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Finance Committee - Agenda - 8/17/2022 - P131

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
131
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

11.

Long-Term Debt

Long-term debt as of December 31, 2020 and 2019 consisted of the following:

2020
Unamortized
Debt Issuance
{in thousands} Principal Costs
Unsecured note payable to City of Nashua, 5.75%,
due 12/25/2041 $ 102,173 $
Unsecured Business Finance Authority:
Revenue Bonds (Series 20146), 4.50%, due January 1, 2045 4,830 105
Revenue Bonds (Series 2018A), interest rates from 4.375% to 5.00%,
due April 1, 2048 4,460 244
Revenue Bonds (Series 2018B), 4.33%, due April 1, 2028 900 50
Revenue Bonds (Series 20194), interest rates from 2.19% to 4.15%,
due April 1, 2049 8,080 277
Revenue Bonds (Series 2020A), interest rates from 3.15% to 4%,
due April 1, 2050 7,000 284
Revenue Bonds {Series 2020B), 5.25%, due April 1, 2023 380 12
Revenue Bonds (Series 2020C), interest rates from 1.275% to 4.02%,
due September 1, 2055 (3) 73,630 10,654
Unsecured notes payable to bank, floating-rate, due March 1, 2030 2,494 12
Unsecured notes payable to bank, 3.62%, due June 20, 2023 1,219 4
Unsecured notes payable to bank, 4.20%, due Decernmber 20, 2041 1,128 4
Unsecured notes payable to bank, 4.83%, due December 20, 2041 864 5
Unsecured notes payable to bank, 4.25%, due June 20, 2033 667 5
Unsecured notes payable to bank, 4.90%, due March 6, 2040 541 31
Unsecured notes payable to bank, 5.33%, due June 20, 2043 332 11
Unsecured notes payable to bank, 4.38%, due September 20, 2044 1,118 is
Unsecured notes payable to bank, 3.98%, due January 1, 2046 800 12
Unsecured New Hampshire State Revolving Fund (“SRF”) notes (1) 23,048 162
Unsecured New Hampshire Drinking Water & Groundwater Trust
Fund ("DWGTF") notes (2} 8,675 11
Paycheck Protection Program Loan, 1.00%, due May 7, 2022 2,544 -
Unamortized debt issuance costs for defeased obligations,
allowed by regulation - 3,162
Total 244,883 $ 15,060
Less current portion (6,018)
Less unamortized debt issuance costs (15,060)
Total long-term debt, Jess current portion
and unamortized debt issuance costs $ 223,805

{1} SRE notes are due through 2051 at interest rates ranging from 1% to 3.8%. These notes are payable in 120 to 240 consecutlve monthly
installments of principal and interest. The 1% rate applies to construction projects still in process until the earlier of (i) the date of
substantial completion of the impr , or (ii) various dates specified in the note (such earlier date being the interest rate change
date). Commencing on the interest rate change date, the interest rate changes to the lower of (i) the rate as stated in the note or (ii) 80% af
the established 11 General Obligations Bond Index published during the specified time period before the interest rate change date.

(2) OWGTF notes are due through 2050 at interest rates ranging from 1% to 3.38%. These notes are payable in 360 consecutive monthly
installments of principle and interest. The 1% rate applies to construction projects still in process until the earlier of (i) the date of
substantial completion of the improvements or {ii) June 1, 2020 as specified in the note [such earlier date being the interest rate change
date}. Commencing on the interest rate change date, the interest rate change to the rate as stated in the note.

(3) Revenue Bonds (2020C) proceeds were partially used to advance refund the 20144, 2015A and 2015B bonds with maturity dates of
January 1, 2045, January 1, 2046, and January 1, 2031 respectively. The advance refunding proceeds are held in escrow until their future
call dates of December 2023 and December 2024, to then be used to facilitate retirement of the bonds. Of the remaining $10,654 of
Unarnortized Debt Issuance Costs as of December 31, 2020 generated by the September 2nd issuance, $9,269 are directly tred the advance
refunding and will fully-amortize on a straight-line basis until their respective call dates.

123

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Finance Committee - Agenda - 8/17/2022 - P131

Finance Committee - Minutes - 7/5/2018 - P14

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
14
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__070520…

Finance Committee - 7/5/2018 Page 14

| think we should put something in the paper about it to be honest with you. Just make sure people know what
is happening so it doesn’t look like we are trying to slide something in on them. That is my concern.

Mayor Donchess
If this does happen it will require that an ordinance be introduced that it go to a committee and all that.

Alderman Harriott-Gathright

Does that mean that there is a public hearing on it as well?

Mayor Donchess

There could be. But there certainly would be a committee meeting and any committee can hold a public
hearing on anything if they want to. Alright, that’s probably enough unless anybody has got anything. | just
wanted to get general feedback.

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:42 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

Page Image
Finance Committee - Minutes - 7/5/2018 - P14

Finance Committee - Agenda - 7/5/2018 - P1

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

7:00 PM

FINANCE COMMITTEE

JULY 5, 2018

Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:

Re:

From:
Re:

From:
Re:
From:

Re:

From:
Re:

Dan Kooken, Purchasing Manager
2018 Sewer Replacement — Harvard St (Value: $692,905); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
2018 Paving Program — Change Order #1 (Value: $50,000); Department: 160 Admin/Engineering
Fund: Bond

Dan Kooken, Purchasing Manager
Vegetation Removal — Merrimack River (Value: $42,750); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
Canal Street Bridge Improvements Bridge Engineering Services (Value: $42,543)
Department: 161 Streets; Fund: Capital

Dan Kooken, Purchasing Manager
WWTF HVAC Upgrades — Change Order #4 (Value: $17,940); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
Combined Sewer Overflow Flow Monitoring Program (Value: $56,100); Department: 169
Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Secondary Clarifier Return Actibated Sludge Tubes (Value: $62,812); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase of Polymer (Value: $400,000); Department: 169 Wastewater, Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase of Sodium Bisulfite (Value: $53,500); Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase of Sodium Hypochlorite (Value: $200,000); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
Purchase of Flame Arrestors (Value: $19,329); Department: 169 Wastewater, Fund: Wastewater

Dan Kooken, Purchasing Manager
FY19 Sanborn Head Associates Engineering Services - Landfill (Value: Not-To-Exceed $80,000)
Department: 168 Solid Waste; Fund: Solid Waste

Page Image
Finance Committee - Agenda - 7/5/2018 - P1

Finance Committee - Agenda - 7/5/2018 - P2

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Dan Kooken, Purchasing Manager
3 Year Water Quality Testing and Monitoring at Nashua Landfill Sites Contract Award
(Value: Not-To-Exceed $104,190); Department: 168 Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager
3 Year Air Quality and Landfill Gas Testing Shady Lane Landfill & New Searles School Contract
Award (Value: Not-To-Exceed $53,433); Department: 168 Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager
Purchase of One (1) 2019 Rampant 20 Ton Ramp Trailer with 24’ Flat Deck and 6’ Dovetail
with 8’ Hydraulic Ramps (Value: $20,213); Department: 160 Engineering; Fund: Grant

Dan Kooken, Purchasing Manager
Purchase of One (1) Johnson Vacuum Air Sweeper (Value: $259,100); Department: 161 Street
Fund: Trust; Activity: CERF

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Page Image
Finance Committee - Agenda - 7/5/2018 - P2

Finance Committee - Agenda - 7/5/2018 - P3

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

THE CITY OF NASHUA “The Cate City

> - om
LUnaANIAL Services

Purchasing Department
June 28, 2018
Memo #19-001
TO: MAYOR DONCHESS

FINANCE COMMITTEE

SUBJECT: 2018 SEWER REPLACEMENT — HARVARD ST (VALUE: $692,905)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated June 28,
2018 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. Ail supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (June 28, 2018 meeting) and the Purchasing Department
recommend the award of this contract in an amount of $692,905 to Northeast Earth Mechanics of
Pittsfield, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

i
229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 7/5/2018 - P3

Finance Committee - Agenda - 7/5/2018 - P4

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Sewer Replacement — Harvard St
Construction

To approve the construction contract for the 2018 Sewer Replacement — Harvard Street
project to Northeast Earth Mechanics of Pittsfield, NH in an amount of

$692,905.20. Funding will be through: Department: 169 Wastewater; Fund:
Wastewater; Activity: Sewer Rehab.

The contract will replace 830 feet of 12 inch unreinforced concrete main on Harvard
Street, between Allds Street and Arlington Street. This sewer was constructed before
1900 and is failing and collapsing. Deteriorated catch basins and laterals will also be
replaced as needed. Harvard Street had been previously identified as a candidate for
paving in the Paving Program and will be paved as a part of that program once the
sewer and utility work is completed.

Three bids were received on May 31 as follows:

RWC Enterprises, Nashua, NH $ 689,350.00
Northeast Earth Mechanics, Pittsfield, NH $ 692,905.20
Newport Construction, Nashua, NH $ 1,142,375.00

Although RWC was the lowest bidder, they were not able to procure the required
project bonds for performance and payment. As such, the lowest qualified bidder is
Northeast Earth Mechanics. This company has completed similar work satisfactorily
for the City.

Page Image
Finance Committee - Agenda - 7/5/2018 - P4

Finance Committee - Agenda - 7/5/2018 - P5

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

B\ THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

June 28, 2018
Memo #19-002

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 PAVING PROGRAM — CHANGE ORDER #1 (VALUE: $50,000)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated June 28,
2018 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (June 28, 2018 meeting) and the Purchasing Department

recommend the award of this contract change order in an amount of $50,000 to Newport Construction
of Nashua, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 7/5/2018 - P5

Finance Committee - Agenda - 7/5/2018 - P6

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

To:

From:

Re:

E. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Paving Program — Newport Contract
Change Order No. 1

To approve Change Order No. 1 to the paving contract for the FY18 Paving
Program to Newport Construction of Nashua, NH in the amount of $ 50,000.
Funding will be through Department 160 Admin/Engineering; Fund: Bond;
Activity: Paving.

As the City is paving numerous residential, collector, and arterial streets, the
City’s paving contractor Newport Construction has to furnish qualified flaggers to
direct traffic through or around the work zones. The flagger rates have gone up
drastically since the March 15, 2018 bid submittal. In the bid request, the City
carried an allowance of $100,000 and specified flagger rates as $22 per hour for
straight time work, $33 per hour for overtime work, and $44 per hour for double
time work, based on the contract from last year. Since construction began in
May, Newport has been billed by the flagger company at elevated rates.
Currently, there is an extremely high demand for flaggers on utility contracts and
construction projects throughout the State and flagging companies are having
difficulty recruiting qualified staff. The regular flagger rate is now $28.50 per
hour. Therefore, Engineering is requesting a change order for an additional
$50,000 to Newport’s contract to cover charges associated with increases in
flagger rates.

Page Image
Finance Committee - Agenda - 7/5/2018 - P6

Finance Committee - Agenda - 7/5/2018 - P7

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

CHANGE ORDER

No. 1
PROJECT: 2018 Paving Program
OWNER’S CONTRACT NO:
EXECUTED CONTRACT DATE: May 14, 2018
DATE OF ISSUANCE: EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 141290
CONTRACTOR: Newport Construction Corp.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

As the City is paving numerous residential, collector, and arterial streets, the City’s paving contractor Newport
Construction has to furnish qualified flaggers to direct traffic through or around the work zones. The flagger
rates have gone up drastically since the March 15, 2018 bid submittal. In the bid request, the City carried an
allowance of $100,000 and specified flagger rates as $22 per hour for straight time work, $33 per hour for
overtime work, and $44 per hour for double time work, based on the contract from last year. Since construction
began in May, Newport has been billed by the flagger company at elevated rates. Currently, there is an
extremely high demand for flaggers on utility contracts and construction projects throughout the State and
flagging companies are having difficulty recruiting qualified staff. The regular flagger rate is now $28.50 per
hour. Therefore, Engineering is requesting a change order for an additional $50,000 to Newport’s contract to
cover charges associated with increases in flagger rates.

Justification:

Total number of additional Flagger hours needed = 1,754.39 hrs.

Hourly rate of Flagger = $28.50/hour

Total cost = 1,754.39 hrs. x $28.50/hr. = $50,000

Change Order # 1 of 2

Page Image
Finance Committee - Agenda - 7/5/2018 - P7

Finance Committee - Agenda - 7/5/2018 - P8

By dnadmin on Mon, 11/07/2022 - 11:33
Document Date
Thu, 07/05/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Thu, 07/05/2018 - 00:00
Page Number
8
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070520…

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$ 6,727,834.00

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion:
Ready for final payment:

Net changes from previous Change Orders

$0.00

Net change from previous Change Orders

Contract Price prior to this Change Order

$ 6,727,834.00

Contract Times prior to this Change Order

Substantial completion:
Ready for final payment:

Net Increase (deerease) of this Change Order

$ 50,000

Net Increase (decrease) of this Change Order

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$ 6,777,834 Substantial completion:
Ready for final payment:
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
DPW Contractor Mayor Jim Donchess
Engineer Owner

(Authorized Signature)

Date:

(Authorized Signature)

Date:

(Authorized Signature)

Date:

Change Order #

2 of 2

Page Image
Finance Committee - Agenda - 7/5/2018 - P8

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