manager

Ce: J Ibarra L Fauteux

t
229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 » Fax (602) 589-3344

To:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

Jonathan Ibarra, Superintendent
Street Department

Winter Road Salt

To approve the purchase of winter road salt from Granite State Minerals of
Portsmouth, NH and Eastern Minerals, Inc. of Chelsea, MA for a total amount of
$465,000. The budgeted amount will be divided evenly between the two vendors.
Funding will be through Department: 161 Streets; Fund: General; Account
Classification: 61 Supplies and Materials.

State of NH Notice of Contract for Salt
Quotes from Granite State Minerals and Eastern Minerals

Both Granite State Minerals and Eastern Minerals have met the State of NH bid
price of $52.47 per ton. The city budgeted for a total of 8,862 tons or a budgeted
value of $465,000.

The City of Nashua has used Granite State Mineral and Eastern Minerals Inc. as
vendors for many years.

Granite State Minerals and Eastern Minerals Inc. has agreed to hold last years’
price on salt through July 31“ of 2017. For this reason the superintendent

recommends we continue to do business with Granite State Minerals. Other prices
for salt are as follows:

American Rock Salt Co., LLC $70.58 per ton
Champion Salt, LLC $58.15 per ton

Morton Salt, Inc. $74.23 per ton

STATE OF NEW HAMPSHIRE
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301

NOTICE OF CONTRACT

DATE: 7/04/2016

COMMODITY: ROAD SAIT - ROCK SALT & SOLAR SALT
CONTRACT NUMBER: 8002050
Pe DE: 778-4573

CONTRACTOR: GRANITE STATE MINERALS INC. VDR# 154316
227 MARKET STREET
PORTSMOUTH, NH 03801

TELEPHONE NO.: 888-844-9177

FAX NO, 978-251-8244

oO e-mail; Jason Archambault

larchambault@easternsalt.com
SULTS E-MAIL: larchambauii@easternsgit.com

CONTRACT PERIOD: 8/01/2014 THROUGH 7/31/2017
TERMS: NET 30 DAYS
F.O.B,: DESTINATION
ORDERING: ORDERS SHALL BE PLACED DIRECTLY TO VENDOR.

INTIAL DELIVERY:
Contractor will be provided with a wiltten notification regarding the type of and quantity salt that each DISTRICT wil

purchase within fifteen (35) business days from award notification. Piease reference initial fil quantities as stated in
Requirements by District section. Eligible Participants and other state agencies will establish their own notification schedule

and format.

ELIVERY - SCHED & E OF SEASO: UIREMENTS
State agency location contacts, Eigible Participants location contacts as well as NHDOT Dishict Engineers, or thelr designated

agents, shail be responsibie for placing additional orders for any district location during the remainder of the contract period.
Contractor shall be responsible for providing the location contact / clstict engineer with a weekly delivery schedule, Soid
schedule shall be sent na later than Wecinesday of the week Preceding scheduled deliveries,

Rock salt
Orders shall be delivered w E Edays after notification to efor. Requesied deliveries shall not be required

to exceed 3,000 tons per week per distict.

Solar Salt
Orders shat be delvered within TWENTY ONE (21) business days after notification to contractor, Requested deliveries shall not be

requ¥ed to exceed 3,000 tons per week per distict,

PRICING:

Highway District, Rock Sott/ton

Hwy District 3 $58.85/ton

Hwy Distict 4 $58.56/ton

Hwy District 5/Central Tumpikes $5247 /ton
Hwy District 6/Eastem Tumpikes $51.73/ton
QUESTIONS: Laura Ingram, Purchasing Agent

Tek 403 271-2009 Emall: laura,ingram@nh.gov

ee | Granite

m@GSM | State
es | Minerals

2016-17 ICE CONTROL SALT QUOTATION
CITIES/TOWNS OF NEW HAMPSHIRE IN DISTRICT 5

Based on the awarded NH Department of Transportation contract #8002050, Granite State
Minerals is pleased to extend the delivered price of $52.47 per ton of bulk road salt for the 2016-
2017 season. This price will remain firm until July 31, 2017. For inventory planning purposes

we would appreciate if you return a completed and signed copy of this form via mail. fax 603-

436-2458, or email jharrington@gsmsait.com by September 15, 2016.

Orders may be placed 24 hours a day by calling 603-436-8505, via email, or by faxing 603-436-
2458. Please note my contact information below for order and delivery questions. Billing
inquiries should be directed to Amy McLaughlin. Amy’s email address is

amclaughlin@gsmsalt.com. Our physical mailing address is 227 Market St., Portsmouth, NH
03801. Payment terms are Net 30 days from invoice date.

Please call with any questions. We look forward to working with you this season and greatly
appreciate your business!

Kind regards,

Janet

Janet Harrington

Granite State Minerals, Inc.
(P)603-436-8505 (F)603-436-2458
jharrington@asmsalt.com

Customer Info:

Town:

Ship To Address:

Cantact/Phone/Fax:

Signature Estimated Usage

gus ibs dtlb 12:15 19782518244 EASTERN PAGE 61/81

PLANT:
37 MARGINAL STREET
CHELSEA, MA 02150
TELEPHONE: (617) 884-0027

OFFICE:

134 MIDDLE STREET, SUITE 210
LOWELL, MA 08152
TELEPHONE: (978) 458-6420
FAX: (978) 251-8244

EASTERN MINERALS, INC.

August 16, 2016

Jobn Ibarra, Supt. Of Strects Fax# 603.594.3396
City of Nashua

Division of Public Works

9 Riverside Street

Nashua, NH 03062

Dear Mr. Ibarra:
The following quote on Bulk Road Salt is offered for your consideration.

Delivery of Bulk Salt: minimum truckloads of 25 to 30 tons delivered to the City of Nashua,
NH at: $52.47 per ton.

To arrange for delivery call our salt terminal in Chelsea, Massachusetts:
1-800-331-0131 OR 1-617-884-0027

Payment terms are Net 30 days.

Prices quoted will remain firm unti] June 30, 2017, if accepted and acknowledged within 30
days, We would also ask you to provide an estimate of the tonnage you may order to help us
plan our inventory accordingly. Please sign and fax back to 978-251-8244 at your earliest
convenience.

We are pleased to announce our acquisition of Granite State Minerals. We believe this will
strengthen our ability to meet your road salt needs. We appreciate your business

Sincerely, .
omas F. Sulfivan
Sales Representative

Estimated Tonnage:

Accepted by: Date:
John Ybarra
Supt of Streets

ia ) THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

September 1, 2016
Memo #17-037

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF TWO 2017 INTERNATIONAL CAB & CHASSIS TRUCKS (VALUE:
$177,800)

DEPARTMENT: 161 STREET; FUND: TRUST
ACTIVITY: CERF

Please see attached communications from John Ibarra, Street Department Superintendent dated August
25, 2016 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Street Department Superintendent, Board of Public Works (August 25, 2016 meeting) and the

Purchasing Department recommend the purchase of these vehicles in the amount of $177,800 from
Liberty International of Manchester, NH.

Respectfully 7)
WeHo ON
an Kooken
Purchasing Manager

Cc: J lbarra L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: August 25, 2016

Jonathan Ibarra, Superintendent
Street Department

Purchase of Two- Six Wheel Cab and Chassis Trucks

To approve the purchase of two 2017 7400 SFA 4x2 (SA525) Cab and Chassis
Trucks from Liberty International of Manchester, New Hampshire for the price of
$88,900 each for a total of $177,800. Funding will be through Department: 161
Street; Fund: Trust; Activity: CERF.

Quote sheet.

The Street Department has two six-wheel dump trucks on CERF for FY17. On
August 12, 2016 Liberty International of Manchester, New Hampshire quoted
off the State of New Hampshire bid and quoted two Cab and Chassis for $88,900
for a combined price of $177,800.

The purchase of the Internationals will enable the Street Department to continue
the standardization of the fleet and the maintenance items needed for stock.

The Cab and Chassis will be replacing unit #59 and #27 that are on the CERF
schedule for FY17. These new trucks will be out fitted with the same equipment
the units they are replacing with exception to the V box sanders.