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vhb Final Design Services for Downtown Riverfront Implementation

Final Plans:
VHB will develop the following 90% design plans:

e General plan at a scale of 1"=30". This plan will include geometric layout
information and applicable construction notes for the proposed improvements.

e Signing and Striping Plan at a scale of 1°=30". This plan will define the proposed
pavement marking types and dimensions and will depict proposed signs.

e Details. Construction details will be included for items that are unique to this
project component. These are anticipated to include details such as: curb
installation, sidewalk cross section, pedestrian ramps, sign installation, and others.

e Traffic signal modifications: This will likely include schematics showing the existing
signals and proposed modifications.

If any new lighting is proposed for Water Street VHB will provide the Water Street design
files to the City’s lighting and electrical consultants for them to develop lighting and
electrical plans.

Following City review of the 90% plans VHB will provide 100% contract plans for use by the
City’s CM for procurement of construction contractors.

VHB will provide any special provisions required for the Water Street project area that are
not covered by the NHDOT Standard Specifications.

VHB’s understanding is that the CM and not VHB will develop quantity and cost estimates
and bidding documents.

VHB will provide support to the Construction Manager during its construction
procurement efforts primarily by answering RFls. Any redesign at this stage would be
covered by contract amendment. Construction phase services are not included herein.

COMPENSATION
VHB will perform the Scope of Services on a time and materials basis. The estimated Upset Limit

for this Scope of Services is $ 26,730.00. including labor, overhead, profit and direct expenses.
VHB direct expenses will be billed at their actual cost without markup.

Water Street Final Design:

VHB Labor Total: $ 26,230.00
Estimated Expenses: $ 500.00
Amendment Total $26,730.00

The execution of this amendment provides authorization for the services described above.

From: Dan Kooken, Purchasing Manager
Re: Purchase of Replacement Grinder for Primary Digester Recirculation Feed Line (Value: $13,282)
Department: 169 Wastewater; Fund: WERF

From: Dan Kooken, Purchasing Manager
Re: Contract for Gas Tank Evaluation (Value: $18,820); Department: 169 Wastewater; Fund:
Wastewater-Collection

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-18-099
Endorsers: Alderman June M. Caron
Alderman-at-Large David C. Tencza
Alderwoman Mary Ann Melizzi-Golja
Alderman Jan Schmidt
Alderwoman-at-Large Shoshanna Kelly
Alderman Tom Lopez
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
AUTHORIZING THE MAYOR TO ENTER INTO A SUCCESSOR “CONCESSION AGREEMENT”
WITH NASHUA COLLEGIATE BASEBALL, INC.

NEW BUSINESS — ORDINANCES - None
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

Date: November 26, 2018
To: Finance Committee
From: Jim Donchess, Mayor

Re: Contract for Construction of the Heritage Rail Trail to Mine Falls Park Trail and Pedestrian Bridge —
Change Order #2

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform the
Finance Committee of a subsequent change to the George Cairns and Sons contract. The original
contract was approved by the Finance Committee on May 16, 2018 in the amount of $502,622.75.

Change Order #1 reducing the contract by $14,802 for a total amount of $487,820.75 was submitted to
Finance Committee on October 17, 2018.

This new change order, Change Order #2, includes additional fencing for the rail trail ramp end,
modifications to the handrails to deter damage, modifications required by Eversource for the utility meter
and most significantly the reconstruction of the Ledge Street trench to include an additional 40+ feet of
pavement as it was determined after the fact that the street had recently been paved. The total price
increase for this change order is $24,532, 06 increasing the contract from $487,820.75 to 95.1.2, 352.81, an
overall increase in the project of $9, 730. 06 fram the original contract.

229 Main Street + PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 » NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

December 27, 2018
Memo #19-100

FO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR NPD SHOOTING RAND DECONTAMINATION PROJECT (VALUE:
$25,613)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: BUILDING TRUST
FUND

Please see the attached communication dated December 19, 2018 from Karen A. Smith, Business
Manager for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost therecf shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department and the Purchasing Department recommend the award of this contract in
the amount of $25,613 to Strategic Environmental Services of Northwood, NH.

Dan Kooken
Purchasing Manager

Ce: K. Smith A. Lavoie

229 Main Street * Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

NASHUA POLICE

DEPARTMENT Date: 19 December 2018

fo

on

Intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department Shooting Range Decontamination Project

During recent testing it has been brought fo our attention the need for decontamination of the Nashua
Police Department's shooting range and associated facilities. Although the lead levels have tested at a
safe level, there is an urgency to get the decontamination project performed promptly and clean debris
from surface levels with a professional wash down and removal of carpeting and ceiling tiles. Three
vendors were contacted for quotes as listed below.

VENDOR NAME ADDRESS AMOUNT
Strategic Environmenial Sutton, MA $25,613.30
Services

Northeast Remediation Newburyport, MA $95,160.00
Range Maintenance Solutions, | Coconut Greek, $52,359.00
Inc. FL

The Nashua Police Department recommends the contract to the lowest quote received from Strategic
Environmental Services in the amount of $25,613.30 for the replacement of the decontamination project
as quoted at the Nashua Police Department.

Sincerely,

Kanu-fl

Karen A. Smith ~
Business Manager

ASTRATEGIC

> ENVIRONMENTAL SRR ICES

Project # 314623
November 28, 2018
Sergeant Jen Moriarty Internal Proposal P18-0600
Nashua Police Department
One Panther Drive

Nashua, New Hampshire 03062

Re: Decontamination of Nashua PD Shooting Range, & Associated Facilities

Dear Sergeant Moriarty,

Strategic Environmental Services, Inc. (SES) is pleased to provide our Working Agreement to
the Nashua Police Department (Client) for the above referenced project located at One Panther
Drive, in Nashua NH. Our Working Agreement has been prepared based upon the information
provided by the client, a lead assessment conducted by TRC, and our experience with many
similar projects.

SCOPE OF WORK

Pre-Construction and Mobilization

e SES will develop a Health & Safety Pian with all the necessary requirements set forth in OSHA,
RCRA, NFPA, and DOT regulations. The Health & Safety Plan wil! be completed by SES prior
to start of work.

Facility Firing Range Decontamination

e SES will establish negative air ventilation, decontamination station for personnel, and equipment
in work areas using mobile HEPA filter units, 6ml. Poly Sheeting, and Decontamination mais
(Adhesive or “sticky” type). NOTE: Ducting of mobile HEPA units will be connected directly to
inline ventilation exhaust currently in use at the facility}.

e SES will remove lead impacted ceiling tiles from firing range. Ceiling tiles will double bagged
and containerized in cubic yard boxes for disposal to approved licensed disposal facility.

e SES will remove associated ventilation grilles (3 total) from firing range and perform atripte wash
triple rinse using D-Lead heavy metal decontamination solution.

# SES will perform the same decontamination process for all accessible duct work as far as can be
reached from dict grilles by personnel. (Additional cleaning may be required, but it is not known
at this time, and is not specified in this proposal.)

e SES will perform the removal of potential lead paints from the bullet trap located in the firing
range. Paint chips will be placed in poly bags and containerized in cubic yard boxes for offsite
disposal to approved licensed disposal facility.

« SES will perform the decontamination of all firing range vertical and horizontal surfaces from the
height of ceiling tiles down. All surfaces will be decontaminated using the same triple wash, triple

Connecticut Office Corporate Headquarters New Hampshire Office
27 Kesiger Lane, Unit 10 362 Pumam Hitl Road 174-1 1* NH Tumpike
Glastonbury, CT 05033 Sutton, MA 01590 Northwood, NH 03261
868 266 2616 5087577782 603 421.639E

Web wwowstrategic-es cam { Fax: 508 363 2346 F Email info@istrategic-es com

ISTRATEGIC

F ENVIRONMENTAL SERVICES

rinse as specified. (Additional cleaning of surfaces above ceiling tiles may be required, but it is
not known if surfaces above cetling tiles are impacted. Additional work js not specified in this
proposal.)

° SES will complete decontamination of the firing range floor from the bullet trap area, moving in
the direction of the offices. Trippel wash triple rinse. {All decontamination debris, and solutions
will be consolidated in T-Packs for disposal to licensed/approved disposal facility.)

« SES will apply light spray moisture of D-Lead solution to the carpeted areas of the office space
outside the firing range. This will aid the mitigation of airbome particles during removal of
carpeting and adhesive.

e SES will remove the carpeting, and adhesive from the office area. Carpeting and adhesive will
be sealed in double 6ml poly bags and consolidated in cubic yard boxes for disposal to approved
licensed disposal facility.

¢ SES will perform decontamination of all vertical and horizontal surfaces in office area from the
ceiling down using triple wash triple rinse method.

e SES will complete decontamination of flooring using same methad.

¢ Once all impacted debris have beea removed, and decontamination has been completed SES will
reclean ducting as far as can be reached, as well as grilles.

° SES will complete decontamination of mechanical ventilation room, and bullet trap room.

* {IEPA filtration units will be installed to capture and mitigate dust dispersion during onsite work
activities.

e HEPA vacuums wil be utilized to remove free standing dust from flooring, and all vertical and
horizontal surfaces.

e Once visible dust has been removed SES will conduct a triple wash and tripte rinse of all vertical
and horizontal surfaces that can be accessed in both mechanical and bullet trap room located
behind snail traps.

e All lead dust, and decontamination debris will be double bagged, and consolidated in cubic yard
boxes, properly labeled for their contents, and stored onsite in temporary staging area pending
approval to licensed approved disposal facility.

ASSUMPTIONS AND EXCLUSIONS

e SES will have full access to the work areas and space to stage equipment and/or materials. (This
includes space located near firing range to store T Packs priar to offsite disposal)

e All analytical testing, permits, regulatory notifications (if required) and associated engineering
tasks shall be performed by others at no cost to SES.

e Pricing associated with disposal and onsite times are estimated, actual units will be invoiced.

* Costs provided below, cover request for Site work to be completed Monday-Friday during normal
business hours 0700-1500.

e Pricing is based on non-prevailing wage rates.

e SES will not be responsible for damage to unmarked or inaccurately marked structureséutilities,
nor associated losses, nor repair costs.

e Reporting or analytical costs are not included in the proposal.

» Assumes disposal items can be picked up during normal business hours (M-F, 0700-1630).

PL8-0600 Page | 2

co

STRATEGIC

NVIRONMENTAL SERVICES

Additional work may be required with relation to duct cleaning, as well as cleaning above firing
range drop ceiling or ceiling tiles. If additional cleaning is required, SES will consult with client
and obtain approval prior to conducting any work not outlined in this proposal.

SES’s original work plan identified work associated with removal, replacement, and
decontamination of ventilation HEPA filters, and filter housing units. These items have not been
identified in this proposal. These items can be revisited, and pricing provided after system
ventilation system investigation.

ST OF SERVICES

ob Demob _ 1 | Ls $250.00 | $250.00
Site Work- Firing Range
Decontamination.
(Firing Range, Office, and Lead Paint 314,000.00 | $14,000.00
2__| Removal) ] LS
Decontamination of Mechanical
3 | Ventilation, and Bullet Trap Areas ] LS $7,730.80 | $7,730.80
4 | Waste Disposal Pick Up Fee I Each $500.00 $500.00
- ; ,
; Disposal Lead Waste (Per Cubic Yard CY $422.50 | $2,957.50
5 | Box) 7 Box
6 | Manifesting Paperwork fee I LS | $173.00 $175.00

ACCEPTANCE

Pay

ment terms are net 30 days. A charge of 1 and 4% per month or the maximum

permitted by law, whichever is less, will be added to the unpaid balance on all invoicing

not
any

paid on or before the due date. In the event that any third party is employed to collect
debt at SES’s sole discretion, CLIENT agrees to pay collection costs and attorney’s

fees.

Pts

0600 Page [3

7 ENVIRONMENTAL SERVICES

CLIENT consents to jurisdiction in the State and Federal Courts of Massachusetts and
that the Contract between the parties will be governed and constructed according to the
laws of Massachusetts. If any provision of this agreement shall be held violative of any
applicable law or unenforceable for any reason, the invalidity or unenforceability of any
such provision shall not invalidate or render unenforceable any other provision hereto,
which shall remain in full force and effect. The terms of this contract will become effective
immediately, unless SES is advised otherwise within (7) days from the date of this
document. CLIENT agrees to indemnify and hold harmless SES from any lawsuit brought
against tt for the above scope of services including consequential damages and attorney’s

fees.

Please sign our Working Agreement indicating your acceptance and return it to me.

Sincerely,

Alan B. Kinjaw
Project Manager

Working Agreement approval by Authorized Representative

Signature: Printed Name:
Title: Date:
Company:

P18-0600

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STRATEGIC

ENVIRONMENTAL SERVICES

P18-0600

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