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To:

From:

Re:

Motion A:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date:

Jeff Lafleur, Superintendent Solid Waste Department
Purchase of a Caterpillar 908M Wheel Loader

To approve the purchase of a Caterpillar 908M Wheel Loader from Milton Cat in
Londonderry, NH for $75,230 pursuant to the NJPA contract #0325 15-CAT.
Funding will be through Department: 168 Solid Waste; Fund: Trust; Activity:
CERF.

Quote, Specification Sheet

The Solid Waste Department currently has a JCB 527-55 Telehandler has
approximately 4000 hours and is used solely for loading trailers with recyclables
on pallets. The purchase of a Caterpillar 908M Wheel loader will come with a
small bucket also forks to load pallets onto trailers as weil as a power angle
broom to sweep traffic / parking areas and a snow pusher for winter cleanup.

The 908M is a compact wheel loader is a highly versatile and maneuverable piece
of equipment and will be very useful for landfill operations and maintenance.
The 908M will have a 60 month 5000 hour warranty.

The current JCB 527-55 #168 and an old JCB 426 #44 loader will both be traded
towards the purchase of the Cat 908M.

CITY OF NASHUA DPW. 5AS/A8

Att. John Stewart

Milton Caterpillar is pleased to provide you with the following equipment quote.
Machine quoted through. Joint Powers Alliance Purchasing Contract
New Caterpillar 908M
including Listed Black Book Features ( Enclosed }
Caterer Palit Fores inti ti vines vel
Caterpillar Power Angle Broom
10° Snow Pusher
$108,900.00
Less Trade 2010 JCB 527-55

-$18,000.00

$20,000.00

Total. $70,900.00

Please feel free to contact me if you have any questions about the material
provided.
Thank you

Brice Johnson

Corporate:

100 Quarry Drive 84 Concord Street 14 Kendrick Road, Rt 28 2158 Plainfield Pike 30 Industrial Drive One Cat Lane, Rt. 2
Milford, MA 01757 North Reading, MA 01864 Wareham, MA 02572 Cranston, R102920 Londonderry, NH02053 Richmond, VT 05477
508.634.3400 978.276.2400 508.292.1200 401.946.6350 603.665.4500 802.434.4228

79 Robertson Boulevard 16 Pleasant Hill Road 500 Commerce Brive 294 Ainsley Drive 4610 E. Satle Drive 55 industrial Park Drive
Brewer, ME 04412 Scarborough, ME 04070 ~— Clifton Park, NY12065 Syracuse, NY13210 Batavia, NY 14020 Blaghamton, NY 13904

207.589.1890 207.883.9586 518.877.8000 345.476.9931 585.815.6200 687.772.6500

Extended Coverage Quote Provider : Caterpiiiar Quote Status : Drafi-NOT ACCEPTED
Quote Date : 64/30/1018

Price Expiration Bate :

Customer Information : Dealer Informmdion +
MILTON CAT
554 MAPLE ST
HOPKINTON
NEW HAMPSHIRE
03279-3343
UNITED STATES
amanda welcome@milioncat com

Product information :

Model : 508M

Seal:

Type : Published
Emissions Control Indicator : AFTERTREATMENT
AND IRON CHANGE

‘POWERTRAIN+ PARTS AND 60 Months 5000 Hours 6.00 4330.00
HYDRAULICS § LABOR

Other:
Administration Fee
‘Late Fee

ABE.

Total Customer Amount 0.08

Currency . USD

Additieaal Comments :

Notes:
i. This quote is « won-biading price indication.
2. Dealers may refer te Equipment Protection Plan Administrative Manas! or Engine €xtentdied ESC coveraze for covered companent details,
3. Late Fees may apply te Engine Extended Coverage Costs) at the time of Eurolimeat,
4, All deductibles displayed in USD.
_ §,.G5T NetIncluded an vce ceeeeesres Geese emecraniseine coaneemients eee nent

6. Caterpillar branded machine product quotes do not inclade Year 1 ~ Labor Ouly coverage within the Year 2 & Beyond coverages (except for limited EPP
programs, which include beth Year i - Labor Only and Year 2 & Beyond coversge}

Page: I

Revised 2/13/17

CATERPILLAR

908M

WHEEL LOADER

Standard Equipment:

POWERTRAIN OPERATOR ENVIRONMENT cont.
Emissions Compliance Multifunction joystick:
Higher Regulated Countries - Forward/neutral/reverse
-Cat 55kw gross, C3.3B, HRC, T4F - Gear 1/2 switch, low range
For United States: - Differential Lock switch
-US EPA Tier 4f Certified - Continuous flow, auxiliary
Engines are fitted with: ~ Pilot, tandem valve, joystick controls
~cold start plugs Internal rear view mirror
-clectric fuel priming pump Interior/Exterior aux. power sockets
~Air cleaner, two-stage with visual indicator Suspended brake/accel. pedals
-Closed Circuit Breather Cup holder
-Hydraulically driven suction fan Heavy duty easy clean floor mat

-$-O-5 sampling valves (engine oil and hydraulic oil)

Personal storage

-Two speed hydrostatic transmission with inching function,

Onboard digital display cluster

Frame mounted heavy duty axles with outboard planetary reduction .

..2external mirrors ~ knockback.......

-Mainienance free, sealed for life, prop shaft and universal joints

ROPS/ FOPS certified cab, Level I

22 MPH diff lock transmission

Cyclone precleaner COOLING
Extended life coolant antifreeze
ELECTRICAL Protected to -33F (-36C)
12 volt direct electric starting On demand cooling fan
Ignition key start / stop switch
80 ampere alternator OTHER STANDARD EQUIPMENT

Maintenance free, sealed for life, heavy duty battery

Z bar linkage with parallel lift

Battery disconnect switch

3rd valve aux hydraulics, standard flow

Cab mounted fuse panel

Engine enclosure - lockable

Service port connector for electronic diagnostics (ET) Lockable side door compartments
Back up alarm Hydraulic oil level sight gauge
Cab working lights - halogen floodlights - 2 forward -2 rear Lockable fuel filler cap

120v engine coolant heater Radiator expansion bottle

~ Quick release fuel fitr/water separator

OPERATOR ENVIRONMENT

ECO engine of drain

Deluxe cab. Air conditioner and heater, adjustable steering column, Quick Coupler — SSE style — HT Flow-includes work tool harness
cloth air suspension seat (2 arm rests, head rest, humbar support, Parking Brake (Secondary Brake}
heated back and seat}, sliding windows, heated rear window, Quick disconnect Irydraniics, auxiliary
coat hook, cabin light, sun visor, lockable storage box, Recovery hitch & pin

Cat radiof/CD/MP3/WMA player, Front and rear fenders

Gauges: - Pressure test pomts

- Fuel fevel Machine lifting/tie down points

~ Hydraulic oil temperature Loader end float function

- Engine coolant temperature High intensity rear lights

- Speedometer Reversing ight
Operator station on isolation mounts E coat primer
Digital service hour meter Self-cancelling direction indicators
Operator warning system indicators: Product Link, Celhilar PL240

- Master warning Load/Road package:

~- Parking brake applied Inetudes-

~ Hydraulic ol pressure -return to dig

- Engine oi] pressure -elecironic throttle lock

- Coolant temperature -ride control

- Electrical system -creeper control

- Hydraulic filter bypass -implerment modulation control

-drivetrain aggressiveness control

Tires, 405/70 Rdo SPT9 Dunlop

14 cu. yd. GP bucket with edge

1 THE CITY OF NASHUA "The Gate City"

Pinancial Services

Purchasing Department

July 26, 2018
Memo #19-032

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF RECYCLING AND TRASH CARTS (VALUE: $145,000)
DEPARTMENT: 168 SOLID WASTE; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
July 26, 2018 for the information related to this contract.

The Solid Waste Department Superintendent, Board of Public Works (July 26, 2018 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $145,000 to Toter, Inc.
of Statesville, NC.

Respectfully,

Ca

)
y o- oe “

PEO CU Uf
an Kooken

Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street e Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

D. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Jeff Lafleur, Superintendent
Solid Waste Department

To approve the purchase of Recycling and Trash carts from Toter, Inc.

To approve the purchase of recycling and trash carts, and cart lids for curbside
collection in an amount not-to-exceed $145,000 from Toter, Inc. of Statesville,
NC. Funding will be through: Department: 168 Solid Waste; Fund: Solid Waste;
Account Classification: 71 Equipment.

Toter Inc. has been the vendor supplying trash and recycling carts for the City of
Nashua since 2003 when the automated trash collection program started. The
curbside recycling program has grown immensely and the demands for recycling
carts are on the rise.

In October 2002 (RFP #0721-110802), a nine member committee comprised of
DPW, BPW, and Purchasing officials as well as a representative of the Board of
Aldermen and the general public interviewed prospective vendors and evaluated
their proposals. Toter Inc. was chosen and has been providing a quality product
and excellent service as well as honoring warranty claims presented.

REPORT OF THE FINANCE COMMITTEE

JULY 5, 2018

A meeting of the Finance Committee was held on Wednesday, July 5, 2018, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman Patricia Klee

Also in Attendance: Alderman Ken Gidge
Dan Kooken, Purchasing Manager
David G. Fredette, Treasurer/Tax Collector
Steve Dookran, City Engineer
David Boucher, Superintendent of Waste Water
Jeffrey LaFleur, Superintendent of Solid Waste
Jonathan Barra, Superintendent of Streets

PUBLIC COMMENT - None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: 2018 Sewer Replacement — Harvard St (Value: $692,905)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
NORTHEAST EARTH MECHANICS IN THE AMOUNT OF $692,905. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Mayor Donchess

We have Mr. Dookran here who is the City Engineer to answer any questions and give us a brief overview, it is
a $692,000 item, so maybe give us a brief overview on the project.

Steve Dookran, City Engineer

I'll give you, Mr. Mayor, one minute, Steve Dookran, City Engineer, this is another one of those projects where
we have to replace very old sewers in the inner city dating back as early 1900, it is unreinforced concrete. We
are lucky it has lasted that long. Just to let you know, we had put out a bigger project earlier in the year and
the bid came in, the single bid, was way too high and we couldn't afford to award it.

So what we decided to do was break up the projects into little bits and this is the second one of those little bits,
even though it is a $600,000. project. It is on Harvard Street and it is about 830 feet of pipe that we have to
replace, including all the structures, the catch basins, the manholes, those are old and deteriorated as well.
That is what this project is about.

Finance Committee - 7/5/2018 Page 2

Alderman O’Brien

Thank you Mr. Mayor, my question would be is this still like a single combination system or are we ever going
to get into splitting it where storm water won't be mixed with the sewer water anymore?

Mr. Dookran

So in this particular location in Crown Hill it is a combined sewer and we don’t have a program currently to
continue any extensive sewer separation. It is not really the City’s intention; we don’t have that in our program
budget. Our sewer separation program that started in the 90’s and went a couple years into the 2000's
became unaffordable and we went back to the EPA and renegotiated the CSO program and got ahold and this
system we have completed but we have completed.

We have heard from the EPA that they are still not satisfied because we still have CSO discharges when we
have very intense rains. We continue to work with them to figure out if there are other affordable options rather
than do separation. Separation is a very costly venture.

Alderman Caron
Thank you. | was going to ask the same question. Does this include the paving afterwards?
Mr. Dookran

This street came about because it was on the paving this and when we have the inner city streets with the old
sewers, we look at the sewer and we discovered that this sewer was in bad shape. So what this will do, it will
pay for any paving that the paving program would not have had to do. In this case, the paving program will
come back and put a finishing layer.

Alderwoman Kelly

Thank you Mr. Mayor. Could you talk about, you said you broke it up into pieces; I’m just interested in what the
other pieces and are there other 1900 year old sewers that we are going to be replacing?

Mr. Dookran

Yes typically the sewers that we find ourselves replacing are of that vintage. We have another contract where
we awarded maybe a month ago | believe it was for Kinsley Street. That work will be starting soon. So yes,
that was the first one, this is the second one and we may get in another small one to fit within the current
budget. We do have the fiscal year 19 appropriations now so we will go into that budget to start developing
sewer replacement programs.

In addition to just the replacement there are pipes that can be relined so you are not digging up the street to
that extent and you can do a lining project. So some of those in the Kinsley Street project that was awarded,
that is part lining and part excavation for replacement.

MOTION CARRIED

Finance Committee - 7/5/2018 Page 3

From: Dan Kooken, Purchasing Manager
Re: 2018 Paving Program — Change Order #1 (Value: $50,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE CHANGE
ORDER TO THE CONTRACT WITH NEWPORT CONSTRUCTION IN THE AMOUNT OF $50,000. SOURCE
OF FUNDING IS DEPARTMENT 160 ADMINISTRATION/ENGINEERING; BOND

Mayor Donchess

Mr. Dookran, why don’t you explain what the change order would be?
Mr. Dookran

Yes thank you Mayor. This one has to do with the paving program and the change order is for increased
flagger rates, the money that will pay for flagging and traffic control. What happened is that when we put out
the bid, we used the cost that we had last year and that was essentially $22.00 an hour to have a flagger on-
site. As the contractor and others tried to get flaggers this year, the only companies that are giving or providing
flaggers are at a much higher, essentially around $28.50 an hour. So that is a significant increase. When we
went to the Board of Public Works it was asked if they are putting the bid at $22.00 why aren’t they sticking to
it, why can’t they just do the job for $22.00 an hour. Actually it is not a bid item it is an allowance we put in the
contract. We put so many dollars, | think we put $50,000.00 or so into the contract and so they draw from that.
So regardless of the cost they just draw down from that $50,000.00, so this change order is to add to that
allowance and therefore the contractor is not hooked to the $22.00 an hour.

Alderman Laws

Thank you for the explanation | was actually concerned when | saw this earlier because it very obviously looks
like they took $50,000.00, divided it by $28.50 dollars an hour and came up with this 170054.39 hours. | did
the math out and $28.50 is 30% more than $22.00 and then it follows time and a half, double time, same thing,
30%. So 30% of $100,000.000 which was our original allotment would have been $30,000.00 so there is
$20,000.00 more in it and | was a little concerned because | feel like we have an obligation to explain that. But
if they are drawing down from it, does that mean if they don’t spend that $50,000.00 the citizens get it back, it
goes back into our budget?

Mr. Dookran

Yes we can keep it. | didn’t say exactly why we experienced the high rates. It is because of the economy. |
guess it is tough to find qualified flaggers so they are demanding their price, | think that is what is happening

Alderman Laws

But yes it does go back into our ...

Mr. Dookran

It does go back.

Alderman Laws

Who is responsible for reporting those hours? Is it the company?
Mr. Dookran

Yes the company invoices us but we also have people in the field, inspectors, who are there to measure the
amount of work being provided by the flagging company.

The Company has accumulated New Hampshire net operating losses. The New Hampshire tax
benefit of the cumulative net operating loss is approximately $1.4 million which begins to
expire in 2023 and is included in deferred income taxes in the Consolidated Balance Sheet as
of December 31, 2020.

As of December 31, 2020 and 2019, it is estimated that approximately $476,000 and
$476,000, respectively, of cumulative federal alternative minimum tax credits may be carried
forward indefinitely as a credit against our regular tax liability.

As of December 31, 2020 and 2019, the Company had New Hampshire Business Enterprise
Tax (“NHBET”) credits of approximately $960,000 and $1.1 million, respectively. NHBET
credits begin to expire in 2021. It is anticipated that these NHBET credits will not be fully
utilized before they expire; therefore, a valuation allowance has been recorded related to
these credits. The valuation allowance decreased by approximately $167,000 and increased
by approximately $126,000 in the years ended December 31, 2020 and 2019, respectively.

Investment tax credits resulting from utility plant additions are deferred and amortized. The
unamortized investment tax credits are being amortized through the year 2033.

The Company had a regulatory liability related to income taxes of approximately $9,918,000
and $9,930,000 as of December 31, 2020 and 2019, respectively. This represents the
estimated future reduction in revenues associated with deferred taxes which were collected
at rates higher than the currently enacted rates and the amortization of deferred investment
tax credits.

A review of the portfolio of uncertain tax positions was performed. In this regard, an
uncertain tax position represents the expected treatment of a tax position taken ina filed tax
return, or as planned to be taken in a future tax return, that has not been reflected in
measuring income tax expense for financial reporting purposes. As a result of this review, it
was determined that the Company had no material uncertain tax positions, and tax planning
strategies will be used, if required and when possible, to avoid the expiration of any future
net operating loss and/or tax credits.

The Company’s practice is to recognize interest and/or penalties related to income tax
matters in “Other, Net” in the Consolidated Statements of Income. We incurred no interest
in 2020 and 2019. We incurred no penalties during the years ended December 31, 2020 and
2019.

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